Framework for building services engineering consultants for English Heritage

Framework for building services engineering consultants for English Heritage

English Heritage wishes to establish frameworks for building services engineering consultants for works related to its estate of historic sites, associated buildings and offices, and new buildings on the estate. English Heritage is seeking consultants who will use a minimum amount of subcontracting.

UK-Swindon: building services consultancy services

2012/S 233-383330

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

English Heritage
National Collections Room 2/20, The Engine House, Firefly Avenue
For the attention of: Mandie Ennis
SN2 2EH Swindon
UNITED KINGDOM
Telephone: +44 1793414965
E-mail: EHBSEConsult@english-heritage.org.uk

Internet address(es):

General address of the contracting authority: www.english-heritage.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework for building services engineering consultants.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 250 000 and 750 000 GBP

II.1.5)Short description of the contract or purchase(s)
Building services consultancy services. English Heritage wishes to establish frameworks for building services engineering consultants for works related to its estate of historic sites, associated buildings and offices, and new buildings on the estate. English Heritage is seeking consultants who will use a minimum amount of subcontracting.
English Heritage manages over 400 historic properties across England as well as some 24 offices and stores. The historic properties contain both historic and non historic assets. They vary significantly in age, size, complexity, geographical location and type ranging from furnished historic houses, ruined castles and abbeys to prehistoric and Roman remains, industrial sites, gardens and statues. Almost all are protected as scheduled ancient monuments and / or listed buildings, registered historic gardens, conservation areas. A few are World Heritage Sites. English Heritage is required to conserve and maintain these properties for the enjoyment of present and future generations. Some of the offices are also listed buildings. You are strongly advised to visit our web site at www.englishheritage.org.uk and click on ‘properties’ to gain insight into the variety of properties covered.

Description of service to be provided undertake full or performance design, contractor installation review and reporting, condition surveys, production of asset schedules, advice and reporting for the full range of building services engineering systems and installations.
The framework will be let in Lots by geographical area as set out below:
Lot 1 – North Territory (Northumberland, Cumbria, Lancashire, Cheshire & Yorkshire);
Lot 2 – East Territory and London (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire, Northamptonshire, Rutland, Norfolk, Suffolk -Cambridgeshire, Essex, Bedfordshire, Hertfordshire and London);
Lot 3 – South Territory: Kent, East Sussex, Berkshire, Hampshire, Oxfordshire, Isle of Wight, and West Sussex);
Lot 4 – West Territory (Herefordshire, Worcestershire, Warwickshire, Shropshire, Staffordshire, Wiltshire, Gloucestershire, Bristol, Somerset, Dorset, Devon, Cornwall & Isles of Scilly);
Suppliers may apply to be considered for one or more Lots and will be asked to indicate which on the Prequalification Questionnaire. Form of Contract to be used: English Heritage General Conditions for the Appointment of Works Consultants. English Heritage envisages that the number of operators who will be invited to tender or to participate will be 6 per lot. The value range given in II.1.4 is an estimated figure only this can go up or down depending on the Project and funding / budgetary constraints.

II.1.6)Common procurement vocabulary (CPV)

71315210

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1 – North territory (Northumberland, Cumbria, Lancashire, Cheshire & Yorkshire);
Lot 2 – East territory and London (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire, Northamptonshire, Rutland, Norfolk, Suffolk -Cambridgeshire, Essex, Bedfordshire, Hertfordshire and London);
Lot 3 – South territory: Kent, East Sussex, Berkshire, Hampshire, Oxfordshire, Isle of Wight, and West Sussex);
Lot 4 – West territory (Herefordshire, Worcestershire, Warwickshire, Shropshire, Staffordshire, Wiltshire, Gloucestershire, Bristol, Somerset, Dorset, Devon, Cornwall & Isles of Scilly);
Suppliers may apply to be considered for one or more Lots and will be asked to indicate which on the Prequalification Questionnaire. Form of Contract to be used: English Heritage General Conditions for the Appointment of Works Consultants. English Heritage envisages that the number of operators who will be invited to tender or to participate will be 6 per lot. The value range given in II.1.4 is an estimated figure only this can go up or down depending on the Project and funding / budgetary constraints.
Estimated value excluding VAT:
Range: between 250 000 and 750 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 – North territory

1)Short description
North Territory (Northumberland, Cumbria, Lancashire, Cheshire & Yorkshire).
2)Common procurement vocabulary (CPV)

71315210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 East territory and London
1)Short description
East Territory and London (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire, Northamptonshire, Rutland, Norfolk, Suffolk -Cambridgeshire, Essex, Bedfordshire, Hertfordshire and London);
2)Common procurement vocabulary (CPV)

71315210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 South Teritory
1)Short description
Lot 3 – South Territory: Kent, East Sussex, Berkshire, Hampshire, Oxfordshire, Isle of Wight, and West Sussex.
2)Common procurement vocabulary (CPV)

71315210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 West territory
1)Short description
West Territory (Herefordshire, Worcestershire, Warwickshire, Shropshire, Staffordshire, Wiltshire, Gloucestershire, Bristol, Somerset, Dorset, Devon, Cornwall & Isles of Scilly);
2)Common procurement vocabulary (CPV)

71315210

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As outlined in pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As outlined in pre-qualification questionnaire (PQQ).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As outlined in pre-qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Organisations expressing an interest will be asked to submit a pre-qualification questionnaire (PQQ) (available from: EHBSEConsult@english-heritage.org.uk) along with supporting documentation no later than 13:00 on Monday 14.1.2013].

The completed questionnaires will be assessed and scored and 6 organisations per lot will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
C300982/001
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
14.1.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20121129-PRO-4420475.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.11.2012

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