Fuel Cards and Fuel Purchase Tender
Southern Water is seeking to appoint 1 supplier under a framework agreement for the supply of fuel cards used to buy fuel and oil for the commercial vehicle fleet of around 600 vehicles.
United Kingdom-Worthing: Agency fuel cards
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Southern Water Limited
Southern House, Yeoman Road
Contact point(s): Commercial Department
For the attention of: Juho Majamaa
BN13 3NX Worthing
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Kent, Sussex, Hampshire and Isle of Wight.
NUTS code UKJ
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
II.1.5)Short description of the contract or purchase(s):
Refuelling usually takes place across the Southern Water Services Operating area.
The scope of the fuel card services includes but is not limited to: Cards to purchase fuel and oil, managing the issuing of new cards on the change of vehicles or expiry of cards, managing the information of active cards, customer service, monthly reporting of transactions as well as abnormal refuelling and MPG per vehicle.
II.1.6)Common procurement vocabulary (CPV)
30163100, 09132000, 09133000, 09134200, 09211000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Indicative annual volumes:
Diesel: 800 000-1 300 000 litres,
Unleaded petrol: <10 000 litres,
LPG: <10 000 litres,
Oil: <1 000 litres.
II.2.2)Information about options
Description of these options: Description of these options: The planned duration of the framework agreement (s) will be 4 years with a further option to extend for a further period of 4 years exercisable by Southern Water.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.4)Other particular conditions:
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Interested parties must express their interest by registering your contact e-mail address at:
Once an e-mail address has been completed, all interested parties will be e-mailed a link to a ‘Supplier Profile Registration form’ to fill out further company information including a contact telephone number. Please can you make sure that you enter the ‘Title’ of the OJEU notice you are expressing an interest in and ensure that you check you spam and junk mailboxes for this e-mail.
As a minimum the following will be required:
a) Company’s name,
b) Principal contact name,
c) Principal e-mail address,
d) Full contact telephone number.
Applicants will then be invited to complete and return a pre-qualification questionnaire with all the information required to satisfy the conditions of participation. A number of candidates will be invited to bid for the agreement (s). The contracting entity may invite a limited number of candidates to tender for the agreement (s).
A bond or parent company guarantee may be required.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: