Framework Agreement for Employee Benefits Scheme

Framework Agreement for Employee Benefits Scheme

Somerset County Council intends to set up a single supplier framework Agreement for the provision of a managed employee benefits scheme across SCC and available to other public sector authorities.

United Kingdom-Taunton: Business services: law, marketing, consulting, recruitment, printing and security

2015/S 174-316717

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Somerset County Council
County Hall
For the attention of: Mr Paul Skuse
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 7990084090
E-mail: pskuse@somerset.gov.uk

Internet address(es):

General address of the contracting authority: https://www.supplyingthesouthwest.org.uk

Further information can be obtained from: Somerset County Council
County Hall
For the attention of: Mr Paul Skuse
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 7990084090
E-mail: pskuse@somerset.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Somerset County Council
County Hall
For the attention of: Mr Paul Skuse
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 7990084090
E-mail: pskuse@somerset.gov.uk

Tenders or requests to participate must be sent to: Somerset County Council
County Hall
Contact point(s): Mr Paul Skuse
For the attention of: Mr Paul Skuse
TA1 4DY Taunton
UNITED KINGDOM
Telephone: +44 7990084090
E-mail: pskuse@somerset.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Somerset County Council
County Hall
TA1 4DY Taunton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement For The Provision Of An Employee Benefits Scheme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 30 000 000 and 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Somerset County Council intends to set up a single supplier framework Agreement for the provision of a managed employee benefits scheme across SCC and available to other public sector authorities. The scheme may include but will not be limited or committed to the following Childcare Vouchers, Critical Illness Insurance/Cancer Plan, Cycle to work Scheme, Green Car Scheme, Health Screening, Holiday Trading, Learning and Personal Development, Life Assurance, Mobile phone/technology purchase, Payroll Giving, Shopping and leisure discounts,Travel Discounts, Health Cash Plans, Car Leasing discounts — some of these benefits may carry tax or national insurance benefits for the staff or employer and the supplier will need to comply with the relevant legislation.
The key requirements include
— a web-enabled online platform providing single sign — on access to systems fully hosted by the supplier with proven data security provision.
— the development, implementation, promotion, delivery, management, administration and maintenance of a suite of flexible voluntary adn salary sacrifice benefits
— provision of a range of employee benefits which appeals to a wide demographic employee base that will include those listed above.
— scaleable provision to enable the development of benefit schemes over time and future proofing to ensure the continued provision of the agreed scheme and the development of new offerings.
— the ability to brand the platforms to individual contracting authorities requirements
— the provision of a fully managed scheme which enables users to interface directly with the supplier and a user helpline to resolve queries and provide assistance
— the ability to effectively communicate the package of benefits to users to encourage wide uptake
— the provision of detailed management information regarding user usage on a regular basis.

II.1.6)Common procurement vocabulary (CPV)

79000000, 32000000, 34000000, 66000000, 72000000, 75000000, 85000000, 92000000, 98000000, 79400000, 30200000, 72500000, 98300000,75310000, 75340000, 79631000, 79633000, 79342321

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Framework Agreement for the administration and provision of employee benefits for use by UK public Sector Authorities.
Estimated value excluding VAT:
Range: between 30 000 000 and 50 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if the framework agreement is awarded to a group of Economic Operations, the authority may require the group of Economic Operators to form a legal entity before entering into the framework agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This procurement will be managed electronically via the authorities online procurement portal. To participate in this procurement, participants must first be registered on the online procurement portal. If you have not yet registered, this can be done online at www.supplyingthesouthwest.org

Responses must be published by the date in the Invitation To Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential providers will be assessed in accordance with the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential providers will be assessed in accordance with the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0287
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.10.2015 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The value provided in section II.1.4 is only an estimate which includes the face value of the benefits we cannot guarantee to Potential Providers any business through this Framework agreement. Entities that may be able to access this framework agreement includes: Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide:http://www.ons.gov.uk/ons/rel/naclassification/nationalaccountssectorclassification/index.htmlLocalAuthoritieshttp://openlylocal.com/councils/allwww.ubico.co.ukNDPBshttps://www.gov.uk/government/organisationsNational Parks Authoritieshttp://www.nationalparks.gov.uk/Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schoolshttp://www.education.gov.uk/edubase/home.xhtmlPoliceForces in the United Kingdomhttp://www.police.uk/?view=force_siteshttp://apccs.police.uk/abouttheapcc/Fire and Rescue Services in the United Kingdomhttp://www.fireservice.co.uk/information/ukfrshttp://www.nifrs.org/areasdistricts/http://www.firescotland.gov.uk/yourarea.AspxNHS Bodies Englandhttp://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspxHospicesin the UKhttp://www.helpthehospices.org.uk/abouthospicecare/findahospice/ukhospiceandpalliativecareservices/Registered Social Landlords (Housing Associations)Third Sector and Charities in the United Kingdomhttp://www.charitycommission.gov.uk/findcharities/http://www.oscr.org.uk/searchcharityregister/https://www.charitycommissionni.org.uk/ShowCharity/RegisterOfCharities/RegisterHomePage.aspxCitizensAdvice in the United Kingdomhttp://www.citizensadvice.org.uk/index/getadvice.htmwww.cas.org.ukhttp://www.citizensadvice.co.uk/National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities, and all bodies covered by:http://www.assemblywales.org/abthome/abtlinks.htmhttp://new.wales.gov.uk/about/civilservice/directorates/?lang=enNHSWaleshttp://www.wales.nhs.uk/ourservices/directoryHousing Associations — Registered Social Landlords Wales NI Public Bodies Northern Ireland Government Departmentshttp://www.northernireland.gov.uk/gov.htmNorthern Ireland Public Sector Bodies and Local Authoritieshttp://www.northernireland.gov.uk/az2.htmSchools in Northern Irelandhttp://www.nidirect.gov.uk/index/search.lsim?sr=0&nh=10&cs=iso88591&sc=nidirectcms&sm=0&mt=1&ha=nidirectcms&cat=Banner&qt=SCHOOLSUniversities in Northern Irelandhttp://www.deni.gov.uk/links.htm#collegesHealth and Social care in Northern Irelandhttp://www.hscni.net/index.php?link=hospitalshttp://www.hscni.net/index.php?link=boardshttp://www.hscni.net/index.php?link=agencieshttp://www.hscni.net/index.php?link=councilsNorthern Ireland Housing Associationshttp://www.nidirect.gov.uk/index/contacts/contactsaz.htm/housingassociationscontactPoliceService of Northern Ireland http://www.psni.police.uk/index.htmScottish Public BodiesThe Framework Agreement will be available for use by any Scottish Public Sector Body: the Authority;Scottish NonDepartmentalPublic Bodies; offices in the Scottish Administration which are not ministerialoffices; crossborderpublic authorities within the meaning of section 88(5) of the Scotland Act 1998; theScotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of theLocal Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educationalauthority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards oranysuccessor National Police or Fire Authority; Scottish National Park authorities, bodies registered as sociallandlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, StudentLoans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundablebodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any publicbody established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association ofor formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing,bodies subject to management supervision by one or more of the foregoing and bodies more than half of theboard of directors or members of which, or, in the case of a group of individuals, more than half of thoseindividuals, being appointed by one or more of the foregoing.Scottish Governmenthttp://www.scotland.gov.uk/HomeScottishParliamenthttp://www.scottish.parliament.uk/abouttheparliament/27110.aspxScottish Public Services OmbudsmanScottish Information CommissionerCommissioner for Children and Young People in ScotlandScottish Commission for Human RightsCommission for Ethical Standards in Public Life in ScotlandStandards Commission for ScotlandScottish Local Authoritieshttp://www.scotland.gov.uk/About/Government/councilshttp://www.scotlandexcel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspxScottishAgencies, NDPBshttp://www.scotland.gov.uk/Topics/Government/publicbodies/about/BodiesScottish NHS Bodieshttp://www.scotland.gov.uk/Topics/Health/NHSWorkforce/NHSBoardshttp://www.scotland.gov.uk/Topics/Health/NHSWorkforce/NHSBoardsScottishFurther and Higher Education Bodieshttp://www.universitiesscotland.ac.uk/index.php?page=membershttp://www.sfc.ac.uk/aboutus/council_funded_institutions/WhoWeFundColleges.aspxScottishPolicehttp://www.scotland.police.uk/yourcommunity/Scottish Housing Associationshttp://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/The Scotland Officehttp://www.scotlandoffice.gov.uk/scotlandoffice/33.30.htmlRegistered Social Landlords (Housing Associations) — Scotlandhttp://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.searchScottish SchoolsPrimary Schoolshttp://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=SearchSecondarySchoolshttp://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=SearchSpecialSchoolshttp://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=SearchScottish Public BodiesNational Records of ScotlandHistoric ScotlandScottish Courts ServiceScottish Prison ServiceTransport ScotlandThe Scottish Government Core DirectoratesHighlands and Islands EnterpriseCrown Office & Procurator Fiscal ServiceScottish Police AuthorityNational Museums of ScotlandScottish Children’s Reporter AdministrationScottish EnterpriseScottish Environment Protection AgencyScottish Legal Aid BoardScottish Natural HeritageSkills Development ScotlandVisit ScotlandAberdeen City CouncilAberdeenshire CouncilAngus CouncilArgyll and Bute CouncilDisclosure ScotlandRegisters of ScotlandScottish Qualification AuthorityClackmannanshire CouncilComhairle nan Eilean SiarDumfries and Galloway CouncilDundee City CouncilEast Ayrshire CouncilEast Dunbartonshire CouncilEast Lothian CouncilEast Renfrewshire CouncilFalkirk CouncilFife CouncilGlasgow City CouncilHighland CouncilInverclyde CouncilMidlothian CouncilMoray Council,The North Ayrshire CouncilNorth Lanarkshire CouncilOrkney Islands CouncilPerth and Kinross CouncilRenfrewshire CouncilScottish Borders CouncilShetland IslandsShetland Islands CouncilSouth Ayrshire CouncilSouth Lanarkshire CouncilStirling CouncilWest Dunbartonshire CouncilWest Lothian CouncilCentral Scotland Fire and Rescue ServiceDumfries and Galloway Fire and Rescue ServiceFife Fire and Rescue ServiceGrampian Fire and Rescue ServiceHighlands and Islands Fire and Rescue ServiceLothian and Borders Fire and Rescue ServiceStrathclyde Fire and Rescue ServiceTayside Fire and Rescue ServiceGolden Jubilee Hospital (National Waiting Times Centre Board)NHS 24NHS Ayrshire and ArranFife Fire and Rescue ServiceGrampian Fire and Rescue ServiceHighlands and Islands Fire and Rescue ServiceLothian and Borders Fire and Rescue ServiceStrathclyde Fire and Rescue ServiceTayside Fire and Rescue ServiceGolden Jubilee Hospital (National Waiting Times Centre Board)NHS 24NHS Ayrshire and ArranNHS BordersNHS Dumfries and GallowayNHS Education for ScotlandNHS FifeNHS Forth ValleyNHS GrampianNHS Greater Glasgow and ClydeNHS Health ScotlandNHS HighlandNHS LanarkshireNHS LothianNHS OrkneyNHS BordersNHS Dumfries and GallowayNHS Western IslesScottish Ambulance ServiceThe Common Services Agency for the Scottish Health ServiceThe State Hospital for ScotlandAberdeen CollegeAdam Smith CollegeAngus CollegeAnniesland CollegeAyr CollegeBanff and Buchan CollegeBarony CollegeBorders CollegeCardonald CollegeCarnegie CollegeCentral College of CommerceClydebank CollegeCoatbridge CollegeCumbernauld CollegeDumfries and Galloway CollegeHealthcare Improvement ScotlandNHS ShetlandNHS TaysideNHS Western IslesScottish Ambulance ServiceThe Common Services Agency for the Scottish Health ServiceThe State Hospital for ScotlandAberdeen CollegeAdam Smith CollegeAngus CollegeAnniesland CollegeAyr CollegeBanff and Buchan CollegeBarony CollegeBorders CollegeCardonald CollegeCarnegie CollegeCentral College of CommerceClydebank CollegeCoatbridge CollegeCumbernauld CollegeClydebank CollegeCoatbridge CollegeCumbernauld CollegeDumfries and Galloway CollegeDundee CollegeEdinburghs Telford CollegeElmwood CollegeForth Valley CollegeGlasgow College of Nautical StudiesGlasgow Metropolitan CollegeInverness CollegeJames Watt CollegeJewel and Esk CollegeJohn Wheatley CollegeKilmarnock CollegeLangside CollegeLews Castle CollegeMoray CollegeMotherwell CollegeNewbattle Abbey CollegeNorth Glasgow CollegeNorth Highland CollegeOrkney CollegePerth CollegeReid Kerr CollegeSabhal Mor OstaigShetland CollegeSouth Lanarkshire CollegeStevenson CollegeStow CollegeWest Lothian CollegeEdinburgh College of ArtEdinburgh Napier UniversityGlasgow Caledonian UniversityGlasgow School of ArtHeriotWattUniversityQueen Margaret UniversityRobert Gordon UniversityRoyal Scottish Academy of Music and DramaScottish Agricultural CollegeUHI Millennium InstituteUniversity of AberdeenUniversity of Abertay DundeeUniversity of DundeeUniversity of EdinburghUniversity of GlasgowUniversity of St AndrewsUniversity of StirlingUniversity of StrathclydeUniversity of the West of ScotlandCairngorms National Park AuthorityOffice of Scottish Charity RegulatorForestry Commission ScotlandAudit Scotland.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.9.2015

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