Framework for Responsive Maintenance of Travellers Sites

Framework for Responsive Maintenance of Travellers Sites

The prime aim of this Contract is to maintain and enhance the facilities of the traveller sites.

United Kingdom-Kingston upon Thames: Repair and maintenance services

2015/S 115-208673

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
For the attention of: Andrew Clarke
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Address of the buyer profile: http://www.surreycc.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

For details of the Contracting Authorities and for Information on how to express an interest, please see Section VI.3) Additional Information

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC APC Framework for Responsive Maintenance of Travellers Sites.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: County of Surrey.

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 200 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority (Surrey County Council) has initiated an open tender procedure in order to procure a Framework Agreement for the Provision of Responsive and Planned Maintenance of Travellers Caravan Sites in accordance with European Community legislative requirements as implemented by the Public Contracts Regulations 2015.
The type of work is to carry out maintenance works under the control of the Employer’s Service Manager. Tasks will be responsive in nature with an option to extend it to some planned maintenance works if needed.
The prime aim of this Contract is to maintain and enhance the facilities of the traveller sites. Contractors appointed will work in collaboration with the Service Managers to ensure that
— Buildings remain in operational condition.
— Plant and equipment are serviced and maintained to ensure efficiency and reliability.
The appointed Contractors will provide the following services:
— Electrical Maintenance — Responsive, servicing, minor works and occasionally planned programme works.
— Mechanical Maintenance — Responsive, servicing, minor works and occasionally planned programme works.
— Building Fabric — Responsive, minor works and occasionally planned programme works.
— Out of Hours response for responsive works.
The Framework will be operational from the end of 2015 for 4 years.
Anticipated Call-off Contract Term for Surrey County Authority is expected to be 3 years.
Total Value for the term of the Framework is estimated to be 1 200 000-2 000 000 GBP.

II.1.6)Common procurement vocabulary (CPV)

50000000, 45100000, 45111213, 45111200, 45111291, 45113000, 50700000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework will be operational from the end of 2015 for 4 years.
Anticipated Call-off Contract Term for Surrey County Authority is expected to be 3 years.
Total Value for the term of the Framework is estimated to be 1 200 000-2 000 000 GBP.
Estimated value excluding VAT:
Range: between 1 200 000 and 2 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 16.11.2015. Completion 15.11.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further detail on the relevant aspects of the financing and payment approach will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, Surrey County Council may require the consortium to form a separate legal entity before entering into the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required: Any such requirements will be included in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required:
Any such requirements will be included in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 001492

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The framework is on a call-off basis for use throughout the Councils administrative area of the South East of England as defined as:
Surrey County Council and the districts and boroughs as named below:
Elmbridge, Epsom and Ewell, Guildford, Mole Valley, Reigate and Banstead, Runnymede, Spelthorne. Surrey Heath, Tandridge, Waverley, Woking,
East Sussex County Council together with its districts and boroughs as named below:
Eastbourne. Hastings, Lewes, Rother, Wealden, including Brighton and Hove.
This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

http://www.sesharedservices.org.uk/esourcing

The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal clarifications and submit your bid electronically.
In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.6.2015

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