Framework For The Provision Of Dance And Fitness Providers

Framework For The Provision Of Dance And Fitness Providers

Caerphilly County Borough Council are seeking to appoint primary, secondary and tertiary supplier(s) under a framework agreement for the provision of dance and fitness related services to Caerphilly sport and leisure services.

United Kingdom-Hengoed: Dance-instruction services

2014/S 142-255190

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Contact point(s): Procurement Services
For the attention of: Nicola Eades
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
E-mail: eadesn@caerphilly.gov.uk
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

Electronic access to information: www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: www.proactisplaza.com/supplierportal

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement For The Provision Of Dance And Fitness Providers.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Caerphilly.

NUTS code UKL16

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 42

Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

Caerphilly County Borough Council (CCBC) are seeking to appoint primary, secondary and tertiary supplier(s) under a framework agreement for the provision of dance and fitness related services to Caerphilly sport and leisure services.
This will include the provision of:
— Dance;
— Dance related fitness;
— Cover for existing, traditional exercise classes.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales web site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=12669.

II.1.6)Common procurement vocabulary (CPV)

9234200092342100923422009833600092620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 9 Lot title: Aqua Aerobics

1)Short description

Performance of aerobic exercise in shallow water. Done mostly vertically and without swimming typically in waist deep or deeper water, it is a type of resistance training.

2)Common procurement vocabulary (CPV)

98336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Aerobics

1)Short description

Vigorous aerobic exercise classes designed to increase cardiovascular efficiency accompanied to music.

2)Common procurement vocabulary (CPV)

98336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Boxercise

1)Short description

A form of exercise based on boxing training and using boxing equipment.

2)Common procurement vocabulary (CPV)

98336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Circuit Training

1)Short description

A form of body conditioning or resistance training using high-intensity aerobics. It targets strength building and muscular endurance.

2)Common procurement vocabulary (CPV)

98336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: Zumba or Zumba related activities

1)Short description

An aerobic fitness programme featuring movements inspired by various styles of Latin American dance and performed primarily to Latin American dance music.

2)Common procurement vocabulary (CPV)

92342000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Latino Fit, or appropriate equivalent

1)Short description

Latino Fit, or appropriate equivalent
Combines the dance moves of Salsa, Mambo, Merengue, Cha Cha Cha, Samba and many more into 1 class and doesn’t require partners.

2)Common procurement vocabulary (CPV)

92342000

3)Quantity or scope

18.0.1 The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Street

1)Short description

Vernacular dance referring to dance styles such as bebop, body popping etc. Street dance takes any form of popular music — from pop to hip hop — and choreographs routines to the beats.

2)Common procurement vocabulary (CPV)

92342000

3)Quantity or scope

18.0.1 The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Latin American and Ballroom

1)Short description

Denotes dances that originated in Latin America and to name a category of International style ballroom dances e.g. samba, rumba, waltz, cha cha cha, salsa, quick step.

2)Common procurement vocabulary (CPV)

92342100

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14 Lot title: Roller Disco Skating

1)Short description

An activity of skating on roller skates, which is accompanied to music.

2)Common procurement vocabulary (CPV)

9234220098336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: Hoop Blast, or appropriate equivalent

1)Short description

An aerobic exercise class using a weighted hoola hoop accompanied to music.

2)Common procurement vocabulary (CPV)

98336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Pilates

1)Short description

A system of exercises using special apparatus, designed to improve physical strength, flexibility, and posture, and enhance mental awareness.

2)Common procurement vocabulary (CPV)

98336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Yoga

1)Short description

Ascetic discipline, a part of which, including breath control, simple meditation, and the adoption of specific bodily postures, is widely practised for health and relaxation.

2)Common procurement vocabulary (CPV)

98336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Group/Indoor cycling

1)Short description

Form of exercise with classes focusing on endurance, strength, intervals, high intensity, and recovery and involves using a special stationary exercise bike with a weighted flywheel in a classroom setting. It is commonly called spinning.

2)Common procurement vocabulary (CPV)

98336000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Contemporary

1)Short description

Draws on both classical ballet and modern dance. Utilises both the strong and controlled legwork of ballet and modern dances stress on the torso, and also employs contact-release, floor work, fall and recovery, and improvisation characteristic of modern dance.

2)Common procurement vocabulary (CPV)

92342000

3)Quantity or scope

The framework will be for a period of 2 years with the option to extend for an additional period of up to 24 months on a 12 month by 12 month basis.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A professional qualification in dance (ideally at degree level) to be held by the company / organisation leader (e.g. IDTA, or appropriate equivalent).
All those delivering — Dance Leaders Qualification (or appropriate equivalent).
Delivering to adults — Level 2 or extension qualification to the Dance Leaders Qualification (or appropriate equivalent).
Willing to train as a Dance Leaders Sports Leaders UK Tutor.
Sports Leaders UK Award in Dance Leadership (available tutors).
Disability Inclusion Training Course (where applicable).
Relevant and Valid First Aid Award.
Dance Leaders 1 or 2.
First Aid:
— Safeguarding and protecting vulnerable adults,
— Disclosure and barring service enhanced disclosure.
In relation to the fitness related classes the Authority require the following as a minimum:
— NVQ Instructing Exercise and Fitness Level 2 or;
— Fitness Wales Fitness Certificate or;
— ORC Certificate Stage 2.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCBC/PS1277/14/NE

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2014/S 36-059515 of 20.2.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.9.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

8.9.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.9.2014 – 12:00

Place:

Caerphilly.

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system. Therefore, bidders are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the ‘Register Now’ button at the bottom of the window.
3. Enter your correct organisation name, details and primary contact details. The system will auto generate the organisation ID and user name for you.
4. Please make a note of the organisation ID and user name, then click ‘Register’.
5. You will then receive an email from the system asking you to ‘Click here to activate your account’. This takes you to enter organisation details.
6. Please enter the information requested, click ‘Next’ and follow the instructions ensuring that you enter all applicable details.
7. In the enter product classification screen please ensure that you select the product classification codes (CPV codes) that appear in the tender notice.
8. Accept the terms and conditions and then click ‘Next’. This takes you in to the welcome window.
9. In the ‘Welcome’ window please enter your organisation name, organisation ID and user name (user ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click ‘Done’ and you will enter the supplier home page.
11. From the home page, go to the ‘Opportunities’ area, then search for new opportunities. Click on the ‘ID’ of the relevant opportunity and then click to register your interest on the relevant button. Click the ‘Requests from Buyers’ command in the opportunities area. This will take you to the list of current opportunities available to you.
12. Click the project ID that relates to this notice, this will take you into the tender request.
13. Note the closing date for completion of the relevant project. Please review the ‘Items’ tab and the documents tab as there will be information relating to the project held here.
14. You can now either ‘Create a Response’ to, or ‘Decline’ this opportunity.
(WA Ref:12669)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.7.2014

Enjoyed this post? Share it!