Framework for Maintenance to Bridges and Structures

Hertfordshire County Council
Pegs Lane
Contact point(s): Strategic Procurement Group
For the attention of: Zoe Upson
SG13 8DE Hertford
UNITED KINGDOM
Telephone: +44 01707292463
E-mail: zoe.upson@hertfordshire.gov.uk

Internet address(es):

General address of the contracting authority: www.hertsdirect.org

Address of the buyer profile: www.supplyhertfordshire.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aylesbury Vale District Council, Bedfordshire County Council, Broxbourne Borough Council, Cambridgeshire County Council, Central Bedfordshire Council, Chiltern District Council, Dacorum Borough Council, East Herts District Council, Epping Forest District Council, Essex County Council, Harlow Council, Hertsmere Borough Council, London Borough of Barnet, London Borough of Enfield, London Borough of Harrow, London Borough of Hillingdon, Luton Borough Council, North Herts District Council, South Cambridgeshire District Council, St Albans City and District Council, Stevenage Borough Council, Three Rivers District Council, Uttlesford District Council, Watford Borough Council, Welwyn Hatfield Borough Council

HCC 05/16 — Framework Agreement for the Provision of Maintenance to Bridges and Structures.

Works
Design and execution

NUTS code UKH23

The notice involves the establishment of a framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 12 000 000 and 24 000 000 GBP

Hertfordshire County Council works closely with other authorities. From time to time, other authorities may join in and/or procure works and/or services under the Framework Agreement for the Provision of Maintenance to Bridges and Structures. The Framework Agreement for the Provision of Maintenance to Bridges and Structures will deliver inter alia:
— Bridge asset management strategic maintenance intervention schemes;
— Bridge design, assessment and inspection;
— Bridge strengthening schemes;
— Bridge refurbishment and rehabilitation schemes;
— Bridge upgrade schemes;
— Other local highway structures maintenance activities.
It is anticipated that all schemes carried out as part of the Framework Agreement for the Provision of Maintenance to Bridges and Structures will be carried out on existing Highway. As such the Contractor will be required to return the highway to usable condition before works are complete. The Contractor will therefore need the capability to carry out general highways civil engineering works such as carriageway and foot-way surfacing, road markings renewal and kerbing as and when necessary.
This procurement process is a restricted process. If you wish to be considered, you must complete and submit a completed PQQ by the Closing Date and time. Submissions cannot be uploaded after the closing date/time.
To be considered as a Bidder, you must complete and submit a PQQ by the deadline of 12:00 on the 4.7.2016.
Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
Please allow sufficient time to make your return as late returns will not be permitted by the system.
Tenderers should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed and attested under the common seal of the Council. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.

45221110, 45221112, 45221115, 45221113, 45221000, 45230000, 45221111, 50230000, 45110000, 71322300, 45220000, 45221119

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no

Variants will be accepted: no

The estimated total value of the Framework Agreement is between 12 000 000 GBP and 24 000 000 GBP and is for the core period inclusive of the approximate value for extensions. For the avoidance of doubt, the estimated annual value of the Framework Agreement will be approximately between 3 000 000 GBP-6 000 000 GBP.
The Framework Agreement will be awarded for a core period of three (3) years, with the option to extend this up to one (1) further year. Please note that the requirements of the Framework Agreement will be subject to available financial resources, supplier performance and flexibility to meet changing demands. In addition, there will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other Contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.

Starting 1.12.2016. Completion 30.11.2020

Please refer to the tender documentation.

Please refer to the tender documentation.

Please refer to the tender documentation.

The performance of the contract is subject to particular conditions: no

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation.

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation.
Minimum level(s) of standards possibly required: Please refer to the tender documentation.

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the tender documentation.
Minimum level(s) of standards possibly required:
Please refer to the tender documentation.

Restricted

Envisaged minimum number 5: and maximum number 9

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

HCC1608656

no

Payable documents: no

4.7.2016 – 12:00

16.8.2016

English.

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

Please Note: Hertfordshire County Council has worked closely with its Districts and Partners to create a joint procurement portal called Supply Hertfordshire. This portal provides an eTendering system which is run by In-Tend.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.

Restricted Procedure:
This procurement process is a 2 stage process and you will only be invited to tender if you have been successful at the Pre-Qualification Questionnaire (PQQ) stage. If you wish to be considered you must complete and submit a completed PQQ by the closing date and time Submissions cannot be uploaded after the closing date/time.
Any clarifications regarding this opportunity must be raised through Correspondence area in the eTendering system.

If you are experiencing problems In-Tend offer a help section which includes a dedicated UK Support Desk which can be contacted via email support@in-tend.com or telephone. +44 (0)114 407 0065 for any website / technical questions. Monday to Friday, 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all companies tendering for this Framework Agreement at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Framework Agreement.

See VI.4.2)

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court has the options to award damages and/or to shorten or order the contract ineffective.

1.6.2016