Fuel Cards and Fuel Purchase Tender

Southern Water is seeking to appoint 1 supplier under a framework agreement for the supply of fuel cards used to buy fuel and oil for the commercial vehicle fleet of around 600 vehicles.

United Kingdom-Worthing: Agency fuel cards

2015/S 138-255392

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Southern Water Limited
Southern House, Yeoman Road
Contact point(s): Commercial Department
For the attention of: Juho Majamaa
BN13 3NX Worthing
UNITED KINGDOM
E-mail: mps@southernwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Fuel Cards and Fuel Purchase.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Kent, Sussex, Hampshire and Isle of Wight.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s):

Southern Water is seeking to appoint 1 supplier under a framework agreement for the supply of fuel cards used to buy fuel and oil for the commercial vehicle fleet of around 600 vehicles. The fleet consists mainly of vans and 4 wheel drive automobiles. Majority of the vehicles run on standard diesel.
Refuelling usually takes place across the Southern Water Services Operating area.
The scope of the fuel card services includes but is not limited to: Cards to purchase fuel and oil, managing the issuing of new cards on the change of vehicles or expiry of cards, managing the information of active cards, customer service, monthly reporting of transactions as well as abnormal refuelling and MPG per vehicle.

II.1.6)Common procurement vocabulary (CPV)

30163100, 09132000, 09133000, 09134200, 09211000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Southern Water is seeking to appoint 1 supplier under a framework agreement for the supply of fuel cards used to buy fuel and oil for the commercial vehicle fleet of around 600 vehicles. The fleet consists mainly of vans, majority of which run on diesel.
Indicative annual volumes:
Diesel: 800 000-1 300 000 litres,
Unleaded petrol: <10 000 litres,
LPG: <10 000 litres,
Oil: <1 000 litres.

II.2.2)Information about options

Options: yes
Description of these options: Description of these options: The planned duration of the framework agreement (s) will be 4 years with a further option to extend for a further period of 4 years exercisable by Southern Water.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

F502

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.8.2015 – 23:59

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Interested parties must inform the contracting entity that they wish to express an interest in bidding for the framework agreement (s). The framework agreement/s will be let without subsequent publication of a call for competition. This notice fulfils the contracting entity’s obligations by informing the market of this notice being the call for competition.
Interested parties must express their interest by registering your contact e-mail address at:

https://southernwater.smartsourceportal.com/SourceWeb.dll/SupplierRegistration.html

Once an e-mail address has been completed, all interested parties will be e-mailed a link to a ‘Supplier Profile Registration form’ to fill out further company information including a contact telephone number. Please can you make sure that you enter the ‘Title’ of the OJEU notice you are expressing an interest in and ensure that you check you spam and junk mailboxes for this e-mail.
As a minimum the following will be required:
a) Company’s name,
b) Principal contact name,
c) Principal e-mail address,
d) Full contact telephone number.
Applicants will then be invited to complete and return a pre-qualification questionnaire with all the information required to satisfy the conditions of participation. A number of candidates will be invited to bid for the agreement (s). The contracting entity may invite a limited number of candidates to tender for the agreement (s).
A bond or parent company guarantee may be required.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: There will be a standstill period of 10 calendar days prior to award in accordance with EU procurement regulations.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.7.2015