Framework of Financial Advisors for the Arts Council

Framework of Financial Advisors for the Arts Council

We will place orders for services under this Framework Agreement from the appointed service providers at its discretion as and when the need arises.

United Kingdom-London: Financial consultancy services

2015/S 186-337213

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arts Council England
21 Bloomsbury street
For the attention of: Procurement team
WC1B 3HF London
UNITED KINGDOM
Telephone: +44 2072113779
E-mail: procurement@artscouncil.org.uk

Internet address(es):

General address of the contracting authority: http://www.artscouncil.org.uk/

Electronic access to information: https://www.delta-esourcing.com/respond/UMS767H2KB

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/UMS767H2KB

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion
Other: grant awarding body

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework of financial advisors for arts/cultural organisations.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: England wide.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 208 333 and 625 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Arts Council England is now seeking to appoint suitably qualified service providers to a new framework Agreement to provide services to Arts Council on a call off basis during the period of 1.4.2016 to 31.3.2018
The Arts Council England wishes to set up a framework of suitable service providers (a minimum of 10 and maximum of 12 service providers) with expertise in a minimum of 2 of the following areas to support Arts Council’s assessment, monitoring and decision-making across its grant programmes:
— Financial analysis and business plan appraisal of arts/cultural organisations.
— Organisational change and development of arts/cultural organisations.
— Knowledge and experience of the various governance models and structures used in the arts/cultural sector in both large and small organisations.
Service Providers on the Framework would be expected to provide a written report on their findings.
It is not possible to predict the value of work that may be awarded under the Framework Agreement with certainty but it is expected to be in the range of 125 000 GBP and 250 000 GBP per annum including VAT and expenses and will be no more than 500 000 GBP (including VAT and expenses) over the 2 year term of the Framework Agreement. Arts Council England reserves the right to extend the Framework Agreement for up to a further year. The total maximum value of all spend under the Framework Agreement over a further year is estimated to be in the range of 125 000 GBP and 250 000 GBP including VAT and expenses. The fees and rates submitted by a bidder in its tender response for the initial 3 year period shall apply during the extended period if the Framework Agreement is extended.
Arts Council England makes no guarantees as to the quantity of services it may order during the Framework Agreement term. We will place orders for services under this Framework Agreement from the appointed service providers at its discretion as and when the need arises.

II.1.6)Common procurement vocabulary (CPV)

66171000, 79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is not possible for Arts Council England to predict the value of work that may be awarded under the Framework Agreement with certainty but it is expected to be in the range of 125 000 GBP and 250 000 GBP per annum including VAT and expenses and will be no more than 500 000 GBP (including VAT and expenses) over the 2 year term of the Framework Agreement. Arts Council England reserves the right to extend the Framework Agreement for up to a further year. The total maximum value of all spend under the Framework Agreement over a further year is estimated to be in the range of 125 000 GBP and 250 000 GBP including VAT and expenses. The fees and rates submitted by a bidder in its tender response for the initial 2 year period shall apply during the extended period if the Framework Agreement is extended.
Arts Council England makes no guarantees as to the quantity of services it may order during the Framework Agreement term. We will place orders for services under this Framework Agreement from the appointed service providers at its discretion as and when the need arises.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Services will be provided on the call off basis as requested by Arts Council England in accordance with the ordering procedure set out in the ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: As stated in the tender documents which can be downloaded via Delta E-Sourcing following the link ‘Framework of financial advisors for arts/cultural organisations’ (Ref#:ART011-0059; access code is UMS767H2KB) https://www.delta-esourcing.com/respond/UMS767H2KB

Alternatively you can download the ITT from the Contracts Finder — https://www.gov.uk/contracts-finder

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders must confirm that the circumstances set out in Regulation 57(1) or 57(8) of the Public Contracts Regulations 2015 do not apply. Bidders that do not confirm this will be excluded from the competition.
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
1) Bidders must provide evidence of 3 years’ experience of either undertaking similar (in scale, value and complexity) projects successfully and supporting references demonstrating this and/or working with/within organisations to develop and implement business models in the cultural sector.
2) Bidders must have a quality management system appropriate to the scale of their organisation in place.
3) Bidder must submit a complete tender that accords with every instruction and requirement set out in this ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ART011-0059

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.10.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To submit your tender response please follow the instructions set out in the ITT.
The ITT is available on the Contracts Finder — https://www.gov.uk/contracts-finder and on Delta Esourcing page — https://www.delta-esourcing.com/respond/UMS767H2KBReturn of Tender
You must complete and submit your tender response/proposal electronically into the secure document exchange by the due date of 30.10.2015 at 12:00.
To submit your response/proposal please follow the instructions below:
1. Complete your tender response/proposal.

2. Go to www.delta-esourcing.com and login using your username and password.

3. Click on the ‘Responses Manager’ tab and then click on the ‘Framework of financial advisors for arts/cultural organisations’ (Ref#:ART011-0059; access code is UMS767H2KB) https://www.delta-esourcing.com/respond/UMS767H2KB

4. Click on the ‘Deposit Tenders Responses’ tab.
5. Click on ‘Browse’ and select the file that contains your tender response/proposal. Then click on ‘Submit’ to upload your tender response/proposal.

If you are experiencing any problems submitting your document online, please contact the Delta helpdesk at helpdesk@delta-esourcing.com or call +44 8452707050 for further assistance.

Please allow at least 2 hours to upload your completed documents. We will only accept responses submitted via the secure electronic document exchange. We will not accept any responses submitted by any other method including email. Any tender delivered after the closing date and time for any reason may be discounted.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, The Royal Courts of
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers.
That notification will provide full information on the award decision.
Further information is set out in the Public Contracts Regulations 2015 (SI 2015 No 102).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.9.2015

Enjoyed this post? Share it!