Framework for Interior Design Consultancy Services

Framework for Interior Design Consultancy Services

The University’s property portfolio extends to some 500 000 m² (gross) floor area across a total of 213 buildings. Interior design commissions could relate to any of those buildings. 

United Kingdom-Birmingham: Architectural and related services

2014/S 161-289228

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
uk
Procurement Division, Aston Webb ‘B’ Block, Edgbaston
Contact point(s): http://in-tendhost.co.uk/universityofbirmingham
For the attention of: Matt Home
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214143648
E-mail: m.home@bham.ac.uk
Fax: +44 1214143499

Internet address(es):

General address of the contracting authority: http://www.birmingham.ac.uk/index.aspx

Address of the buyer profile: http://in-tendhost.co.uk/universityofbirmingham

Electronic access to information: http://in-tendhost.co.uk/universityofbirmingham

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/universityofbirmingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Provision of Interior Design Consultancy Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The University’s property portfolio extends to some 500 000 m² (gross) floor area across a total of 213 buildings. Interior design commissions could relate to any of those buildings. The range of building functions covered across the estate includes the following
Utilities & Civil Engineering – sub-stations, car parks, subway work and services infrastructure.
Administrative & Commercial – offices, banking provision, bars and catering outlets and shops.
Health & Welfare – medical teaching and research, an occupational therapy facility and children’s day nurseries.
Recreational – A sports centre & pavilions, licensed premises & a concert hall.
Educational, Scientific & Information – reception areas, social areas, lecture theatres, computer buildings, laboratories, engineering workshops and libraries.
Residential & Conference – student residences, tied properties, hotel bedrooms, bars, restaurants and conference facilities.
Typically, the type of work carried out on the estate applies to all of the aforementioned building functions and has included refurbishment and replacement schemes, larger planned maintenance projects, major service renewal, statutory compliance work and new build construction. Very often, where works are undertaken on listed buildings or on those buildings within the Edgbaston Conservation Area, sympathetic conservation consideration is a prerequisite.

II.1.6)Common procurement vocabulary (CPV)

71200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provide Interior Design Consultancy Services to the University’s property portfolio which extends to some 500 000 m² (gross) floor area across a total of 213 buildings.
Interior design commissions could relate to any of those buildings.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance Bond/Parent Company Guarantee.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment of Invoices will be 30 days from Date of Invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited Company, joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire and Instruction to Tenderers.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire and Instruction to Tenderers.
Minimum level(s) of standards possibly required: 1. Insurances (Appraisal Questionnaire Section B)
The Consultant must be in a position to have available for the Project and provide evidence (at least in the form of a Letter from your/their Insurer that you/they are willing and able to provide if successful) of the following minimum levels of insurance indemnity cover
Professional/Indemnity Insurance in the sum of 2 million pounds (2 000 000) GBP for any 1 occurrence or series of occurrences.
Public Liability Insurance in the sum of 2 million pounds (2 000 000) GBP for any 1 occurrence or series of occurrences arising at the Services.
The Consultant will be deemed, by means of responding to the Questionnaires Part 1 & 2, to have provided an understanding to maintain insurance indemnity cover to at least the minimum levels set out above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire and Instruction to Tenderers.
Minimum level(s) of standards possibly required:
2. Equal Opportunities and Race Relations (Appraisal Questionnaire Section C)
The Consultant (as defined above) must be able to confirm that:
It is a policy to the organisation as an employer to comply with its statutory obligations under the:
Race Relations Act
Sex Discrimination Act
Disability Discrimination Act
3. Freedom of Information Act (Appraisal Questionnaire Section D)
Tenderers will be required to provide an understanding in respect of confidentiality and commitment to co-operate and provide all assistance requested and required by the University in order that the University is able to comply with and fulfil its statutory obligations under the Freedom of Information Act 2000.
4. Bribery Act 2010 (Appraisal Questionnaire Section D)
Tenderers will be required confirm that they will observe and comply with their statutory obligations under the Bribery Act 2010
5. Contractors Health and Safety Scheme Accreditation (Appraisal Questionnaire Section F)

It is University policy that Professional Construction consultants and Contractors operating on the University Site shall be registered with or accredited by CHAS or SSIP Forum Membership as Designer (the Contractors Health and Safety Scheme – www.chas.gov.uk).

Tenderers must provide evidence of:
CHAS Compliance and/or Accreditation;
equivalent Accreditation approved by CHAS (you will be required to provide confirmation from CHAS that any alternative scheme is equivalent to the CHAS Accreditation.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FRAM0162/14

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.9.2014 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.9.2014 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All documentation is to be submitted electronically only, all Documentation is available upon registration at http://in-tendhost.co.uk/universityofbirmingham

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.8.2014

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