Framework for Specialist Supported Living Services Derbyshire

Framework for Specialist Supported Living Services Derbyshire

Derbyshire Adult Care is inviting tenders from organisations experienced in the provision of Specialist Supported Living Services for adults.

United Kingdom-Matlock: Health and social work services

2015/S 186-337274

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
Adult care Department, County Hall
Contact point(s): jim.ashmore@derbyshire.gov.uk
For the attention of: Jim Ashmore
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 1629531062
E-mail: jim.ashmore@derbyshire.gov.uk
Fax: +44 1629772213

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SSD 15 11 Framework for Specialist Supported Living Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 11 309 765 GBP

II.1.5)Short description of the contract or purchase(s)

Derbyshire Adult Care is inviting tenders from organisations experienced in the provision of Specialist Supported Living Services for adults.
Providers will offer specialist support for people of 18 years of age and over who live in their own home and who have the following disabilities:
— Learning disability,
— Autism,
— Mental health disability,
— Physical disability and/or sensory impairment and/or acquired brain injury.
The new framework will replace the existing Framework for Supported living Services for people with a Learning Disability, which expires on 31.3.2016.
Bidders will have to complete a Commercial Questionnaire, submit details of prices and complete some quality questions and mission statements. Bidders will be selected on the basis of experience, capability, quality and cost. The Framework will operate for a term of 2 years, commencing from 1.4.2016 with options to extend for 2 further periods of 2 years following the initial term.
From 1.4.2016, new supported living services will be provided through the new framework agreement. Existing services will not be affected, unless service reprovision becomes necessary.
To support the tender process, an Information Day will be held on the date below between 10:00 and 12:00, 1.10.2015.
The above Information Day will be held at the Arkwright Centre, Arkwright Town, near Chesterfield, S44 5BS. 1 hour will be about tendering basics (from 10:00) and 1 hour about the how the Framework will operate (from 11:00).
All organisations who are considering submitting a tender are invited to attend the session detailed above. The meeting will involve officers of Derbyshire County Council Adult Care and will cover the following topics:
i) Background and objectives to the tender project,
ii) Explanation of how the proposed new framework agreement will work,
iii) Brief ‘Walk Through’ of the procurement process and the tender documentation, looking in particular at,
iv) How to complete and submit your tender,
v) Pricing,
vi) Evaluation of bids,
vii) Your questions.
Following the session, we will compile a list of all the questions asked and circulate our official answers to all organisations who have expressed an interest in bidding together with a copy of the slides which will be presented during the meeting.

This Day is purely optional. Information will be sent out afterwards. Accommodation is limited so if you wish to attend, please contact Jim Ashmore atjim.ashmore@derbyshire.gov.uk

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract requires provision of specialist supported living services to Adults in Derbyshire (excluding Derby City).
Fixed term 2 years with options to extend on 2 occasions for a further 2 years each to follow on from the fixed term.
The expected annual spend by the Council is approximately 5 654 882 GBP per annum and 11 309 765 GBP over the maximum life of the contract.
Estimated value excluding VAT: 11 309 765 GBP.
This is an indicative figure based on current expenditure on the existing supported living framework for people with a learning disability. Spot purchasing has been estimated based on the weekly purchase orders costs for w/e 6.9.2015 and multiplied by 52 (weeks) to give an approximate annualised figure. There is no obligation for the Council to purchase any Services from the Framework provider(s) during or after the fixed term.

II.2.2)Information about options

Options: yes
Description of these options: The Authority may extend the contract by a maximum of 2 12-month periods.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and several liability will be required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in tender documentation.
Minimum level(s) of standards possibly required: As detailed in tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender documentation.
Minimum level(s) of standards possibly required:
As detailed in tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SSD 15 11

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2015 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.10.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 26.10.2015 – 11:15

Place:

County Hall, Matlock.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Council appointed for the process.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: November 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.9.2015

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