Framework for Legal Services at University of Essex

Framework for Legal Services at University of Essex

A Framework in 10 (ten) distinct Lots to be awarded to a maximum of 5 (five) service providers in each category, for call off, mini competition, or preferential use by the consortium members.

UK-Colchester: legal services

2012/S 147-245948

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Essex
Central Procurement Unit, Estate Management Section, Wivenhoe Park
Contact point(s): Procurement Manager
For the attention of: Liz Anderson
CO4 3SQ Colchester
UNITED KINGDOM
Telephone: +44 1206874217
E-mail: procure@essex.ac.uk

Internet address(es):

General address of the contracting authority: www.essex.ac.uk

Address of the buyer profile: www.essex.ac.uk/purchasing

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

University Campus Suffolk, and ‘EEPC’ Essex Educational Purchasing Consortium (South Essex College, Colchester Institute, Chelmsford College)
c/o University of Essex, Wivenhoe Park
CO4 3SQ Colchester
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework for Legal Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 21: Legal services
NUTS code UKH3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Legal services. A Framework in 10 (ten) distinct Lots to be awarded to a maximum of 5 (five) service providers in each category, for call off, mini competition, or preferential use by the consortium members. This Framework shall not limit the consortium users to utilising the Framework in instances where alternative sources are beneficial to members.
II.1.6)Common procurement vocabulary (CPV)

79100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
A Framework in 10 (ten) distinct Lots to be awarded to a maximum of 5 (five) service providers in each category, for call off, mini competition.
Lots will comprise:
— Commercial Property and Planning Law (including but not limited to: leases, licences, acquisitions, disposals and litigation),
— Employment & Immigration Law,
— Commercial Litigation (including Debt Collection & International Commercial Terms (INCO)),
— Construction Law,
— Commercial & Corporate Finance Law,
— Procurement Law (including EU Directives on Procurement),
— Contract Law,
— Intellectual Property,
— Major Development Projects (Private Funding Initiative (PFI) or Public Private Partnership (PPP). This Lot will include the proviso for Overseas developments including new campuses abroad,
— Education (Failure to Educate).
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Commercial Property and Planning Law (including but not limited to: leases, licences, acquisitions, disposals and litigation)

1)Short description
Provision of Legal Services in relation to Commercial Property and Planning Law as part of a Framework for Consortium purchasing.
2)Common procurement vocabulary (CPV)

79100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.1.2013. Completion 31.12.2016
5)Additional information about lots
9 (nine) additional lots shall apply, and these are as follows:
— Employment & Immigration Law,
— Commercial Litigation (including Debt Collection & INCO),
— Construction Law,
— Commercial & Corporate Finance Law,
— Procurement Law (including EU Directives on Procurement),
— Contract Law,
— Intellectual Property,
— Major Development Projects (Private Funding Initiative (PFI) or Public Private Partnership (PPP). This Lot will include the proviso for Overseas developments including new campuses abroad,
— Education (Failure to Educate).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
In accordance with the Contracting party’s payment terms (University of Essex for example is 30 days from receipt and authorisation of invoice).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Group and Several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Evaluation criteria as stated in the tender document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The University will undertake a third party independent Credit Check of each bidder.
Minimum level(s) of standards possibly required: A credit rating in excess of 50 % (rating out of 100).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Evaluation criteria and weightings as defined within the Pre Qualification Assessment Document.
Minimum level(s) of standards possibly required:
50 % in all areas
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Qualified Legal Practitioners.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 15
Objective criteria for choosing the limited number of candidates: Criteria as defined within the Pre Qualification document. It is envisaged that there will be 5 (five) service providers awarded in each Lot. Where service providers apply to bid for inclusion in multiple lots, it is foreseeable that the final number of awarded framework service providers could be as few as 5 if all Lots are covered by all bidders, or as many as 15 where bidders only apply for inclusion in individual lots only.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T413 Legal Services Framework
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
3.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
24.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012730-PRO-4117655.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the University before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1.If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the court may order the setting aside of the award decision or order the University to amend any document and may award damages. If the contract has been entered into, the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Essex
Central Procurement Unit (Estate Management Section), Wivenhoe Park
CO4 3SQ Colchester
UNITED KINGDOM
Telephone: +44 1206874217

VI.5)Date of dispatch of this notice:30.7.2012

Enjoyed this post? Share it!