Framework for Supply of Food and General Provisions

Framework for Supply of Food and General Provisions

4 Lots. Framework for the Provision and Distribution of Food and General Provisions.

United Kingdom-Newcastle upon Tyne: Animal products, meat and meat products

2015/S 109-197855

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Aaron Rush
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613916
E-mail: aaron.rush@nepo.org

Internet address(es):

General address of the contracting authority: http://www.nepoportal.org

Address of the buyer profile: http://www.nepoportal.org

Electronic access to information: http://www.nepoportal.org

Electronic submission of tenders and requests to participate: http://www.nepoportal.org

Further information can be obtained from: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Aaron Rush
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613916
E-mail: aaron.rush@nepo.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Aaron Rush
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613916
E-mail: aaron.rush@nepo.org

Tenders or requests to participate must be sent to: North East Procurement Organisation
The Guildhall, Quayside
For the attention of: Mr Aaron Rush
NE1 3AF Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912613916
E-mail: aaron.rush@nepo.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Darlington Borough Council
Town Hall, Feethams
DL1 5QT Darlington
UNITED KINGDOM

Durham County Council
County Hall
DH1 5UL Durham
UNITED KINGDOM

Gateshead Metropolitan Borough Council
Civic Centre, Regent Terrace
NE8 1HH Gateshead
UNITED KINGDOM

Hartlepool Borough Council
Civic Centre
TS24 8AY Victoria Road
UNITED KINGDOM

Middlesbrough Council
Civic Centre, Albert Road,
TS1 9FX Middlesbrough
UNITED KINGDOM

Newcastle City Council
Civic Centre, Barras Bridge
NE1 7RS Newcastle upon Tyne
UNITED KINGDOM

Northumberland County Council
County Hall, Northumberland
NE61 2EF Morpeth
UNITED KINGDOM

North Tyneside Council
Quadrant, The Silverlink North, Cobalt Business Park
NE27 0BY Newcastle upon Tyne
UNITED KINGDOM

Redcar and Cleveland Borough Council
Redcar and Cleveland House, Kirkleatham Street
TS10 1RT Redcar
UNITED KINGDOM

South Tyneside Council
South Tyneside Council Town Hall and Civic Offices, Westoe Road
NE33 2RL South Shields
UNITED KINGDOM

Stockton-on-Tees Borough Council
Municipal Buildings, Church Road
TS18 1LD Stockton-on-Tees
UNITED KINGDOM

Sunderland City Council
Civic Centre Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Provision and Distribution of Food and General Provisions.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 16 400 000 and 48 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This is a Framework Contract for the Provision and Distribution of Food and General Provisions to NEPO Member Authorities and potentially Associate Members or public bodies within the UK. This Framework Contract is envisaged to operate with a core list of products with all other items offered at a discounted price. The tender is separated in to 4 lots which are:
— Lot 1 — General Provisions and Alcohol;
— Lot 2 — Frozen Food;
— Lot 3 — Meat, Sausage and Poultry;
— Lot 4 — Fruit and Vegetables, Bread and Eggs.
Tenderers are invited to submit bids for 1 or more Lots.

II.1.6)Common procurement vocabulary (CPV)

15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15800000, 15900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This is a Framework Contract for the Provision and Distribution of Food and General Provisions to NEPO Member Authorities and potentially Associate Members or public bodies with the UK. This Framework Contract is envisaged to operate with a core list of products with all other items offered at a discounted price. The tender is separated in to 4 lots which are:
— Lot 1 — General Provisions and Alcohol;
— Lot 2 — Frozen Food;
— Lot 3 — Meat, Sausage and Poultry;
— Lot 4 — Fruit and Vegetables, Bread and Eggs.
Tenderers are invited to submit bids for 1 or more Lots. Tenderers may offer further discounts for the award of more than one lot. It is envisaged that the Framework will be awarded to a maximum of 3 suppliers per Lot. This will be ranked based on the outcome of the Award Questionnaire evaluation and pricing evaluation with the highest ranked being the bidder with the highest score.
Estimated value excluding VAT:
Range: between 16 400 000 and 48 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 10
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 — General Provisions and Alcohol

1)Short description

Supply and Distribution of General Provisions and Alcohol Contractors are invited to submit bids for 1 or more Lots. Contractors may offer further discounts for the award of more than 1 lot.

2)Common procurement vocabulary (CPV)

15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15800000, 15900000

3)Quantity or scope

Lot 1 — General Provisions and Alcohol has an estimated annual value of 2 515 824 GBP per annum based on current usage. This may fluctuate based on involvement from NEPO Member Authorities and Associate Members.
Estimated value excluding VAT:
Range: between 1 700 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Lot 2 — Frozen Food

1)Short description

Supply and Distribution of Frozen Food. Contractors are invited to submit bids for 1 or more Lots. Contractors may offer further discounts for the award of more than 1 lot.

2)Common procurement vocabulary (CPV)

15800000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15900000

3)Quantity or scope

Lot 2 — Frozen Food has an estimated annual value of 2 225 226 GBP per annum based on current usage. This may fluctuate based on involvement from NEPO Member Authorities and Associate Members.
Estimated value excluding VAT:
Range: between 1 700 000 and 3 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Lot 3 — Meat, Sausage and Poultry — 1 275 364 GBP

1)Short description

Supply and Distribution of Meat, Sausage and Poultry. Contractors are invited to submit bids for 1 or more Lots. Contractors may offer further discounts for the award of more than 1 lot.

2)Common procurement vocabulary (CPV)

15100000, 15200000, 15800000, 15300000, 15400000, 15500000, 15600000, 15900000

3)Quantity or scope

Lot 3 — Meat, Sausage and Poultry has an estimated annual value of 1 275 364 GBP per annum based on current usage. This may fluctuate based on involvement from NEPO Member Authorities and Associate Members.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Lot 4 — Fruit and Vegetables, Bread and Eggs — 2 057 115 GBP

1)Short description

Supply and Distribution of Fruit and Vegetables, Bread and Eggs. Contractors are invited to submit bids for 1 or more Lots. Contractors may offer further discounts for the award of more than 1 lot.

2)Common procurement vocabulary (CPV)

15300000, 15500000, 15800000, 15900000, 15100000, 15200000, 15400000, 15600000

3)Quantity or scope

Lot 4 — Fruit and Vegetables, Bread and Eggs has an estimated annual value of 2 057 115 GBP per annum based on current usage. This may fluctuate based on involvement from NEPO Member Authorities and Associate Members.
Estimated value excluding VAT:
Range: between 1 700 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As specified within the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As specified within the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified within the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified within the tender documents.
Minimum level(s) of standards possibly required: As specified within the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified within the tender documents.
Minimum level(s) of standards possibly required:
As specified within the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9Q5J-7M20VN

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.7.2015 – 14:00
Place: Gateshead Civic Centre
Regent Street
NE8 1HH Gateshead
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representative of Gatesheads Legal department.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

IV.3.2) Previous publication(s) concerning the same contract:
yes.
Prior information notice:

Notice number in the OJEU: 2020/S 15-048136 of 10.4.2015.

The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform

Any queries regarding the procurement process or tender documents must be raised no less than 4 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal helpdesk at +44 1912613940 or info@nepoportal.org there are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.

This Framework is initially for use by Local Authorities served by NEPO (see website www.nepoportal.org), being a Central Purchasing Body as defined by the EU Combined Procurement Directive 2004/18/EC, the Framework Agreement may also be open for use by the following classifications of user throughout all administrative regions of the UK: Local Authority Councils; Educational Establishments (including Academies); Police, Fire and Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; Central Government. Full details of the classification of end user establishments and geographical areas is available on:https://www.qtegov.com/systems/nepocms.nsf/vLiveDocs/906F8B279072390280257C2E004161C0?OpenDocument Establishments within the noted classifications may join NEPO as associate members, a list of current associate members is available on:https://www.qtegov.com/systems/nepocms.nsf/vLiveDocs/DB0F9730FA802DF480257D6B004C27D0?OpenDocument NEPO may make this framework available to all current and new associate members.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North East Procurement Organisation
Guildhall, Quayside
NE1 3AF Newcastle
UNITED KINGDOM
E-mail: aaron.rush@nepo.org
Telephone: +44 1912613916

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.6.2015

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