Framework for Planned and Reactive Maintenance and Minor Construction Works

Framework for Planned and Reactive Maintenance and Minor Construction Works

Maximum number of participants to the framework agreement envisaged: 36.

UK-Derby: building construction work

2012/S 151-252538

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Mr Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: surinder.kahlon@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.Derby.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

Further information can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Mr Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: surinder.kahlon@derby.gov.uk
Internet address: http://www.Derby.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Mr Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://www.sourcederbyshire.co.uk

Tenders or requests to participate must be sent to: Derby City Council
Norman House, Friary Street
For the attention of: Mr Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://in-tendhost.co.uk/derbyshirepartnership/

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework for Planned and Reactive Maintenance and Minor Construction Works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: City of Derby.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 36
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 6 300 000 GBP
Frequency and value of the contracts to be awarded: Total estimated cost for all 9 number of Lots over a maximum 4 year contract period.

II.1.5)Short description of the contract or purchase(s)
The Framework agreement covers the day-to-day maintenance, minor refurbishment, and plant and equipment servicing work to some 700 properties of various kinds including System Built Buildings (but excluding Council Housing) together with occasional maintenance of Street Furniture.
The Framework agreement will be in the form of the following 9 (nine) Lots:
1. roofing;
2. mechanical;
3. flooring;
4. metalwork;
5. painting and decorating;
6. glazing;
7. lifts;
8. kitchen maintenance;
9. playground equipment.
II.1.6)Common procurement vocabulary (CPV)

45210000, 45211350, 45212000, 45350000, 42416130, 45441000, 45440000, 45262670

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Framework agreement covers the day-to-day maintenance, minor refurbishment, and plant and equipment servicing work to some 700 properties of various kinds including System Built Buildings (but excluding Council Housing) together with occasional maintenance of Street Furniture.
The property portfolio includes: Nursery, Primary, Secondary and Special Schools, Children’s and Adult Residential Homes and Secure Accommodation, Leisure Buildings, Libraries, Museums, Administrative Offices, Markets, Crematorium and Cemeteries, Public Conveniences and Car Parks. A number of the properties are Listed Buildings under the Town and Country Planning Act 1990, located within Conservation Areas or of Special Historic or Architectural interest.
The category of work ranges from emergency work to routine reactive high volume low costs and non urgent work which could include minor improvements.
The Framework agreement will be in the form of the following 9 (nine) Lots:
1. roofing;
2. mechanical;
3. flooring;
4. metalwork;
5. painting and decorating;
6. glazing;
7. lifts;
8. kitchens;
9. playground equipment.
Estimated value excluding VAT: 6 300 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Roofing

1)Short description
Includes the repair of both flat and pitched roofs and may involve the routine maintenance of ‘Green roofs’. Additionally a small amount of reroofing may be required.
2)Common procurement vocabulary (CPV)

45211340

3)Quantity or scope
The property portfolio includes: Nursery, Primary, Secondary and Special Schools, Children’s and Adult Residential Homes and Secure Accommodation, Leisure Buildings, Libraries, Museums, Administrative Offices, Markets, Crematorium and Cemeteries, Public Conveniences and Car Parks. A number of the properties are Listed Buildings under the Town and Country Planning Act 1990, located within Conservation Areas.
The value of each order will usually range between 0-and 1 000 GBP with the occasional individual project reaching a value of 20 000 GBP.
Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
Lot No: 2 Lot title: Mechanical
1)Short description
The works will typically consist of mechanical engineering items. This will include servicing items, associated works in carrying out internal/external alterations and refurbishments on Derby City Council owned properties. Emergency cover is also required from the Organisation who offers the best solution.
Organisations bidding for this Lot will need to demonstrate their capability of meeting emergency response service for Derby City Council.
2)Common procurement vocabulary (CPV)

71333000

3)Quantity or scope
The majority of properties will include schools, residential homes, libraries, youth & community buildings and general offices. Works are likely to include servicing and repairs of heating, domestic hot water and gas installations, also air conditioning and mechanical ventilation systems. The value of each order will usually range between 0 and 1 000 GBP with the occasional individual project reaching a value of 20 000 GBP.
Estimated value excluding VAT: 4 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
Lot No: 6 Lot title: Glazing
1)Short description
Typically glazing includes the removal of broken glass and subsequent re-glazing. Additionally safety filming of existing glass may be requested.
2)Common procurement vocabulary (CPV)

45441000

3)Quantity or scope
The property portfolio includes: Nursery, Primary, Secondary and Special Schools, Children’s and Adult Residential Homes and Secure Accommodation, Leisure Buildings, Libraries, Museums, Administrative Offices, Markets, Crematorium and Cemeteries, Public Conveniences and Car Parks. A number of the properties are Listed Buildings under the Town and Country Planning Act 1990, located within Conservation Areas.
The value of each order will usually range between 0 and 1 000 GBP with the occasional individual project reaching a value of 20 000 GBP.
Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
Lot No: 7 Lot title: Lifts
1)Short description
The work involves the servicing and repair of lifts. This includes public access lift some goods lifts as well as some platform lifts.
2)Common procurement vocabulary (CPV)

42416100

3)Quantity or scope
The property portfolio includes: Nursery, Primary, Secondary and Special Schools, Children’s and Adult Residential Homes and Secure Accommodation, Leisure Buildings, Libraries, Museums, Administrative Offices, Markets, Crematorium and Cemeteries, Public Conveniences and Car Parks. A number of the properties are Listed Buildings under the Town and Country Planning Act 1990, located within Conservation Areas. All organisations are required to provide emergency response in accordance with section L timeline.
The value of each order will usually range between 0 and 1 000 GBP with the occasional individual project reaching a value of 20 000 GBP.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
Lot No: 8 Lot title: Kitchen Maintenance
1)Short description
Kitchen Maintenance.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
Kitchen Maintenance will include the service and maintenance of fans, canopies filters and ductwork. Additionally it may also include electrical testing of catering equipment it may also include the repairs on refrigeration and or industrial mixers. Furthermore maintenance of gas equipment, serveries and deep fat fryers may be required. The majority of properties requiring this are Schools, Homes for older people, community centres and Children’s homes.
The value of each order will usually range between 0 and 1 000 GBP with the occasional individual project reaching a value of 20 000 GBP.
Estimated value excluding VAT: 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
Lot No: 9 Lot title: Playground Equipment
1)Short description
Typically this will involve the servicing and testing of equipment in schools to BS EN 1892 and BS EN913:2008. Some remedial work will be offered to the organisations where appropriate. The value of each order will usually range between 0 and 1 000 GBP.
2)Common procurement vocabulary (CPV)

50410000

3)Quantity or scope
Typically this will involve the servicing and testing of equipment in schools to BS EN 1892 and BS EN913:2008. Some remedial work will be offered to the organisations where appropriate. The value of each order will usually range between 0 and 1 000 GBP.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
Lot No: 4 Lot title: Metalwork
1)Short description
Typically the work involves repairs to existing metal structures as well as the fabrication metalwork components to be incorporated by others. Occasionally the work will involve installation of structural components.
2)Common procurement vocabulary (CPV)

45262670

3)Quantity or scope
The property portfolio includes: Nursery, Primary, Secondary and Special Schools, Children’s and Adult Residential Homes and Secure Accommodation, Leisure Buildings, Libraries, Museums, Administrative Offices, Markets, Crematorium and Cemeteries, Public Conveniences and Car Parks. A number of the properties are Listed Buildings under the Town and Country Planning Act 1990, located within Conservation Areas.
The value of each order will usually range between 0 and 1 000 GBP with the occasional individual project reaching a value of 20 000 GBP.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
Lot No: 5 Lot title: Painting & Decorating
1)Short description
The work will involve minor painting and decorating to isolated areas. Complete painting and decorating of rooms and circulation areas may be requested as part of the framework.
2)Common procurement vocabulary (CPV)

45442100

3)Quantity or scope
The property portfolio includes: Nursery, Primary, Secondary and Special Schools, Children’s and Adult Residential Homes and Secure Accommodation, Leisure Buildings, Libraries, Museums, Administrative Offices, Markets, Crematorium and Cemeteries, Public Conveniences and Car Parks. A number of the properties are Listed Buildings under the Town and Country Planning Act 1990, located within Conservation Areas.
The value of each order will usually range between 0 and 1 000 GBP with the occasional individual project reaching a value of 20 000 GBP.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
Lot No: 3 Lot title: Flooring
1)Short description
Includes minor and major repairs to both wooden and other floor types. Occasional new or re-flooring may be required.
2)Common procurement vocabulary (CPV)

44112210, 45432114

3)Quantity or scope
The property portfolio includes: Nursery, Primary, Secondary and Special Schools, Children’s and Adult Residential Homes and Secure Accommodation, Leisure Buildings, Libraries, Museums, Administrative Offices, Markets, Crematorium and Cemeteries, Public Conveniences and Car Parks. A number of the properties are Listed Buildings under the Town and Country Planning Act 1990, located within Conservation Areas.
The value of each order will usually range between 0-and 1 000 GBP with the occasional individual project reaching a value of 20 000 GBP.
Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
It is envisaged 4 (four) organisations will be appointed.
The framework will run for a period of two years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As instructed within the Pre-qualification document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As instructed within the Pre-Qualification Questionnaire document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As instructed within the Pre-Qualification Questionnaire document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As instructed within the Pre-Qualification Questionnaire document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 36
Objective criteria for choosing the limited number of candidates: Criteria as set out in the PQQ document.
It is envisaged 4 (four) organisations will be appointed for each of the Lots.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TD0385
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.9.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
10.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
29.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
This tender will be carried out through an electronic procurement process.
Any operator wanting to express an interest will need to visit: www.sourcederbyshire.co.uk to obtain the tendering documents.

(MT Ref:91412).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.8.2012

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