Framework Agreement for Printing Services

Framework Agreement for Printing Services

Number of participants to the framework agreement envisaged: 12

UK-London: printing services

2012/S 85-140539

Contract notice

Services
Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

London Borough of Hammersmith and Fulham
Town Hall, King Street, Hammersmith
W6 9JU London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.lbhf.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Hounslow
Civic Centre, Lampton Road
TW3 4DN Hounslow
UNITED KINGDOM

London Borough of Wandsworth
The Town Hall, Wandsworth High Street, Wandsworth
SW18 2PU London
UNITED KINGDOM

London Borough of Hammersmith & Fulham
Town Hall, King Street, Hammersmith
W6 9JU London
UNITED KINGDOM

Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework Agreement for Printing Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: London Borough of Hammersmith & Fulham and other London local authorities or Publicly funded bodies.

NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 12

Duration of the framework agreement
Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 150 000,00 and 400 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
Provision of Print and related print services (utilising the web offset printing process) to the Contracting Authority and authorities nominated in Annex A and other local authorities who may wish to participate in the Framework Agreement.
II.1.6)Common procurement vocabulary (CPV)

79810000, 22900000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Web offset printing on art and newsprint substrates.
Estimated value excluding VAT:
Range: between 150 000,00 and 400 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots
Lot No: 1 Lot title: Originally Lot No 3 – Web Offset Printing on Non-newsprint substrate
1)Short description
Colour Magazines, Brochures, Prospectuses.
2)Common procurement vocabulary (CPV)

79810000, 79822400
3)Quantity or scope
Estimated value excluding VAT:
Range: between 110 000,00 and 300 000,00 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Originally Lot No 4 – Web Offset printing on Newsprint substrate
1)Short description
Council News magazines, brochures etc.
2)Common procurement vocabulary (CPV)

79810000, 79822400
3)Quantity or scope
Estimated value excluding VAT:
Range: between 40 000,00 and 100 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to require deposits, guarantees or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Full details will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire (PQQ) available from the London tenders Portal (see VI.3). Economic operators will be excluded from being invited to tender where any of the grounds for mandatory rejections as set out in Regulation 23 of the Public Contract Regulations 2006 apply (further details can be found at: http://www.opsi.gov.uk/si/si2006/20060005.htm). All Tenderers will be required to sign a certificate of good standing which is set out in the Pre-Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to provide the documentation or information as set out in the Pre-Qualification Questionnaire (PQQ), or as may be required by the Contracting Authority.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to provide the documentation or information as set out in the PQQ, or as may be required by the Contracting Authority.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 8: and maximum number 12
Objective criteria for choosing the limited number of candidates: Track record of providing services to public, private or not-for-profit sectors. Business processes including QA policies. Financial stability inc turnover criteria and minimum Insurance requirements.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 29.5.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.5.2012 – 03:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
6.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This is a new procurement for a Framework for Web Offset Printing (replacing original OJEU notice dated 27.2.2012 for Lots 3 and 4), OJEU notice of Corrigendum dated…….. refers. It is the intention that the framework will be available to other Local Authorities to join within the Greater london area (listed at http://www.london.gov.uk/who-runs-london/london-boroughs/list-boroughs). The Authority (LB Hammersmith & Fulham) plans to complete a review of all of its Corporate Services (inc Printing Services) by the Autumn of 2013 and, as a consequence, it may configure this service differently by including all or part under a Facilities Management arrangement. All Providers on the Framework will be notified of any proposed changes in the Summer of 2013. Other participating bodies will utilise the Framework throughout its full duration.

The tendering exercise is being undertaken through the London Tenders Portal (url: https://londontenders.org). You will need to register an interest on the system in order to participate, and registration is free. By registering you will also receive email notifications of other relevant opportunities when they arise from the participating organisations (as listed on the website).

If you are already registered access to the portal using ths following link, or if you have not registered, use the link to create a profile http://www.londontenders.org/procontract/suppliers.nsf/frm_home?openForm.
On the right-hand side of the page use the various links to:
— register for free,
— reset password,
— user name reminder.
If you are registering for the first time the system provides a Supplier Registration Wizard and you will need to complete each step. Once you have completed your registration application form it will be reviewed. If another person within your organisation has previously registered an interest on the system your application will be rejected ansd an e-mail explaining why will be sent to you. You will need to contact that person within your organisation that is already registered and have them set up an account for you. Once your application has been accepted you will receive an e-mail informing you of this and giving you a username and password, you will then be able to access this opportunity (and others that may be on the system). Once Economic Operators have registered an interest on the Portal they will have access to the PQQ document for completion and return via the Portal. The Council will evaluate all completed PQQ’s and select a shortlist of tenderers. If you are successful in being shortlisted to tender you will be notified accordingly and you will be given access, via the Portal, to a full set of tender documents. These documents must be completed and returned by the date specified in the tender documents.
Full details of the tender evaluation criteria will be provided in the tender documentation. The Contracting Authority reserves the right to make no award of contract, and is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
Tenderers should make themselves familiar with the appropriate guidance and/or Codes of Practice that are currently in force and issued by statutory commissions set up by UK Government. These are:

(a) the Commission for Racial Equality (web site address: www.cre.gov.uk)

(b) the Equal Opportunities Commission (web site address: www.eoc.org.uk)

(c) the Disability Rights Commission (web site address: www.drc-gb.org)

From October 2007, the work of the Commissions set out at (a), (b) and (c) above will be amalgamated and be carried out by a new Commission for Equality and Human Rights (web site address: www.cehr.org.uk).

It will be a condition of contract that the successful contractor will be required to comply with the Council’s equal opportunities policy that can be found on its web site www.lbhf.gov.uk.

The authority has an Environmental policy (web site address: http://www.lbhf.gov.uk/Images/.
Councils_Policy_on_the-environment_tcm21-79944.pdf)and is committed to using the most environmentally and socially responsible goods and services consistent with good performance and encourages all its contractors and suppliers to do the same.
Once in place, all work above 5 000 GBP will be procured from Firms on the Framework Agreement, identified by means of a ‘mini-competition’ conducted each time a piece of work is required. Each job commissioned will therefore be awarded in accordance with the Authority’s Contract Standing Orders or those of participating bodies. All firms on the Framework Agreement will be appointed on a ‘no commitment’ basis – i.e. the Authority (or other participating organisation) will call off services on an as and when basis and therefore does not guarantee a minimum volume of work.
The framework for Print services may be taken up by other local authorities (set out in Annex A) and others in the London area. The individual authority location may therefore relate to NUTS location codes UKI1-inner London or UKI2-outer London.
The London Borough of Hammersmith & Fulham undertakes to use its best endeavours to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under law, including the Freedom of Information Act 2000. Further to item II.1.4, the number of suppliers invited to tender will depend on the quality of responses received, but will be sufficient to ensure genuine competition.
Applicants must request, complete and return a pre tender questionnaire by the time and date specified above (paragraph IV.3.4) Answers given with corroboration from references obtained will form the basis of selection to the tender process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
United Kingdom (UK)
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calender day standstill period at the point that information on the proposed award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the Framework Agreement is entered.
Into. Tenderers have two working days from notification of the proposed award to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1. If an appeal regarding the award of a Framewqork Agreement has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a Framework Agreement has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the Framework Agreement has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
29.4.2012

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