Framework for Supply of Operational Temporary Agency Staff

Framework for Supply of Operational Temporary Agency Staff

The framework will be split into Lots which detail the job specification of the required staff and where they will be deployed.

United Kingdom-Andover: Supply services of commercial or industrial workers

2014/S 243-428327

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Test Valley Borough Council
Beech Hurst, Weyhill Road
For the attention of: David Owers
SP10 3AJ Andover
UNITED KINGDOM
Telephone: +44 1264368224
E-mail: dowers@testvalley.gov.uk
Fax: +44 1264368249

Internet address(es):

General address of the contracting authority: http://www.testvalley.gov.uk

Further information can be obtained from: Test Valley Borough Council
Beech Hurst, Weyhill Road
SP10 3AJ Andover
UNITED KINGDOM
Internet address: http://www.testvalley.gov.uk/business/doingbusiness/tenders

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Test Valley Borough Council
Beech Hurst, Weyhill Road, Andover, Hants
SP10 3AJ Andover
UNITED KINGDOM
Internet address: http://www.testvalley.gov.uk/business/doingbusiness/tenders

Tenders or requests to participate must be sent to: Test Valley Borough Council
Beech Hurst, Weyhill Road, Andover, Hants
For the attention of: private and confidential
SP10 3AJ Andover
UNITED KINGDOM
E-mail: pqq@testvalley.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the Provision of Operational Temporary Agency Staff.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Hampshire, UK.

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 550 000 and 650 000 GBP
Frequency and value of the contracts to be awarded: Regular call offs which are likely to be for day(s) and perhaps weeks, rather than prolonged periods.

II.1.5)Short description of the contract or purchase(s)

This tender is to create a multi supplier framework for temporary operational staff. Full details can be found within the documents which are available on the Council’s website — see Annex A.I or Annex A.II. The framework will be split into Lots which detail the job specification of the required staff and where they will be deployed. The Lots will be ranked and call offs will be awarded in rank order. Full details of this can also be found within the documents.
To publish this notice we are required to state an envisaged maximum number of framework participants in Section II: 1.4 — While we will not impose a maximum limit to the number of suppliers on the framework or on each Lot the likelihood of receiving an order from the framework will decrease for those further down the ranking.

II.1.6)Common procurement vocabulary (CPV)

79623000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of a range of agency workers to cover various operational roles within the services:
— Building Cleaner;
— General Operative;
— General Operative / Driver;
— HGV Driver — Street Cleaning;
— HGV Driver — Waste Collection.
The main requirements of the contract are:
— Provision of suitable agency workers to cover the specific role(s);
— The provision of agency workers within one hour of notice, typically early in the morning (7:00 onward);
— That agency workers are suitably trained/qualified and physically fit to deliver the role defined;
— That agency workers have the correct specified minimum uniform and PPE on arrival.
Full details are available in the documents.
Estimated value excluding VAT:
Range: between 550 000 and 650 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: — Lot 1 — Building Cleaner — Andover

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 5.5 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 30 250 and 35 750 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: — Lot 2 — General Operative — Andover

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 16.5 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 90 750 and 107 250 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: — Lot 3 — General Operative / Driver — Andover

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 11 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 60 500 and 71 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: — Lot 4 — HGV Driver — Street Cleaning — Andover

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 5.5 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 30 250 and 35 750 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: — Lot 5 — HGV Driver — Waste Collection — Andover

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 16.5 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 90 750 and 107 250 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: — Lot 6 — Building Cleaner — Romsey

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 4.5 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 24 750 and 29 250 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: — Lot 7 — General Operative — Romsey

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 13.5 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 74 250 and 87 750 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: — Lot 8 — General Operative / Driver — Romsey

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 9 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 49 500 and 58 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: — Lot 9 — HGV Driver — Street Cleaning — Romsey

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 4.5 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 24 750 and 29 250 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10Lot title: — Lot 10 — HGV Driver — Waste Collection — Romsey

1)Short description

Provision of temporary agency staff. The Lot title includes the relevant job specification and the location of the requirements. Full details are available in the documents.

2)Common procurement vocabulary (CPV)

79623000

3)Quantity or scope

The estimated value of this lot is 13.5 % of the total estimated framework value.
Estimated value excluding VAT:
Range: between 74 250 and 87 750 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.
Minimum level(s) of standards possibly required: As detailed in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documents.
Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 60
Objective criteria for choosing the limited number of candidates: Bidders which pass the pre qualification questionnaire (PQQ) will be invited to tender. Details of how the PQQ will be evaluated can be found within the documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.1.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 12/2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The estimated value of each Lot as a percentage of the total estimated framework value is:
— Lot 1 — Building Cleaner — Andover 5.5 %
— Lot 2 — General Operative — Andover 16.5 %
— Lot 3 — General Operative / Driver — Andover 11.0 %
— Lot 4 — HGV Driver — Street Cleaning — Andover 5.5 %
— Lot 5 — HGV Driver — Waste Collection — Andover 16.5 %
— Lot 6 — Building Cleaner — Romsey 4.5 %
— Lot 7 — General Operative — Romsey 13.5 %
— Lot 8 — General Operative / Driver — Romsey 9.0 %
— Lot 9 — HGV Driver – Street Cleaning — Romsey 4.5 %
— Lot 10 — HGV Driver – Waste Collection — Romsey 13.5 %.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.12.2014

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