French Interpretation Services for Norfolk County Council

French Interpretation Services for Norfolk County Council

This is a bi-lingual programme operating in both English and French without preference.

United Kingdom-Norwich: Interpretation services

2015/S 057-100228

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norfolk County Council
County Hall, Martineau Lane
For the attention of: Andrew Fish
NR1 2DH Norwich

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Interpretation Services for France (Channel) — England Interreg VA Programme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Norfolk County Council wishes to enter into a contract for the provision of an interpretation service to provide simultaneous interpretation of programme meetings and events.
In July 2013 Norfolk County Council (NCC) made a successful bid to act as Managing Authority for the Interreg VA France (Channel) — England (FCE) programme. This EU programme funds a number of cross-border economic development projects covering a broad geographical area extending from Cornwall to Norfolk in the UK and from Finistère to Pas de Calais in France. The programme must therefore take into account both the common features and the differences that exist between the various regions of the programme area, and needs to be able to effectively operate in both English and French.
The Programme expects to fund in the region of 150 projects, and will support many partners who are interested in expanding their networks across the Channel. The programme offers an opportunity to be involved supporting the development of the programme, and we hope that it would offer suppliers an exciting opportunity to develop their networks and knowledge of potential customers within the programme area.
This is a bi-lingual programme operating in both English and French without preference. The day to day management of the programme will be carried out by the Joint Technical Secretariat, who will be the main point of contact for managing this contract.
The staff of the JTS are fluent in both languages and will manage day to day communication on both sides of the channel. The purpose of this contract is to provide the interpretation for the governance meetings and public conferences, which are all held in both English and French, and which will require the use of professional interpreters. In particular, the governance arrangements will include extensive control and audit activities (overseen by the Audit Authority) following Internationally Accepted Auditing Standards.
The contract term is 24 months but may be extended by 12 month extensions, at the Council”s discretion, up until the end of the programme in 2023.

Documents will be available electronically via

II.1.6)Common procurement vocabulary (CPV)

79540000, 79530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender document.
Minimum level(s) of standards possibly required: As per tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender document.
Minimum level(s) of standards possibly required:
As per tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 233-410700 of 3.12.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.4.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 21.4.2015 – 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This procurement will be managed via the Council”s e-procurement system.

To participate in this procurement, applicants must first be registered on the procurement system at

Full instructions for registration and use of the system can be found at

Once registered you will be able to see the procurement under the ‘tenders’ section and ‘express an interest’ to view the documentation.

If you encounter any difficulties whilst using the system you can contact the support team by phoning +44 8442728810 or

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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