Fuel Hedging Financial Services for the Ministry of Defence

Fuel Hedging Financial Services for the Ministry of Defence

The requirement covers bulk aviation (jet fuel), marine diesel and ground fuel and instruments (Swaps) over 3 years (on a rolling quarterly basis) from 2017 to 2020.

United Kingdom-Glasgow: Financial markets administration services

2016/S 220-401113

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C, Other
Def Comrcl CC-HOCS1b, Room 2.1.02, Level 2, Kentigern House, 65 Brown Street
Glasgow
G2 8EX
United Kingdom
Contact person: Def Comrcl CC-HOCS1b
Telephone: +44 1412242716
E-mail: DefComrclCC-HOCS1b@mod.uk
NUTS code: UKK11
Internet address(es):Main address: www.contracts.mod.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.contracts.mod.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Fuel Hedging Financial Services for the Ministry of Defence.

Reference number: HOCS1b/00008

II.1.2)Main CPV code

66150000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Ministry of Defence (MOD) Financial Management Policy and Accounting team (FMPA) provides financial management services for the MOD. This includes a Treasury Management service that operates the current Fuel Hedging Financial Services Framework with accredited commercial and investment institutions.

The requirement covers bulk aviation (jet fuel), marine diesel and ground fuel and instruments (Swaps) over 3 years (on a rolling quarterly basis) from 2017 to 2020 with an option to extend for a further 1 year until 2021. The Forecast annual requirement of aviation, marine and ground fuel for the MOD is 820 000 000 litres. Under the agreements Swaps will be offered for some 80 % of the MOD forecast demand, on a quarterly basis, layered 3 years forwards.

II.1.5)Estimated total value

Value excluding VAT: 90 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

66150000

II.2.3)Place of performance

NUTS code: UKK11
Main site or place of performance:

Bristol, City of.

II.2.4)Description of the procurement:

The Ministry of Defence (MOD) Financial Management Policy and Accounting team (FMPA) provides financial management services for the MOD. This includes a Treasury Management service that operates the current Fuel Hedging Financial Services Framework with accredited commercial and investment institutions.

The requirement covers bulk aviation (jet fuel), marine diesel and ground fuel and instruments (Swaps) over 3 years (on a rolling quarterly basis) from 2017 to 2020 with an option to extend for a further 1 year until 2021. The Forecast annual requirement of aviation, marine and ground fuel for the MOD is 820 000 000 litres. Under the agreements Swaps will be offered for some 80 % of the MOD forecast demand, on a quarterly basis, layered 3 years forwards.

The Dynamic Pre-Qualification Questionnaire (DPQQ) should be accompanied by evidence of legal status, economic standing and technical capacity, in line with the additional Technical Questions. Late or incomplete applications will not be considered. If interested parties have already submitted such evidence in relation to another requirement, they should note this in their DPQQ submission and provide details of the requirement and to whom the information was addressed.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Criterion 1 / Weighting: 100
Cost criterion – Name: Criterion 1 / Weighting: 0

II.2.6)Estimated value

Value excluding VAT: 90 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the contract will be re-let following the completion of the 48 months period.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

Refer to DPQQ evaluation matrix, which forms part of the supporting documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Any contract resulting from this advert will be for an initial period of 36 months, with the Authority having the right to extend for another 12 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/12/2016
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/01/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/03/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-20161111-DCB-9100615.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C
Def Comrcl CC-HOCS1b, Room 2.1.02, Level 2, Kentigern House, 65 Brown Street
Glasgow
G2 8EX
United Kingdom
Telephone: +44 1412242716
E-mail: DefComrclCC-HOCS1b@mod.uk

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, C&C
Room 2.1.02, Level 2, Kentigern House, 65 Brown Street
Glasgow
G2 8EX
United Kingdom
Telephone: +44 1412242716
E-mail: DefComrclCC-HOCS1b@mod.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Ministry of Defence, C&C
Room 2.1.02, Level 2, Kentigern House, 65 Brown Street
Glasgow
G2 8EX
United Kingdom
Telephone: +44 1412242716
E-mail: DefComrclCC-HOCS1b@mod.uk

VI.5)Date of dispatch of this notice:

11/11/2016

 

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