Framework Agreement for kitchen and bathroom refurbishment and associated works

Framework Agreement for kitchen and bathroom refurbishment and associated works.

The Authority is seeking to establish a framework arrangement (the “Framework”) with a single service provider to deliver the Programme.

UK-Horsham: fitted kitchens

2012/S 233-383040

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Saxon Weald Homes Limited (the “Authority”)
Saxon Weald House, 38-42 Worthing Road
For the attention of: Mark Dennison
RH12 1DT Horsham
UNITED KINGDOM
Telephone: +44 1403226000
E-mail: mark.dennison@saxonweald.com
Fax: +44 1403226100

Internet address(es):

General address of the contracting authority: http://www.saxonweald.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework Agreement for kitchen and bathroom refurbishment and associated works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Main site or location of works, place of delivery or of performance: UK, in particular Sussex and Hampshire.
NUTS code UKJ22,UKJ33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000,00 and 14 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)
The Authority is seeking expressions of interest from suitably qualified and experienced contractors to deliver a programme of planned improvement works (the “Programme”) to its residential housing stock, comprising approximately 300 tenanted properties in the contract area. The number of properties may increase or decrease over the life of the Programme. The Programme shall primarily comprise kitchen and bathroom refurbishment works, but the successful contractor may also be required to carry out other associated works as may be required, such as structural work, partial renewal of mechanical and electrical installations, aids and adaptations and internal works. The successful service provider will be expected to deliver all aspects of the Programme in accordance with the Authority’s performance requirements, as set out in the contract documents.
The Authority is seeking to establish a framework arrangement (the “Framework”) with a single service provider to deliver the Programme. It is anticipated that the highest scoring service provider shall be awarded the work under the Framework. The Framework will be awarded to a single service provider for a period of four years but Applicants should note that call-offs may extend into a fifth year.
The Authority will enter into a bespoke form of framework agreement with the successful service provider, and will employ an amended form of TPC2005 Term Partnering Contract as the form of framework contract for the Programme.
The value of the Framework is expected to be between 6 000 000 GBP and 14 000 000 GBP (excl VAT) over the term of the Framework. Based on previous years’ spending, the Authority anticipates a minimum annual spend of approximately 1 440 000 GBP a year (excl VAT). However, the Authority makes no guarantee as to the amount or value of work awarded under the Framework. The works to be let under the Framework will be awarded at the sole discretion of the Authority including the size, content, location and mix to ensure best value for money.
The Authority is keen to promote sustainable communities including development of training and skills. To that end, the Framework will include provisions relating in particular to the achievement of social aims. Further details will be provided in the tender documents.
II.1.6)Common procurement vocabulary (CPV)

39141400, 44410000, 45421151, 45350000, 45351000, 45330000, 45315000, 45315100, 45211310, 45223200, 44115800

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The duration of the framework agreement is expected to be for four (4) years but call-offs made during the life of the framework may extend into a fifth year.
Estimated value excluding VAT:
Range: between 6 000 000,00 and 14 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantees, warranties and/or deposits may be required by the Authority and details will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of any financial conditions and payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bids must state on their face that the bidding members are a consortium. The Authority reserve the right to require a lead contractor to undertake primary contractual liabilities or to require that one or more parties are jointly and severally liable and each party will need to provide an undertaking confirming the same. Where bidders form a consortium they may be required to incorporate a company to form a special purpose vehicle.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority is committed to promoting environmental and social sustainability. As such, the framework will include conditions relating in particular to social and environmental matters.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Interested parties will be required to complete a pre-qualification questionnaire (“PQQ”) consistent with Directive 2004/18/EC. Copies of the PQQ can be requested from the contact point as set out in Section I.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Interested parties will be required to complete a PQQ consistent with Directive 2004/18/EC. Copies of the PQQ can be requested from the contact point as set out in Section I.
Minimum level(s) of standards possibly required: Applicants with an average annual turnover over the last three accounting periods of less than five million pounds (£5,000,000) ex VAT in activities that relate to this contract will be disqualified.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Interested parties will be required to complete a PQQ consistent with Directive 2004/18/EC. Copies of the PQQ can be requested from the contact point as set out in Section I.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.12.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate
4.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Authority reserve the right to cancel the procurement at any time and not to proceed with the award of any contract and/or framework agreement or part thereof at any stage of the procurement process.
Tenderers should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply to the Programme.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 207947600

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 207947600

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority shall comply with the requirements of Regulation 29A and 32 of the Public Contracts Regulations 2006 (which incorporates Directive 2004/12/EC into English Law) as amended to incorporate the EN Standard form 02 – Contract notice 12 / 17 requirements of the Remedies Directive (2007/66/EC) and as further amended by the Public Procurement (Miscellaneous Amendments) Regulations 2011, when notifying economic operators of the outcome of this procurement.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Internet address: http://www.cabinetoffice.gov.uk

VI.5)Date of dispatch of this notice:29.11.2012

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