Framework for the Supply and Installation of Floorcoverings

Framework for the Supply and Installation of Floorcoverings

The Council of the Borough of Kirklees and Kirklees Neighbourhood Housing wish to procure a framework for the Supply and Installation of Floorcoverings.

United Kingdom-Huddersfield: Floor coverings

2016/S 218-396517

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Kirklees
c/o Kirklees Neighbourhood Housing, St Andrews Road
Huddersfield
HD1 6RZ
United Kingdom
Contact person: Barry Goodwin, Project Manager — Partnering, Business Development — Business Support
Telephone: +44 1484221000
E-mail: barry.goodwin@knh.org.uk
NUTS code: UKE43

Internet address(es):Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

KMCKNH-034 Framework for the Supply and Installation of Floorcoverings.

Reference number: KMCKNH-034

II.1.2)Main CPV code

44112200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Council of the Borough of Kirklees (the ‘contracting authority’) and Kirklees Neighbourhood Housing (‘KNH’) wish to procure a framework for the Supply and Installation of Floorcoverings.

The Service will predominantly involve the replacement of flooring in social domestic housing. This will include: Carpet, underlay, gripper and associated products, vinyl, linoleum and sheet floorcovering including fitting for KNH, contracting authority’s Housing Solutions Department and from time to time other departments within the contracting authority.

II.1.5)Estimated total value

Value excluding VAT: 320 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

39530000
39531310
39531400
45432111
39531000
44112200
39531100
39531200
39531300
39534000
44112230
45430000
45432000
45432100
45432110
45432130

II.2.3)Place of performance

NUTS code: UKE43
Main site or place of performance:

Kirklees.

II.2.4)Description of the procurement:

The contracting authority and KNH wish to procure a framework for the Supply and Installation of Floorcoverings. It is anticipated that the service will be delivered to KNH, contracting authority’s Housing Solutions Department and from time to time other departments within the contracting authority.

It is anticipated that the Framework Agreement will commence on 2 January 2017 and will expire on 1 January 2019 with provision for two (2) one (1) year extensions.

The Services required are set out within the Tender Documents and cover the carpet, underlay, gripper and associated products, vinyl, linoleum, stair carpet and sheet floorcovering including installation KNH, contracting authority’s Housing Solutions Department and from time to time other departments within the contracting authority.

This requirement arises due to:

— Decants (temporary moves) whilst the contracting authority and KNH undertake major repair works to housing stock.

— Permanent moves from housing stock, often where tenants are downsizing their homes and a tenant wishes the contracting authority and KNH to pay for the supply replacement carpets (i.e. the Homefit Scheme). Economic operators to these customers will be required to submit quotes to tenants at least at Framework rates.

— The fitting of vinyl floorcovering to kitchens and bathrooms to housing stock due to repair and renovation works.

— Void works.

— New installations.

— Discretionary decisions.

— Office moves and changes of office layout.

— The renewal of existing floorcoverings at KNH and contracting authority premises.

— Renewal of carpets and vinyl floorcoverings at nineteen sheltered accommodation blocks and two (2) community centres.

The services required will include but will not be restricted to:

— Supply of a range of floorcoverings at agreed rates.

— Carrying out of surveys and inspections.

— The supply of sample books to enable design choices.

— Remedial works to finished floor prior to floorcovering being fitted.

— Where the required remedial works to finished floors is beyond the scope of the installation teams, to then authorised representative for the contracting authority.

— Supply and fitting of underlay where required.

— Supply and installation of door plates, capping, nosing and grippers.

— The removal or moving of furniture and goods prior to fitting both out of the areas to be worked on and to return furniture and goods once work in completed.

— Removal and clearance of all existing waste floorcoverings, waste materials, the existing floorcoverings and packaging materials to a designated recycling centre or licensed tip in a sustainable manner.

Goods and Services for the contracting authority and KNH will be responded to according to individual need as indicated by the ordering officer and detailed in the purchase order dependent on circumstances.

The contracting authority’s Housing Solutions Service Department lets and maintains approximately one hundred and ten (110) houses and flats in Huddersfield, ninety-two (92) in Dewsbury and twenty eight (28) in Batley. The service supplies properties with sheet vinyl floor covering to all rooms, except stairs and landings which are carpeted.

Goods and Services specifically for the contracting authority’s Housing Solutions Department will require a maximum lead time from order to installation of seventy-two (72) hours. This is due the nature of the service that the Housing Solutions Department delivers which is required to be more responsive than planned.

economic operators to the framework must have the capacity to deliver to or to exceed this standard.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 320 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will initially run for a period of twenty-four (24) months with the successful economic operators, with the provision to extend the framework agreement by up to a maximum two (2) twelve (1) month extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with: (i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the Council; and (ii) Regulations 57 to 60 of the Public Contracts 2015 (SI 2015/102), which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any Tenderer whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire (‘SQ’) within the Service Providers’ Submission Document, which is available to download at: https:// www.yortender.co.uk/procontract/supplier.nsfor is available at the address set out in Sections I.1) and I.3) of this Notice above.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Finance –

See Section 4 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Economic operators must submit either a copy of the audited accounts for the most recent two (2) years if requested. If it cannot, then it must provide either:

a) a statement of the turnover, Profit and Loss Account/Income Statement, Balance Sheet/Statement of Financial Position and Statement of Cash Flow for the most recent year of trading for this organisation;

b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or

c) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding/parent company), and if so must provide confirmation of:

a) the name of the organisation;

b) the relationship to the economic operator completing the SQ; the organisation’s company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere(e.g. from a bank)

Insurance –

See Section 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the commencement date of the framework agreement, the levels of insurance cover indicated below:

a) Employer’s (Compulsory) Liability Insurance GBP 10 000 000 (in relation to any one claim or series of claims);&

b) Public/ Products Liability Insurance GBP 10 000 000 (in relation to any one claim or series of claims).

Minimum level(s) of standards possibly required:

Finance –

See Section 4 of the Selection Questionnaire (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Economic operators will Pass or Fail on the basis of being financially viable for this Framework .The rationale applied will be the economic operators being able to demonstrate a minimum yearly turnover which is at least twice (x2) the estimated annual value of the framework, which in this case equates to a yearly turnover equal to or greater than one hundred and sixty thousand Pounds Sterling (GBP 160 000). In addition, economic operators will also be able to demonstrate positive net worth over the previous two years.

Failure by an economic operator to supply either a copy of the audited accounts for the most recent two (2) years or any one of the document listed in (a) — (c) in Section 4.1 of the SQ may also result in exclusion.

Further any answers which leads the contracting authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the contract) that it would be inappropriate to select the economic operator on this occasion may result in exclusion.

Insurance –

See 8.1 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Failure to indicate ‘Yes’ to any of the required insurances stated in Section 8.1 will result in exclusion.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Information and formalities necessary for evaluating if requirements are met:

Economic operators are asked to provide examples of relevant experience in accordance with the requirements set out within Section 6 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Minimum level(s) of standards possibly required:

See Section 6 of the SQ (available to download at: https://www.yortender.co.uk/procontract/supplier.nsf).

Pass — The Candidate has provided EITHER:

a) at least one example of a previous contract that meets the minimum requirements set out in Section 6, and demonstrates to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the framework;

OR

b) a satisfactory reason as to why the economic operator is unable to provide any examples of previous contracts that are relevant to the contracting authority’s requirements under the framework, and that meets the minimum requirements set out in Section 6.3 of the SQ.

HOWEVER, economic operators are asked to note that:

c) If economic operators need to use more than one example to demonstrate that they possess the relevant general technical expertise and professional experience, they may do so up to a maximum of three (3) examples.

d) The contracting authority reserves the right to confirm the accuracy of any information provided in response to Section 6 of the SQ with any named customer contact(s). Any replies from any named customer contact(s) which lead the contracting authority, acting reasonably, to doubt any significant representations made in the Candidate’s responses to Section 6 may result in exclusion.

Fail — The economic operator:

a) has failed to provide any examples of any previous contracts in response to Section 6 of the SQ;

AND

b) has failed to provide a satisfactory reason as to why they were unable to provide any examples;

OR

c) the examples given in response to Section 6 of the SQ do not demonstrate to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to been trusted with the framework.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/12/2016
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 14/12/2016
Local time: 13:00
Place:

The Council of the Borough of Kirklees, Civic Centre III, Market Street, Huddersfield HD1 2EY.

Information about authorised persons and opening procedure:

At least one (1) representative from Finance Management, Risk Performance and IT and one (1) Corporate Procurement Officer will open and record the electronic (and where applicable, written) quotations received by the appointed time at the same time.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this framework agreement may be suitable for economic operators that are small or medium enterprises (‘SMEs’). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the framework agreement will be awarded to the most economically advantageous tenders on the basis of lowest price.

The procurement documentation can be found at:

https://www.YORtender.co.uk/procontract/supplier.nsf

VI.4)Procedures for review

VI.4.1)Review body

N/A
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum ten (10) calendar day standstill period at the point that information on the conclusion of the framework agreement is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the framework agreement to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the framework agreement has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the framework agreement has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the framework agreement has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the framework agreement to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/11/2016

 

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