Fuel Use Contract

Fuel Use Contract

Swindon Commercial Services Limited delivers a range of services, including waste collection, recycling and disposal to Swindon Borough Council under contractual arrangements that were put in place at the time Swindon Commercial Services Limited was incorporated.

UK-Swindon: Refuse and waste related services

2013/S 004-004389

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swindon Commercial Services Limited
Waterside Park, Darby Close, Cheney Manor Industrial Estate
For the attention of: Helen Bohane
SN2 2PN Swindon
UNITED KINGDOM
Telephone: +44 1793464772
E-mail: hbohane@swindoncommercialservices.co.uk
Fax: +44 1793464772

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Swindon Commercial Services Ltd Fuel Use Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKK14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Refuse and waste related services. Refuse disposal and treatment. Non-hazardous refuse and waste treatment and disposal services. Household-refuse disposal services. Urban solid-refuse disposal services. Refuse recycling services. Refuse transport services. Refuse incineration services. Landfill management services. Waste-tip management services. Commodity brokerage services. Ash disposal services. Swindon Borough Council in its role as a Waste Disposal Authority has an obligation to meet targets for diversion of waste from landfill under the Landfill Allowance Trading Scheme. These targets are for the recycling and composting of municipal solid waste (“MSW”) and for the diversion of remaining biodegradable municipal waste (“BMW”). Swindon Commercial Services Ltd is seeking to procure a fuel use solution which will manage the residual waste diversion targets Swindon Borough Council are required to meet, without impacting upon its existing recycling and composting achievements.
Swindon Commercial Services Limited is a wholly owned company of Swindon Borough Council and is a “Teckal” company pursuant to the rules and principles of UK and European procurement law.
Swindon Commercial Services Limited delivers a range of services, including waste collection, recycling and disposal to Swindon Borough Council under contractual arrangements that were put in place at the time Swindon Commercial Services Limited was incorporated.
The Key Outcomes of the Fuel Use Contract will be to use RDF/SRF in a cost effective manner and to minimise the climate change impact of managing MSW. SCS will be looking for services which represent value for money. The Fuel Use Contract will be let for the use of RDF/SRF. The Fuel Use Contractor will be responsible for the management of residues and by products. The Fuel Use Contractor will be responsible for the transfer of the RDF/SRF from Swindon to the delivery point of the Fuel Use Contractor. The Fuel Use Contractor will be responsible for the transfer of RDF/SRF from the delivery points to the fuel use facility if different.
The Fuel Use Contract will be for a period of between 5 and 10 years. The operational commencement date is anticipated to be May 2013.
II.1.6)Common procurement vocabulary (CPV)

90500000 – FC03 – FC02 – FC01, 90510000, 90513000, 90513100, 90513200, 90514000, 90512000, 90513300, 90531000, 90533000, 66132000, 90513400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Swindon Commercial Services Ltd is looking to procure a fuel use solution. The likely nominal value of the Fuel Use Contract is expected to be between GBP 10 to 25 million (Estimated spend of £1m to £ 2.5m per annum).
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: RDF – Refuse Derived Fuel.

1)Short description
Municipal Solid Waste (MSW) that has been shredded, sorted for recyclates, baled and wrapped. Average moisture content of 35-40% with a calorific value ranging from 10 to 14 Megajoules.
2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 and 250 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Solid Recovered Fuel (SRF).
1)Short description
Municipal Solid Waste (MSW) that has been shredded, sorted for recyclates,dried, baled and wrapped. Average moisture content of less than 20% with a calorific value of greater than 18 megajoules.
2)Common procurement vocabulary (CPV)

90500000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 and 25 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
SCS reserves the right to request deposits, guarantees, bonds or other forms of appropriate security. Further details will be provided in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
SCS reserves the right to require in the context of a consortium, bidders to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability. Bidders must provide full details of their proposed contracting structures. Changes to consortia or contracting structures must be notified to SCSwhich may impose conditions on or reject the change if that is reasonably necessary to ensure the Authority meets legal or procurement obligations.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Selected Contractors will be required to have all the appropriate licences under UK legislation. The Contractors may also be responsible for attaining or contributing to certain statutoru and non-statutory targets (such as but not limited to, recycling performance targets and the diversion of biodegradable municipal waste from landfill).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
See PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: See PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=32460992

GO Reference: GO-201313-PRO-4492373

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.1.2013

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