Framework for the Hire of Events Site Toilets and Showers – Cardiff Council

Framework for the Hire of Events Site Toilets and Showers – Cardiff Council

Cardiff Council are tendering to put in place a Framework for the hire of Event Site Toilets and Showers.

United Kingdom-Cardiff: Event services

2014/S 237-417498

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Lucy Williams
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873588

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Electronic access to information: https://etenderwales.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://etenderwales.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873588
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873588
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Tenders or requests to participate must be sent to: Cardiff Council
County Hall, Atlantic Wharf
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873588
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Hire of Events Site Toilets and Showers.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Cardiff.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Cardiff Council are tendering to put in place a Framework for the hire of Event Site Toilets and Showers. The framework will service events throughout Cardiff City Centre, Cardiff Bay and the surrounding area. Events will range in scale from musical acts on a bandstand, to large scale, multi-site events such as the Cardiff Harbour Festival/ Extreme Sailing, Cardiff Festival, Cardiff Country Fair, Calennig/New Years Celebrations and The International Food and Drink Festival. The City of Cardiff Council will be looking to put a framework in place for up to 4 years.

This procurement will be undertaken via the Open Process and fully advertised and compliant with OJEU guidelines. It is also envisaged that this procurement will be undertaken via the Bravo Solutions portal: https://etenderwales.bravosolution.co.uk Therefore early registration on Bravo Solutions would be recommended.

Events Toilets and Showers supplied in a framework for 2 years with the option of an additional two 12 month extensions. There are 2 Lots suppliers can bid for one or more Lots. The Lots within the tender will include:
Lot 1 — Hire of Toilets and Showers — Standard Quality;
Lot 2 — Hire of Toilets and Showers — Luxury Quality.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=19728

II.1.6)Common procurement vocabulary (CPV)

79952000, 92622000, 79952100, 92000000, 24955000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 145 200 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Toilets and Showers — Standard Quality

1)Short description

Supply, delivery and removal of event site toilets and showers to Cardiff Council for planned and ad-hoc events throughout the framework.

2)Common procurement vocabulary (CPV)

24955000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Toilets and Showers — Luxury Quality

1)Short description

Supply, delivery and removal of Toilets and Showers to Cardiff Council for planned and ad-hoc events throughout the framework.

2)Common procurement vocabulary (CPV)

24955000

3)Quantity or scope

1.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(4) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(7) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(8) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(9) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(10) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(11) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project _29067
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Instructions to Suppliers.
Suppliers Instructions for Expressing Interest in this Tender —
1. Register your company on the eTenderWales Portal (this is only required once).

— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

— Click the ‘Click here to register’ link;
— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username you chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender.
2a Express an Interest in the PQQ.
— Login to the portal with the username/password;
— Click the ‘Open Access PQQs’ link;
— Click on the relevant PQQ to access the content;
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;
— This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only);
— Click on the PQQ code, you can now access the PQQ;
— Click on the PQQ code, you can now access the Stage 1: Mandatory Section by clicking the ‘Qualification Envelope’ in the ‘Response Envelope’ box.
2b Express an Interest in the ITT.
— Click the ‘Open Access ITT’s’ link;
— Click on the relevant ITT to access the content;
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;
— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);
— Click on the ITT code, you can now access the ITT;
— Click on the ITT code, you can now access Stage 2: the ‘Technical Envelope’ and the ‘Commercial Envelope’ in the ‘Response Envelope’ box.
3. Responding to the tender.
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
— Note the deadline for completion, then, follow the on-screen instructions and the instructions in the PQQ and ITT to complete the Response Envelope Requirements;
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available and information within the PQQ and ITT).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon — Fri (8 am — 6 pm) on:

— email: help@bravosolution.co.uk

— Phone: +44 800 368 4850 / Fax: +44 20 7080 0480.
(WA Ref:19728).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.12.2014

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