Framework of Construction Advisors for Arts Council

Framework of Construction Advisors for Arts Council

To deliver construction advice to support Arts Council England’s assessment, decision making and monitoring of its capital investment.

United Kingdom-London: Construction consultancy services

2015/S 194-352188

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arts Council England
21 Bloomsbury Street
Contact point(s): Procurement team
WC1B 3HF London
UNITED KINGDOM
Telephone: +44 2072113779
E-mail: procurement@artscouncil.org.uk

Internet address(es):

General address of the contracting authority: http://www.artscouncil.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: grant awarding body

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework of Construction Advisors for Arts Council England’s capital investment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: England wide.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 050 000 and 1 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

Arts Council England, in the discharge of its duty to distribute public funding for the purpose of promoting the arts in England, intends to appoint to the Framework Agreement a minimum of 3 and maximum of 6 appropriately qualified service providers to work with its Investment team and to deliver construction advice to support Arts Council England’s assessment, decision making and monitoring of its capital investment. The scope of the Framework includes supporting the assessment and monitoring of our funded projects from detailed design stages through to completion to ensure that public funding is used only for grant funding purposes. Suitably qualified service providers appointed to a Framework Agreement will provide services to Arts Council England on a call off basis during the period of end of 1.4.2016 to 31.3.2019.
The initial term of the Framework is estimated to be 3 years.
It is not possible to predict the value of work that may be awarded under the Framework Agreement with certainty but it is expected to be no more than 350 000 GBP per year excluding VAT and including expenses.
Arts Council England reserves the right to extend the initial term and instruct the successful contractors appointed to the Framework to provide additional similar services for a further period of 12 months. The total maximum value of the spend under the Framework Agreement over a further year is estimated to be a further 350 000 GBP excluding VAT and including expenses. The fees and rates submitted by a bidder in its tender response for the initial three year period shall apply during the extended period if the Framework Agreement is extended.
Arts Council England makes no guarantees as to the quantity of services it may order during the Framework Agreement term. We will place orders for services under this Framework Agreement from the appointed service providers at its discretion as and when the need arises.

II.1.6)Common procurement vocabulary (CPV)

71530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The initial term of the Framework is estimated to be 3 years.
It is not possible to predict the value of work that may be awarded under the Framework Agreement with certainty but it is expected to be no more than 350 000 GBP per year excluding VAT and including expenses.
Arts Council England reserves the right to extend the initial term and instruct the successful contractors appointed to the Framework to provide additional similar services for a further period of 12 months. The total maximum value of the spend under the Framework Agreement over a further year is estimated to be a further 350 000 GBP excluding VAT and including expenses. The fees and rates submitted by a bidder in its tender response for the initial three year period shall apply during the extended period if the Framework Agreement is extended.
Arts Council England makes no guarantees as to the quantity of services it may order during the Framework Agreement term. We will place orders for services under this Framework Agreement from the appointed service providers at its discretion as and when the need arises.
Estimated value excluding VAT:
Range: between 1 050 000 and 1 400 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: As stated in the PQQ which can be downloaded via Delta E-Sourcing following the link ‘Framework of Construction Advisors for Arts Council England’s capital investment’ (Ref#:ART011-0054; access code is V3W29AXKVK) https://www.delta-esourcing.com/respond/V3W29AXKVK

Alternatively you can download the ITT from the Contracts Finder — https://www.gov.uk/contracts-finder

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ which can be downloaded via Delta E-Sourcing following the link ‘Framework of Construction Advisors for Arts Council England’s capital investment’ (Ref#:ART011-0054; access code is V3W29AXKVK) https://www.delta-esourcing.com/respond/V3W29AXKVK

Alternatively you can download the ITT from the Contracts Finder — https://www.gov.uk/contracts-finder

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ which can be downloaded via Delta E-Sourcing following the link ‘Framework of Construction Advisors for Arts Council England’s capital investment’ (Ref#:ART011-0054; access code is V3W29AXKVK) https://www.delta-esourcing.com/respond/V3W29AXKVK

Alternatively you can download the ITT from the Contracts Finder — https://www.gov.uk/contracts-finder

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As stated in the PQQ which can be downloaded via Delta E-Sourcing following the link ‘Framework of Construction Advisors for Arts Council England’s capital investment’ (Ref#:ART011-0054; access code is V3W29AXKVK) https://www.delta-esourcing.com/respond/V3W29AXKVK

Alternatively you can download the ITT from the Contracts Finder — https://www.gov.uk/contracts-finder

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ART011-0054

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

If interested please complete and return the PQQ in line with the following instructions:
You must complete and submit your response electronically into the secure document exchange by the due date of Friday 6.11.2015 at 10:00 hrs.
1. Complete your Prequalification questionnaire (PQQ).

2. Go to www.delta-esourcing.com and login using your username and password.

3. Click on the ‘Responses Manager’ tab and then click on the title ‘Framework of Construction Advisors for Arts Council England’s capital investment’ (access code:V3W29AXKVK) link: https://www.delta-esourcing.com/respond/V3W29AXKVK

4. Click on the ‘Deposit Tenders Responses’ tab.
5. Click on ‘Browse’ and select the file that contains your completed PQQ. Then click on ‘Submit’ to upload your completed PQQ.

If you are experiencing any problems submitting your document online, please contact the Delta helpdesk @ helpdesk@delta-esourcing.com or call +44 8452707050 for further assistance.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, The Royal Courts of
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2015 (SI 2015 No 102).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.10.2015

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