Framework for Specialist Supported Living Services Derbyshire
Derbyshire Adult Care is inviting tenders from organisations experienced in the provision of Specialist Supported Living Services for adults.
United Kingdom-Matlock: Health and social work services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Derbyshire County Council
Adult care Department, County Hall
Contact point(s): firstname.lastname@example.org
For the attention of: Jim Ashmore
DE4 3AG Matlock
Telephone: +44 1629531062
Fax: +44 1629772213
General address of the contracting authority: www.derbyshire.gov.uk
Address of the buyer profile: www.sourcederbyshire.co.uk
Electronic access to information: www.eastmidstenders.org
Electronic submission of tenders and requests to participate: www.eastmidstenders.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
NUTS code UKF1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 11 309 765 GBP
II.1.5)Short description of the contract or purchase(s)
Providers will offer specialist support for people of 18 years of age and over who live in their own home and who have the following disabilities:
— Learning disability,
— Mental health disability,
— Physical disability and/or sensory impairment and/or acquired brain injury.
The new framework will replace the existing Framework for Supported living Services for people with a Learning Disability, which expires on 31.3.2016.
Bidders will have to complete a Commercial Questionnaire, submit details of prices and complete some quality questions and mission statements. Bidders will be selected on the basis of experience, capability, quality and cost. The Framework will operate for a term of 2 years, commencing from 1.4.2016 with options to extend for 2 further periods of 2 years following the initial term.
From 1.4.2016, new supported living services will be provided through the new framework agreement. Existing services will not be affected, unless service reprovision becomes necessary.
To support the tender process, an Information Day will be held on the date below between 10:00 and 12:00, 1.10.2015.
The above Information Day will be held at the Arkwright Centre, Arkwright Town, near Chesterfield, S44 5BS. 1 hour will be about tendering basics (from 10:00) and 1 hour about the how the Framework will operate (from 11:00).
All organisations who are considering submitting a tender are invited to attend the session detailed above. The meeting will involve officers of Derbyshire County Council Adult Care and will cover the following topics:
i) Background and objectives to the tender project,
ii) Explanation of how the proposed new framework agreement will work,
iii) Brief ‘Walk Through’ of the procurement process and the tender documentation, looking in particular at,
iv) How to complete and submit your tender,
vi) Evaluation of bids,
vii) Your questions.
Following the session, we will compile a list of all the questions asked and circulate our official answers to all organisations who have expressed an interest in bidding together with a copy of the slides which will be presented during the meeting.
This Day is purely optional. Information will be sent out afterwards. Accommodation is limited so if you wish to attend, please contact Jim Ashmore email@example.com
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Fixed term 2 years with options to extend on 2 occasions for a further 2 years each to follow on from the fixed term.
The expected annual spend by the Council is approximately 5 654 882 GBP per annum and 11 309 765 GBP over the maximum life of the contract.
Estimated value excluding VAT: 11 309 765 GBP.
This is an indicative figure based on current expenditure on the existing supported living framework for people with a learning disability. Spot purchasing has been estimated based on the weekly purchase orders costs for w/e 6.9.2015 and multiplied by 52 (weeks) to give an approximate annualised figure. There is no obligation for the Council to purchase any Services from the Framework provider(s) during or after the fixed term.
II.2.2)Information about options
Description of these options: The Authority may extend the contract by a maximum of 2 12-month periods.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in tender documentation.
As detailed in tender documentation.
Minimum level(s) of standards possibly required:
As detailed in tender documentation.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 26.10.2015 – 11:15
County Hall, Matlock.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Council appointed for the process.
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: November 2019.
VI.2)Information about European Union funds
VI.5)Date of dispatch of this notice: