Freight Consolidation and Delivery Service Provider London

Freight Consolidation and Delivery Service Provider London

The London Borough of Camden with its partners, the London Borough of Enfield and the London Borough of Islington are seeking expressions of interest from organisations to provide a freight hub and delivery service.

United Kingdom-London: Storage and warehousing services

2015/S 096-174178

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Camden
5 Pancras Square
For the attention of: Neil Ward
N1C 4AG London
UNITED KINGDOM
E-mail: neil.ward@camden.gov.uk

Internet address(es):

General address of the contracting authority: http://www.camden.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10219&B=LBCAMDEN

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10219&B=LBCAMDEN

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=10219&B=LBCAMDEN

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Enfield
Civic Centre, Silver Street
EN1 3XA London
UNITED KINGDOM

London Borough of Islington
222 Upper Street
N1 !XR London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Freight Consolidation and Delivery Service Provider.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Camden with its partners, the London Borough of Enfield and the London Borough of Islington are seeking expressions of interest from organisations to provide a freight hub and delivery service. Camden intends to establish a single-provider Framework Agreement for a period of up to 4 years (3 years + 1 extension).
The freight hub and delivery service will consolidate goods from multiple external suppliers and complete the onward delivery to its partners and end users’ buildings, including a range of public and private sector organisations. The successful delivery partner will be willing to work with Camden and other Boroughs to create the new service and share the risks and benefits of doing so.
The establishment of a Framework Agreement will allow other interested parties to join the service over time, as fee-paying customers and benefit from consolidated freight deliveries. It is anticipated that the successful service delivery partner will provide the Borough partners with a financial incentive based on the volume of new fee-paying business introduced into the consolidation service. The other existing LB partners Islington and Enfield have committed at least until the end of 2015/16.
The freight hub and delivery service will be based at a physical location located near to central London that receives the goods that are delivered by the Councils’ and other customers suppliers. Once the goods are received from the suppliers the Consolidation Centre service provider repackages the range of goods received and prepares them for onward delivery to the Council and other customer’s sites in a planned and well managed delivery route.
The vision for freight consolidation service is as follows:
I. to establish a consolidation centre for the amalgamation of supplies to customers across a wide London geography based on measures of financial, environmental and customer-experience benefits;
II. to tackle urban congestion and freight deliveries in a new and innovative way that works for all stakeholders;
III. to attract other Borough Councils, private sector companies and institutions to partner or utilise the centre(s) in the future;
IV. to establish the freight consolidation service as self-financing or operating on a minimal cost basis through negotiated discounts with suppliers for adopting a single point delivery and will explore other opportunities to establish the concept on a commercial basis.
This innovative project is the first of its kind in the UK whereby a council seeks to take control and change the supply chain for its own goods for financial benefits as well as environmental and customer service benefits.

This tender is being conducted using the new Competitive Procedure with Negotiation as described in the 2015 procurement regulations. Interested firms should complete and submit a pre-qualification questionnaire, which is available on the website www.uk.eu-supply.com

Firms will be shortlisted to be invited to tender based on their PQQ responses. The invitation to tender will include the full specification and the Framework Agreement and Call-off terms and conditions, as well as the quality Method Statements and pricing template which firms must complete and return. (Full instructions are contained in the Invitation to Tender documents)
The Council is adopting a Competitive Procedure with Negotiation (CPWN) as described in the Public Contract Regulations 2015. The process and anticipated time-scales are described later in this section.
The CPWN is a new procedure that allows the Council the opportunity to advertise the service requirement receive initial tenders and then negotiate with suppliers following receipt of initial tenders with a view to improving the tenders that are received. Following the negotiation stage, final tenders will be invited from tenderers and these will be evaluated in accordance with the Criteria set out in the following section. At the conclusion of the process it is the Council’s intention to award a Framework Agreement to the most economically advantageous tenderer. The council reserves the right to down-select between initial and final tenders but also the council reserves right to take all bidders through.
The Council reserves the right to negotiate any aspect of the tenderers response including Pricing Template and/or Method Statements. The Council also reserves the right to change the format and/or structure of the tender documentation depending upon the outcome of the negotiation stage(s).
The tender instructions are designed to ensure that all Tenderers are given equal and fair consideration. It is important therefore that you provide all the information asked for in the format and order specified.
Tenderers should read the instructions to tender carefully before completing the tender documentation. Failure to comply with these requirements for completion and submission of the Tender Response may result in the rejection of the Tender. Tenderers are advised therefore to acquaint themselves fully with the extent and nature of the Council’s requirements as stated in the specification and elsewhere in the tender documentation. The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations’.

II.1.6)Common procurement vocabulary (CPV)

63120000, 63121000, 63121100, 64113000, 64120000, 64121000, 64121100, 64121200, 63122000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The duration of the framework will be 3 years with one extension option of 1 year at the sole discretion of the authority.
The framework is available for use nationally by any public sector body in the UK including:
The 32 London Borough Councils and the Corporation of London;
Local Authority Organisations as described by the DCLG;
GLA and affiliated bodies;
Central Government Establishments;
Police and Emergency Services;
NHS and HSC Bodies;
Registered Charities.
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

the Contracting Authority will set out its requirements in the tender documents. A parent company guarantee or performance bond may be required. The contracting authorities reserves the right to require deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the standard terms of payment will be as detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Providers applying as a consortium or joint venture must provide full details of each member of the consortium and confirm that the grouping is a legal venture with joint and several liabilities. Each member will be jointly and severally responsible for the performance of the contract. In the case of a consortium bid a lead contractor will be required to represent the consortium.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to require Applicants to meet certain economic, social and environmental conditions which will be set out in the Invitation to Tender (ITT).
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) all candidates will be required to have or commit to obtaining the relevant professional risk indemnity insurance;
(2) all candidates will be required to have a minimum annual turnover of £360000 per annum.
Minimum level(s) of standards possibly required: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions Public Contracts Regulations 2015.
In order to be considered those expressing an interest must have a minimum annual turnover of £360000. These requirements are based on the low risk status set by the Contracting Authority for this contract.
The Contracting Authority will assess applicants financial risk status based on high, medium or low risk. The assessment will consider all of the information provided by applicants.
The Contracting Authority utilises financial assessment techniques in line with Cabinet Office ‘Supplier financial appraisal guidance’ document issued in 2001 and updated in April 2008.

To express an interest and receive more information about this contract you must register on our e-tendering system: https://uk.eu-supply.com/lbcamden.asp

Minimum level(s) of standards possibly required: Please refer to the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with the provisions of the Public Contract Regulations 2015. To express an interest and receive more information about this contract you must register on our e-tendering system: https://uk.eu-supply.com/lbcamden.asp

Minimum level(s) of standards possibly required:
Please refer to the PQQ.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: Type of procedure: Competitive procedure with negotiation. The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.5.2015

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