Framework Contract for Supply of Doors

Framework Contract for Supply of Doors

1. Lot 1 – Internal door installation and incidental building works.

United Kingdom-Birmingham: Installation of doors

2015/S 169-307901

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Council of Reserve Forces and Cadets Association
Tennal Grange, Tennal Road, Harborne
B32 2HX Birmingham
UNITED KINGDOM

Further information can be obtained from: Construction Line
PO Box 6441, Hampshire
Contact point(s): Please issue construction line with your PQQ enquiry by email only
For the attention of: Andrew Turner
RG21 7FN Basingstoke
UNITED KINGDOM
Telephone: +44 7860949906
E-mail: andrew.turner2@capita.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: DTZ
St Paul’s House, 23 Park Square South
Contact point(s): Please issue DTZ with general enquiries on the opportunity by email only
For the attention of: Javid Patel/Victoria Hogg
LS1 2NU Leeds
UNITED KINGDOM
Telephone: +44 1132337318
E-mail: victoria.hogg@dtz.com
Fax: +44 1132441637

Tenders or requests to participate must be sent to: DTZ
St Paul’s House, 23 Park Square South
Contact point(s): Please issue DTZ with general enquiries on the opportunity by email only
For the attention of: Javid Patel/Victoria Hogg
Leeds
UNITED KINGDOM
Telephone: +44 1132337318
E-mail: victoria.hogg@dtz.com
Fax: +44 1132441637

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework contract(s) to deliver goods and services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: UK.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 350 000 and 12 000 000 EUR
Frequency and value of the contracts to be awarded: Further information is provided at Annex B.

II.1.5)Short description of the contract or purchase(s)

The Council of Reserve Forces and Cadets Association (CRFCA) is constituted by 13 individual Reserve Forces Cadets Associations (RFCAs). CRFCA mission is a not-for-profit organisation and delivers a range of high quality support services to RFCAs. It also maintains their estate. It aims to deliver best value through efficiency and effectiveness and is one of Ministry of Defence’s partner of choice.
CRFCA on behalf of the RFCAs is to appoint specialist contractors to provide goods and services across 5 regions covering:
A. Scotland and Northern Ireland,
B. North, North-east and North-west of England (includes Yorks and Humber),
C. Wales, West Midlands, East Midlands.
D. SW England.
E. SE England, London, East Anglia.
CRFCA is to set up the following frameworks that will deliver goods and services across these regions.
1. Lot 1 — Internal door installation and incidental building works (Ref: Installation of doors — 45421131 and installation of metal structures — 45223110),
2. Lot 2 — External door set (Ref: Reinforced doors — 44421500),
3. Lot 3 — Detection alarm system and maintenance contract (Ref: Alarm Systems — 35121700),
4. Lot 4 — Design, supply and install specialist racking/storage container equipment (Ref: Storage equipment (shelving and racking) — 39151100),
5. Lot 5 — Sublots (A to E) principal contractor (Ref: Management contracting (general contracting work) — 71247000).
Each framework will run for a maximum length of 3 years and an option to extend for a further 2 years. The framework will be managed under a framework agreement that will have call off contract terms based on NEC standard form of contract and amended to incorporate required option Z clauses.
Bidders will be required to provide satisfactory personnel security clearance checks and satisfy data management protocols. Failure to do so could exclude them being awarded any 1 of the contract lots.

II.1.6)Common procurement vocabulary (CPV)

45421131, 45223110, 44421500, 35121700, 39151100, 71247000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total aggregate value of all combined Lots is up to 12 000 000 GBP.
Estimated value excluding VAT:
Range: between 350 000 and 12 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Internal Door Installation and Incidental Building Works (Ref: Installation of Doors — 45421131 and Installation of Metal Structures — 45223110)

1)Short description

Framework contract for Lot 1 Internal door installation and incidental building works (Ref: Installation of doors — 45421131 and installation of metal structures — 45223110).

2)Common procurement vocabulary (CPV)

45421131, 45223110

3)Quantity or scope

Up to circa 2 250 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — External Door Set (Ref: Reinforced Doors — 44421500)

1)Short description

Framework contract for Lot 2 — External door set (Ref: Reinforced doors — 44421500).

2)Common procurement vocabulary (CPV)

44421500

3)Quantity or scope

Up to circa 2 300 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — Detection Alarm System and Maintenance Contract (Ref: Alarm Systems — 35121700)

1)Short description

Framework contract Lot 3 — Detection alarm system and maintenance contract (Ref: Alarm systems — 35121700).

2)Common procurement vocabulary (CPV)

35121700

3)Quantity or scope

Up to circa 5 500 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Lot 4 — Design, Supply and Install Specialist Racking/Storage Container Equipment [Ref: Storage Equipment (Shelving and Racking) — 39151100]

1)Short description

Framework contract for Lot 4 Design, supply and install Specialist racking/ storage container equipment [Ref Storage Equipment (Shelving and Racking — 39151100].

2)Common procurement vocabulary (CPV)

39151100

3)Quantity or scope

Up to circa 1 000 000 GBP.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Lot 5 — Sublots (A to E) Principal Contractor [Ref: Management Contracting (General Contracting Work) — 71247000]

1)Short description

A principal contractor [Ref: Management contracting (general contracting work) — 71247000] for each of the following regions will be appointed:
A. Scotland and Northern Ireland.
B. North, North-east and North-west of England (includes Yorks and Humber),
C. Wales, West Midlands, East Midlands,
D. SW England,
E. SE England, London, East Anglia.

2)Common procurement vocabulary (CPV)

71247000

3)Quantity or scope

Up to circa 350 000 GBP across all 5 regions.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Company guarantees may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per contract terms specified at ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Prime contractor is to provide all relevant liability cover.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Security clearance of all personnel involved in the delivery mandatory data management protocols to be adhered to at all times.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The criteria will be consistent with those allowed in Directive 2014/24/EU and is detailed in the memorandum of information document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The criteria will be consistent with those allowed in Directive 2014/24/EU and is detailed in the memorandum of information document.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The criteria will be consistent with those allowed in Directive 2014/24/EU and is detailed in the memorandum of information document.
Minimum level(s) of standards possibly required:
Minimum level(s) of standards possibly required.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.9.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

CRFCA has adopted construction line, a PQQ certification service for construction related contractors, consultants and material suppliers to reduce the administrative burden on suppliers wishing to apply for this opportunity.
If you are already registered with construction line, you will not need to complete the full PQQ — simply supply your construction line membership number and complete our supplementary questions.
Please ensure you login to your construction line profile and confirm the information they hold on your company is accurate and that you are registered for a corresponding construction line work category to comply with the following requirements:
1. Lot 1 — Internal door installation and incidental building works (Ref: Installation of doors — 45421131 and installation of metal structures 45223110) and have a 500 000 GBP notation value,
2. Lot 2 — External door set (Ref: Reinforced doors — 44421500) and have a 500 000 GBP notation value,
3. Lot 3 — Detection alarm system and maintenance contract (Ref: Alarm systems — 35121700) and have a 500 000 GBP notation value,
4. Lot 4 — Design, supply and install specialist racking/storage container equipment [Ref: Storage equipment (shelving and racking) — 39151100] and have a 500 000 GBP notation value,
5. Lot 5 — Sublots (A to E) principal contractor [Ref: Management contracting (general contracting work) — 71247000] and have a 500 000 GBP notation value.

You must do this by 3 days prior to closing date to ensure any changes can be made to your information prior to the closing date of this notice. Please contact Andy Preston on +44 7584703352 or andrew.preston@capita.co.uk for assistance.

Applications not registered with construction line are encouraged to do so as this will simplify the pre qualification process. To register in relation to this Contract Notice please contact Andrew Turner on +44 7860949906 or email: andrew.turner2@capita.co.uk

You will need to start the registration process as soon as possible and ensure that you achieve a fully registered status by 5 days prior to closing date.
Suppliers not registered with construction line will not be precluded from expressing an interest in this Contract Notice but will need to demonstrate that they meet the pre qualification requirements through the completion of a full questionnaire.
Request for information pack and all other enquiries should be sent to DTZ using the email address provided at Annex A.
Contact point(s): Please refer to V1.3 and Annex A for information on the tender opportunity.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Council of Reserve Forces and Cadets Association
Tennal Road, Harborne
B32 2HX Birmingham
UNITED KINGDOM
E-mail: co-dve@rfca.mod.uk
Telephone: +44 1214275221
Internet address: http://www.gov.uk/government/organisations/reserve-forces-and-cadets-associations
Fax: +44 1214271505

Body responsible for mediation procedures

Council of Reserve Forces and Cadets Association
Tennal Road, Harborne
B32 2HX Birmingham
UNITED KINGDOM
Telephone: +44 1214275221
Fax: +44 1214271505

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Council of Reserve Forces and Cadets Association
B32 2HX Birmingham
UNITED KINGDOM
Telephone: +44 1214275221
Fax: +44 1214271505

VI.5)Date of dispatch of this notice:

28.8.2015

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