Framework for Supply of Groceries and Frozen Food

Framework for Supply of Groceries and Frozen Food

Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods.

United Kingdom-Hengoed: Food, beverages, tobacco and related products

2016/S 029-046171

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UNITED KINGDOM
Telephone: +44 1443863161
E-mail: JamesRM1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16Internet address(es):Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

I.1)Name and addresses

Grwp Gwalia Cyf
Ty Gwalia, 7-13 The Kingsway
Swansea
SA1 5JN
UNITED KINGDOM
Contact person: Thomas Cadwallader
Telephone: +44 1792460609
E-mail: procurementhelpdesk@gwalia.com
NUTS code: UKLInternet address(es):Main address: www.gwalia.wales

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods.

Reference number: CCBC/1401/16/RJ

II.1.2)Main CPV code

15000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods to participating establishments within Caerphilly CBC and Gwalia Housing Service. This tender will be administered by Caerphilly County Borough Council and will be set up as a framework agreement.

Note: To register your interest in this notice and obtain any additional information, please visit the Sell2Wales web site at:http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=40459

II.1.5)Estimated total value

Value excluding VAT: 1 900 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Caerphilly Education and Civic Sites

Lot No: 1

II.2.2)Additional CPV code(s)

15000000
15890000
15893100
15894000
15250000
15800000
15220000
15221000
15229000
15251000
15311000
15311100
15311200
15331100
15331170
15896000
15100000
15110000
15119000
15500000
15550000

II.2.3)Place of performance

NUTS code: UKL16

II.2.4)Description of the procurement:

Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods to participating Schools and Civic establishments within Caerphilly CBC that fall under the control of Caerphilly Catering Services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Cost criterion – Name: Cost / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 100 121.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2016
End: 30/04/2019
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right, subject to satisfactory service provision and member satisfaction, to extend the contract for a period of up to 1 year until 30.4.2020 with the participating Members.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Caerphilly Social Services and Other Sites

Lot No: 2

II.2.2)Additional CPV code(s)

15000000
15890000
15893100
15894000
15250000
15800000
15220000
15221000
15229000
15251000
15311000
15311100
15311200
15331100
15331170
15896000
15100000
15110000
15119000
15500000
15550000

II.2.3)Place of performance

NUTS code: UKL16

II.2.4)Description of the procurement:

Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods to participating Social Services and other establishments within Caerphilly CBC that fall outside the control of its internal catering services department.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Cost criterion – Name: Cost / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 328 425.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2016
End: 30/04/2019
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right, subject to satisfactory service provision and member satisfaction, to extend the contract for a period of up to 1 year until 30.4.2020 with the participating Members.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Gwalia Housing Association

Lot No: 3

II.2.2)Additional CPV code(s)

15000000
15890000
15893100
15894000
15250000
15800000
15220000
15221000
15229000
15251000
15311000
15311100
15311200
15331100
15331170
15896000
15100000
15110000
15119000
15500000
15550000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Caerphilly County Borough Council invites tenders to set up a Framework Agreement for the Supply and Distribution of Groceries, Provisions and Frozen Foods to participating establishments within Gwalia Housing Service.

This tender will be administered by Caerphilly County Borough Council on behalf of Gwalia Housing and will be set up as a framework agreement.

The list of participating bodies above includes their successors in the exercise of their statutory functions, including (but not limited to) any new body created by the merger or re-organisation of any of them.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Cost criterion – Name: Cost / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 380 692.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2016
End: 30/04/2019
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right, subject to satisfactory service provision and member satisfaction, to extend the contract for a period of up to 1 year until 30.4.2020 with the participating Members.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/03/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/03/2016
Local time: 13:30
Place:

Ty Penallta, Tredomen Business Park, Ystrad Mynach, Hengoed, CF82 7PG.

Information about authorised persons and opening procedure:

As per Caerphilly County Borough Council Standing Orders for Contracts.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Further notices will be published in advance of the contract expiry date. (This will be dependant on the contract extension period being taken up).

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the ‘Sign Up’ button.

3. Enter your details such as organisation name, details and primary contact details.

4. Please make a note of the Organisation ID and login name, then click Register.

5. You may then receive an email from the system asking you to Click here to Activate Your Account. This takes you to Enter Organisation Details or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen, please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the ‘Opportunities’ area, where you can search for this Opportunity. Click on the ‘Show Me Arrow’ of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the ‘Show Me Arrow’ of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the ‘Decline’ button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Plaza System as stated above and then completing the online e-tender submission.

(WA Ref:40459).

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Tenderers are required to submit a Community Benefits Plan with their completed Method Statement, however this section will not be scored as part of the evaluation. See Continuous Improvement Statement for further details.

Targeted Recruitment and Training opportunities.

Outline how you will maximise opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this contract, directly and indirectly through your supply chain.

Maximise Supply Chain opportunities for SMEs, Third Sector Organisations and Supported Businesses.

Outline how you will review your supply chain and consider opportunities for SMEs, third sector organisations and supported businesses to bid for supply chain opportunities arising from this work (this should include advertising sub-contracting opportunities on Sell2Wales and using the Welsh Assembly Government’s Supplier Development Service to identify appropriate sub-contractors).

VI.4)Procedures for review

VI.4.1)Review body

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UNITED KINGDOM
Telephone: +44 1443863161
Fax: +44 1443863167Internet address:www.caerphilly.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/02/2016

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