Framework Agreement for the Provision of Window Cleaning

Accommodation, building and window cleaning services. South Lanarkshire Council wishes to establish a Framework Agreement for the provision of Window Cleaning.

UK-Hamilton: accommodation, building and window cleaning services

2012/S 154-257594

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Lanarkshire Council
Council Headquarters, Almada Street
Contact point(s): Finance & IT Resources, Floor 12
For the attention of: Sharon Morrow & Peter Cameron
ML3 0AA Hamilton
UNITED KINGDOM
Telephone: +44 1698454351
E-mail: peter.cameron@southlanarkshire.gov.uk
Fax: +44 1698454773

Internet address(es):

General address of the contracting authority: http://southlanarkshire.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=4049#6

Address of the buyer profile: www.southlanarkshire.gov.uk

Electronic access to information: https://www.delta-esourcing.com/delta/index.html

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta/index.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Provision of Window Cleaning.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Accommodation, building and window cleaning services. South Lanarkshire Council wishes to establish a Framework Agreement for the provision of Window Cleaning.

II.1.6)Common procurement vocabulary (CPV)

90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

LOT 1 Specialist/High Level Window Cleaning Services, Buildings of 3 floors or above and/or requiring specialist access methods such as: waterfed poles, Mobile Elevated Work Platform, scissor lifts, self propelled booms, cradles and abseiling. All areas within South Lanarkshire.
LOT 2 Window Cleaning Services (Buildings up to 2 Floors),Cambuslang and Rutherglen Area.
LOT 3 Window Cleaning Services (Buildings up to 2 Floors),Clydesdale Area.
LOT 4 Window Cleaning Services (Buildings up to 2 Floors),East Kilbride and Strathaven Area.
LOT 5 Window Cleaning Services (Buildings up to 2 Floors),Hamilton Area.
Estimated value excluding VAT: 200 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Specialist/High Level Window Cleaning Services – All areas within South Lanarkshire

1)Short description

Buildings of 3 floors or above and/or requiring specialist access methods such as: waterfed poles, Mobile Elevated Work Platform, scissor lifts, self propelled booms, cradles and abseiling.
All areas within South Lanarkshire.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Window Cleaning Services – Cambuslang and Rutherglen Area

1)Short description

Buildings up to 2 Floors.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Window Cleaning Services – Clydesdale Area

1)Short description

Buildings up to 2 Floors.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Window Cleaning Services – East Kilbride and Strathaven Area

1)Short description

Buildings up to 2 Floors.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Window Cleaning Services – Hamilton Area

1)Short description

Buildings up to 2 Floors.

2)Common procurement vocabulary (CPV)

90911000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
The Council will use Equifax Business Information Services to assess the financial standing of Applicants. In the event the Council is unable to establish an Applicant’s financial standing using Equifax Business Information Services the Council will seek further information from Applicants.
Minimum level(s) of standards possibly required: Equifax rating of Band D or above or additional information. In the event the Council is unable to establish an Applicant’s financial standing using Equifax Business Information Services the Council will seek further information from Applicants.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Refer to Tender documents.
Minimum level(s) of standards possibly required:
Refer to Tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SLC/PS/EDUC/12/007

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 27.9.2012 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Designated Council Officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2015.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
DOCUMENT ACCESS AND RETURN INSTRUCTIONS.
Your tender must be completed and submitted electronically, along with any supporting documentation, by using Delta Tenderbox through BiP’s Delta-esourcing.com by the due date of 27 September 2012 at 12.00 Noon. The tender document will be accessible at the following website http://www.delta-esourcing.com. To access these documents you will need to register your company details and enter the following Tender Access Code (TAC) E9KBFFHQN7 at the bottom of the registration page, thereafter you will be issued with a username and password. If you have already registered with Delta previously, please follow the link shown and click on the ‘Delta Tenderbox” tab instead. This will redirect you to the home page where you can log on using your existing username and password. Within Delta-esourcing click on Response Manager and enter the access code into the box provided and press submit. You will be able to review the overview details of the opportunity and can then respond by following the stages listed. Please check that you are able to access the online document, if you are experiencing problems, please contact the Delta helpdesk at helpdesk@delta-esourcing.com or call 0845 270 7050 for further assistance. If you have registered and have forgotten your username and password, please click on the forgotten password link on the Delta-esourcing homepage.

Please ensure that you allow yourself plenty of time (min 2hrs) when responding to the closing date and time. If you are uploading multiple documents you will have to individually load one document at a time or opt to zip all the documents in an application such as WinZip or WinRar. Please keep your username and password secure, and do not pass it to any third parties. GO Reference: GO-201286-PRO-4136099.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.8.2012

Framework Agreement for the Provision of Window Cleaning