Fresh Fruit and Vegetables Supply Framework

Fresh Fruit and Vegetables Supply Framework

Fruit, vegetables and related products.

United Kingdom-Stoke-on-Trent: Fruit, vegetables and related products

2016/S 045-073640

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Civic Centre, Glebe Street
For the attention of: Andrew Elliott
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 1782232448
E-mail: andrew.elliott@stoke.gov.uk

Internet address(es):

General address of the contracting authority: www.stoke.gov.uk

Electronic access to information: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

Electronic submission of tenders and requests to participate: https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fresh Fruit and Vegetables.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: Not applicable.

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 180 000 GBP

II.1.5)Short description of the contract or purchase(s)

Fruit, vegetables and related products. Tenders are invited for the supply and delivery of fresh fruit and vegetables to various sites in Stoke-on-Trent.
The initial contract period will be for 2 years with 2 annual options to extend to a maximum of 4 years.
The total value of this requirement is approximately 295 000 GBP per annum. However, this requirement is split into 2
geographical lots and it is anticipated that 2 providers will be appointed.

II.1.6)Common procurement vocabulary (CPV)

15300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.9.2016. Completion 31.8.2018

Information about lots

Lot No: 1 Lot title: LOT 1 — Establishment List

1)Short description

Tenders are invited for the supply and delivery of fresh fruit and vegetables to various sites in Stoke-on-Trent. The initial contract period will be for 2 years with 2 annual options to extend to a maximum of 4 years.
The total value of this requirement is approximately 295 000 GBP per annum. However, this requirement is split into 2 geographical lots and it is anticipated that 2 providers will be appointed.

2)Common procurement vocabulary (CPV)

15300000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2016. Completion 31.8.2018

5)Additional information about lots

This framework agreement will be for a period of 2 years, with 2 annual options to extend to a maximum of 4 years. It is anticipated that the contract will commence on 1.9.2016.

Lot No: 2 Lot title: LOT 2 — Establishment List

1)Short description

ITT Description
Tenders are invited for the supply and delivery of fresh fruit and vegetables to various sites in Stoke-on-Trent. The initial contract period will be for 2 years with 2 annual options to extend to a maximum of 4 years.
The total value of this requirement is approximately 295 000 GBP per annum. However, this requirement is split into 2 geographical lots and it is anticipated that 2 providers will be appointed.

2)Common procurement vocabulary (CPV)

15300000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2016. Completion 31.8.2018

5)Additional information about lots

This framework agreement will be for a period of 2 years, with 2 annual options to extend to a maximum of 4 years. It is anticipated that the contract will commence on 1.9.2016.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PE-CYPS/2015/103

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.4.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.4.2016 – 12:01
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Relevant officers on the City Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
If you would be interested in taking a look at our brief for this project and potentially bidding, please follow the instructions below;
Tender Title: Fruit and Vegetables (Supply and Delivery) (PE — CYPS/2015/103)
Bravo Project code: project_18927
Bravo ITT code: itt_30118
Supplier instructions;
1.Browse to the WMCoE eSourcing Portal:

https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

2. Click the ‘Click here to register’ link.
3. Accept the terms and conditions and click ‘continue’.
4. Enter your correct business and user details.
5. Note the username you chose and click ‘save’ when complete.
6. You will receive an email with your unique password (keep this secure).
7. Login to the portal with the username/password.
8.Click the ‘ITTs open to all suppliers’ link. (These are ITTs open to any registered supplier).
9. Click on the relevant ITT to access the content.
10. Click the ‘Express Interest’ button in the ‘Actions’ on the left-hand side of the page.
This will move the ITT over to the ‘My ITTs’ page. (This is a secure area reserved for your projects only)
11. Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page.
12. You can now choose to ‘Reply’ or ‘Reject’.
13. Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

If you require any further assistance the BravoSolution help desk is available Mon-Fri — 8 am – 6 pm on: email: help@bravosolution.co.uk

Telephone No: 0800 368 4850 / Fax No: 020 7080 0480
1.Browse to the WMCoE eSourcing Portal:

https://iewm.bravosolution.co.uk/sotandstaffordshireauthorities/

2. Click the ‘Click here to register’ link
3. Accept the terms and conditions and click ‘continue’
4. Enter your correct business and user details
5. Note the username you chose and click ‘save’ when complete
6. You will receive an email with your unique password (keep this secure)
7. Login to the portal with the username/password
8.Click the ‘ITTs open to all suppliers’ link. (These are ITTs open to any registered supplier)
9. Click on the relevant ITT to access the content
10. Click the ‘Express Interest’ button in the ‘Actions’ on the left-hand side of the page.
This will move the ITT over to the ‘My ITTs’ page. (This is a secure area reserved for your projects only)
11. Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page
12. You can now choose to ‘Reply’ or ‘Reject’
13. Note the deadline for completion, then follow the onscreen instructions to complete the ITT

If you require any further assistance the BravoSolution help desk is available Mon-Fri — 8 am – 6 pm on: email: help@bravosolution.co.uk

Telephone No: 0800 368 4850 / Fax No: 020 7080 0480
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=190769853

GO Reference: GO-201631-PRO-7836829.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.3.2016

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