Freight Consolidation and Delivery Service Provider London
The London Borough of Camden with its partners, the London Borough of Enfield and the London Borough of Islington are seeking expressions of interest from organisations to provide a freight hub and delivery service.
United Kingdom-London: Storage and warehousing services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
London Borough of Camden
5 Pancras Square
For the attention of: Neil Ward
N1C 4AG London
General address of the contracting authority: http://www.camden.gov.uk
Address of the buyer profile: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10219&B=LBCAMDEN
Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10219&B=LBCAMDEN
Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10219&B=LBCAMDEN
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
London Borough of Enfield
Civic Centre, Silver Street
EN1 3XA London
London Borough of Islington
222 Upper Street
N1 !XR London
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 20: Supporting and auxiliary transport services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
The freight hub and delivery service will consolidate goods from multiple external suppliers and complete the onward delivery to its partners and end users’ buildings, including a range of public and private sector organisations. The successful delivery partner will be willing to work with Camden and other Boroughs to create the new service and share the risks and benefits of doing so.
The establishment of a Framework Agreement will allow other interested parties to join the service over time, as fee-paying customers and benefit from consolidated freight deliveries. It is anticipated that the successful service delivery partner will provide the Borough partners with a financial incentive based on the volume of new fee-paying business introduced into the consolidation service. The other existing LB partners Islington and Enfield have committed at least until the end of 2015/16.
The freight hub and delivery service will be based at a physical location located near to central London that receives the goods that are delivered by the Councils’ and other customers suppliers. Once the goods are received from the suppliers the Consolidation Centre service provider repackages the range of goods received and prepares them for onward delivery to the Council and other customer’s sites in a planned and well managed delivery route.
The vision for freight consolidation service is as follows:
I. to establish a consolidation centre for the amalgamation of supplies to customers across a wide London geography based on measures of financial, environmental and customer-experience benefits;
II. to tackle urban congestion and freight deliveries in a new and innovative way that works for all stakeholders;
III. to attract other Borough Councils, private sector companies and institutions to partner or utilise the centre(s) in the future;
IV. to establish the freight consolidation service as self-financing or operating on a minimal cost basis through negotiated discounts with suppliers for adopting a single point delivery and will explore other opportunities to establish the concept on a commercial basis.
This innovative project is the first of its kind in the UK whereby a council seeks to take control and change the supply chain for its own goods for financial benefits as well as environmental and customer service benefits.
This tender is being conducted using the new Competitive Procedure with Negotiation as described in the 2015 procurement regulations. Interested firms should complete and submit a pre-qualification questionnaire, which is available on the website www.uk.eu-supply.com
Firms will be shortlisted to be invited to tender based on their PQQ responses. The invitation to tender will include the full specification and the Framework Agreement and Call-off terms and conditions, as well as the quality Method Statements and pricing template which firms must complete and return. (Full instructions are contained in the Invitation to Tender documents)
The Council is adopting a Competitive Procedure with Negotiation (CPWN) as described in the Public Contract Regulations 2015. The process and anticipated time-scales are described later in this section.
The CPWN is a new procedure that allows the Council the opportunity to advertise the service requirement receive initial tenders and then negotiate with suppliers following receipt of initial tenders with a view to improving the tenders that are received. Following the negotiation stage, final tenders will be invited from tenderers and these will be evaluated in accordance with the Criteria set out in the following section. At the conclusion of the process it is the Council’s intention to award a Framework Agreement to the most economically advantageous tenderer. The council reserves the right to down-select between initial and final tenders but also the council reserves right to take all bidders through.
The Council reserves the right to negotiate any aspect of the tenderers response including Pricing Template and/or Method Statements. The Council also reserves the right to change the format and/or structure of the tender documentation depending upon the outcome of the negotiation stage(s).
The tender instructions are designed to ensure that all Tenderers are given equal and fair consideration. It is important therefore that you provide all the information asked for in the format and order specified.
Tenderers should read the instructions to tender carefully before completing the tender documentation. Failure to comply with these requirements for completion and submission of the Tender Response may result in the rejection of the Tender. Tenderers are advised therefore to acquaint themselves fully with the extent and nature of the Council’s requirements as stated in the specification and elsewhere in the tender documentation. The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations’.
II.1.6)Common procurement vocabulary (CPV)
63120000, 63121000, 63121100, 64113000, 64120000, 64121000, 64121100, 64121200, 63122000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The framework is available for use nationally by any public sector body in the UK including:
The 32 London Borough Councils and the Corporation of London;
Local Authority Organisations as described by the DCLG;
GLA and affiliated bodies;
Central Government Establishments;
Police and Emergency Services;
NHS and HSC Bodies;
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to require Applicants to meet certain economic, social and environmental conditions which will be set out in the Invitation to Tender (ITT).
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
(2) all candidates will be required to have a minimum annual turnover of £360000 per annum.
Minimum level(s) of standards possibly required: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions Public Contracts Regulations 2015.
In order to be considered those expressing an interest must have a minimum annual turnover of £360000. These requirements are based on the low risk status set by the Contracting Authority for this contract.
The Contracting Authority will assess applicants financial risk status based on high, medium or low risk. The assessment will consider all of the information provided by applicants.
The Contracting Authority utilises financial assessment techniques in line with Cabinet Office ‘Supplier financial appraisal guidance’ document issued in 2001 and updated in April 2008.
To express an interest and receive more information about this contract you must register on our e-tendering system: https://uk.eu-supply.com/lbcamden.asp
Minimum level(s) of standards possibly required: Please refer to the PQQ.
Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of the Public Contract Regulations 2015. To express an interest and receive more information about this contract you must register on our e-tendering system: https://uk.eu-supply.com/lbcamden.asp
Minimum level(s) of standards possibly required:
Please refer to the PQQ.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Type of procedure: Competitive procedure with negotiation. The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.5)Date of dispatch of this notice: