Framework for Oak Processionary Moth Control Services

Framework for Oak Processionary Moth Control Services

This will include (but not is not limited to) chemical spraying and manual nest removal.

United Kingdom-Bristol: Services incidental to forestry

2015/S 222-404741

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission England
620 Bristol Business Park, Coldharbour Lane
For the attention of: Katie Blain
BS16 1EJ Bristol
UNITED KINGDOM
E-mail: katie.blain@forestry.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: forestry

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for Oak Processionary Moth Control Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Services incidental to forestry. Tree maintenance services. We will be awarding a framework agreement for Oak Processionary Moth (OPM) control services. This will include (but not is not limited to) chemical spraying and manual nest removal. We intend to appoint up to a maximum of 3 suppliers per lot. Work will be awarded according to the specific needs of each site and work distribution may be influenced by factors such as volume of work, contractor capacity and contractor performance. There are no guarantees that upon completion of the framework agreement work will have been distributed evenly amongst all ranked contractors. The majority of the work required will be at sites across London and the South-East including land owned by the London Boroughs, Royal Parks and private land holdings such as golf courses/parkland as well as trees in streets and gardens. However, we reserve the right to request services at any location in England where an OPM or similar insect pest problem arises. The contract will be divided into 2 lots depending on the type of service (insecticide spraying/manual nest removal).

II.1.6)Common procurement vocabulary (CPV)

77230000, 77211500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Insecticide Spraying

1)Short description

Whole tree preventative spraying services will be the primary type of OPM control required from the contractors.
Contractors could be asked to spray using any chemical approved for OPM control. Currently the following 3 chemicals are approved:
—Bacillus thuringiensis (BT);
—Diflubenzuron;
—Deltamethrin.
The expectation is that BT and Diflubenzuron will be used; in exceptional circumstances the application of Deltamethrin will be required.
Contractors must demonstrate that they have the relevant experience, competence and training to use each of the above chemicals that they propose to deploy (please specify chemicals in your method statement). Experience of whole tree spraying is also mandatory; evidence of this will be requested in Part E of this application.
Specific site insecticide/chemical requirements will be provided to Contractors when work is awarded. Please note that should the approved chemicals for OPM control change during the framework, contractors will be expected to respond to these changes.
The contractor will be responsible for the purchase, safe storage and application of all chemicals required. The contractor will also be responsible for seeking licencing/permissions from water authorities to gain necessary supplies of water for treatment of each site. In exceptional circumstances the Forestry Commission/landowner will work with the contractor to secure access to appropriate water supplies. After completion of work at each site, contractors will be responsible for the safe disposal of all insecticides/chemicals, empty containers and any other waste resulting from the work.
Pollution control measures to contain spillage of insecticides must be available on-site. Contractors are responsible for ensuring that chemicals do not enter water courses and that they comply with manufacturer’s instructions for use.
It is a requirement of this framework agreement that the chemical records for each site sprayed are supplied when submitting invoices for work.

2)Common procurement vocabulary (CPV)

77230000

3)Quantity or scope

Whole tree preventative spraying services will be the primary type of OPM control required from the contractors. The scope of this will be defined in individual call off contracts and is difficult to forecast given the nature of tree pests.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Removal of nests and/or caterpillars

1)Short description

Some work required may involve the manual removal of nests and caterpillars by suitably trained and equipped operators, usually using vacuum equipment. OPM material is considered as a hazardous waste material and must be treated accordingly. The contractor will also be responsible for the safe disposal/incineration of nests at a mutually agreed location, with nests transported in bags/closed container (s).

2)Common procurement vocabulary (CPV)

77230000, 77211500

3)Quantity or scope

To be defined in individual call off contracts.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OPM002/2016

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.1.2016 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.1.2016 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.1.2016 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: — Andrew Hoppit — Moderator;
— Katie Blain — Technical Representative;
— Gill Brown — Independent Representative.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://forestrycommission.delta-esourcing.com/tenders/UK-UK-Bristol:-Services-incidental-to-forestry./EDC44682DE

To respond to this opportunity, please click here:

https://forestrycommission.delta-esourcing.com/respond/EDC44682DE

GO Reference: GO-20151112-PRO-7315622.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Forestry Commission — For the attention of the Head of Procurement
231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.11.2015

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