Full Fibre Network Tender

Full Fibre Network Tender

The Authority is seeking expressions of interest from suitably experienced suppliers to provide a solution to future proof its network connectivity requirements for the next 10 to 20 years through the installation of gigabit capable network services through a Public Sector Anchor Tenancy model.

United Kingdom-Portsmouth: Telecommunications services

2018/S 189-427456

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
NUTS code: UKJ31
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Solent Network Framework

II.1.2)Main CPV code

64200000

II.1.3)Type of contract

Services

II.1.4)Short description:

Portsmouth City Council (the ‘Authority’) have been successful in securing Wave 2 funding as part of the Full Fibre Network Programme (LFFN) operated by the Broadband Development UK (BDUK) programme within the Department for Digital, Media, Culture and Sport (DCMS) to implement a Gigabit capable Full Fibre Network.

The Authority is seeking expressions of interest from suitably experienced suppliers to provide a solution to future proof its network connectivity requirements for the next 10 to 20 years through the installation of gigabit capable network services through a Public Sector Anchor Tenancy (PSAT) model.

II.1.5)Estimated total value

Value excluding VAT: 80 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Framework will be split into two main lots, with additional sub lots as follows:

Lot 1 — Dark Fibre Connectivity

1a — Design, Build and Maintain

1b — Operate (light up)

Lot 2 — Virtual Dark Fibre Connectivity

2a — Design, Build and Maintain

2b — Operate (light up)

The Authority is reserving the right to award contracts combining Lots 1 a and b and Lots 2 a and b.

II.2)Description

II.2.1)Title:

Dark Fibre Connectivity – Design, Build & Maintain

Lot No: 1a

II.2.2)Additional CPV code(s)

32412000
32412100
64200000
72400000
72720000
32571000
32424000
50332000
32430000
64210000
32500000
32510000
45233100
45230000
32412110
32412120
32425000
32520000
32523000
32560000
32561000
32580000
32581000
32521000
32522000
32562100
32562200
32562300
32572000
45314300

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

Portsmouth City Council currently operates 4 different networks:

Corporate Wide Area Network — providing remote access to the a centralised Data Centre.

Super Connected Cities (Public WiFi) — Providing filtered Internet access through wireless access points devices to 80 locations across the city

Schools Wide Area Network — sites proving a filtered Internet through a managed service.

The Peoples Network (TPN) — Providing connectivity to libraries, museums and other public access buildings within Portsmouth

All the above networks are operated out of the Portsmouth City Council Data Centre located in the Civic Offices, Guildhall Square, Portsmouth. The intention is to remove the dependency on the Authority’s datacentre as a single point of failure, allowing the Authority to resolve a long standing Disaster Recovery issue.

A key element of the strategic plan to improve both the value and flexibility of Portsmouth City Council is to both consolidate the current network technologies into a single solution as well as removing any single points of failure by the procurement of infrastructure.

The Authority is seeking to set up a Framework to deliver its requirement to Portsmouth Authority owned sites, and provision for Southampton City Council, Gosport Borough Council to deliver to their owned sites and any other sites from Public Sector Bodies subsequently making use of this framework

A full list of PCC sites will be provided in the invitation to submit initial tenders indicating those Council sites to be connected as a minimum requirement and further sites to be connected within the available budget.

Site lists

— List 1 — List of approximately 213 PCC essential sites that must be connected within the budget

— List 2 — List of PCC desirable sites e.g. Leigh Park, Paulsgrove, Wecock Farm housing offices etc. Aim to connect as many additional sites from within the budget.

— List 3 — PCC CCTV assets which are not in the immediate scope of the procurement, which are due for retender from March 2019

— List 4 — List of Southampton sites for future call off.

— List 5 — List of Gosport sites for future call off.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The Framework will be let for a 10 year term. No definite term for the associated call offs can be provided at this stage as this consideration will form part of the negotiations with suppliers.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

A single supplier will be awarded each Lot/option. Following evaluation of both Lots the Authority reserves the right to award the call off contract, for the provision of connectivity to its Authority owned sites, to the Lot that best meets the Authority’s requirements at the time of award.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Dark Fibre Connectivity — Operate (light up)

Lot No: 1b

II.2.2)Additional CPV code(s)

32412000
32412100
64200000
72400000
72720000
32571000
32424000
50332000
32430000
64210000
32500000
32510000
45233100
45230000
32412110
32412120
32425000
32520000
32523000
32560000
32561000
32580000
32581000
32521000
32522000
32562100
32562200
32562300
32572000
45314300

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

Portsmouth City Council currently operates 4 different networks:

Corporate Wide Area Network — providing remote access to the a centralised Data Centre.

Super Connected Cities (Public WiFi) — Providing filtered Internet access through wireless access points devices to 80 locations across the city.

Schools Wide Area Network — sites proving a filtered Internet through a managed service.

The Peoples Network (TPN) — Providing connectivity to libraries, museums and other public access buildings within Portsmouth.

All the above networks are operated out of the Portsmouth City Council Data Centre located in the Civic Offices, Guildhall Square, Portsmouth. The intention is to remove the dependency on the Authority’s datacentre as a single point of failure, allowing the Authority to resolve a long standing Disaster Recovery issue.

There is a strategic plan to improve both the value and flexibility of this arrangement through the procurement of infrastructure.

This infrastructure will consist of ducting and Gigabit capable fibre optic cables connecting key Authority owned locations across the area that can then be made available to Portsmouth City Council via an Indefeasible right of use contract.

Portsmouth City Council will also be seeking delivery partners to provide a network service across the fibre infrastructure, when and where required. This delivery partner will be require to install and operate the following networking components:

Core WAN Infrastructure

Routing/L3Switching

Customer Premises Equipment (CPE) provide initial connectivity at 1Gbps to each site

L2 LAN Switching/Wireless

Internet Connectivity

Expressroute access to Azure

Health And Social Care Network

The Authority is seeking to set up a Framework to deliver its requirement to Portsmouth Authority owned sites, and provision for Southampton City Council, Gosport Borough Council to deliver to their owned sites and any other sites from Public Sector Bodies subsequently making use of this framework.

A full list of PCC sites will be provided in the invitation to submit initial tenders indicating those Council sites to be connected as a minimum requirement and further sites to be connected within the available budget.

Site lists:

— List 1 — List of approximately 213 PCC essential sites that must be connected within the budget.

— List 2 — List of PCC desirable sites e.g. Leigh Park, Paulsgrove, Wecock Farm housing offices etc. Aim to connect as many additional sites from within the budget.

— List 3 — PCC CCTV assets which are not in the immediate scope of the procurement, which are due for retender from March 2019.

— List 4 — List of Southampton sites for future call off.

— List 5 — List of Gosport sites for future call off.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The Framework will be let for a 10-year term. No definite term for the associated call offs can be provided at this stage as this consideration will form part of the negotiations with suppliers.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

A single supplier will be awarded each Lot/option. Following evaluation of both Lots the Authority reserves the right to award the call off contract, for the provision of connectivity to its Authority owned sites, to the Lot that best meets the Authority’s requirements at the time of award.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Virtual Dark Fibre Connectivity — Design, Build and Maintain

Lot No: 2a

II.2.2)Additional CPV code(s)

32412000
32412100
64200000
72400000
72720000
32571000
32424000
50332000
32430000
64210000
32500000
32510000
45233100
45230000
32412110
32412120
32425000
32520000
32523000
32560000
32561000
32580000
32581000
32521000
32522000
32562100
32562200
32562300
32572000
45314300

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

Portsmouth City Council currently operates 4 different networks:

Corporate Wide Area Network — providing remote access to the a centralised Data Centre.

Super Connected Cities (Public WiFi) — Providing filtered Internet access through wireless access points devices to 80 locations across the city.

Schools Wide Area Network — sites proving a filtered Internet through a managed service.

The Peoples Network (TPN) — Providing connectivity to libraries, museums and other public access buildings within Portsmouth.

All the above networks are operated out of the Portsmouth City Council Data Centre located in the Civic Offices, Guildhall Square, Portsmouth. The intention is to remove the dependency on the Authority’s datacentre as a single point of failure, allowing the Authority to resolve a long standing Disaster Recovery issue.

There is a strategic plan to improve both the value and flexibility of this arrangement through the procurement of infrastructure.

This infrastructure will consist of ducting and Gigabit capable fibre optic cables connecting key Authority owned locations across the area that can then be made available to Portsmouth City Council via an Indefeasible right of use contract.

The Authority is seeking to set up a Framework to deliver its requirement to Portsmouth Authority owned sites, and provision for Southampton City Council, Gosport Borough Council to deliver to their owned sites and any other sites from Public Sector Bodies subsequently making use of this framework.

A full list of PCC sites will be provided in the invitation to submit initial tenders indicating those Council sites to be connected as a minimum requirement and further sites to be connected within the available budget.

Site lists

— List 1 — List of approximately 213 PCC essential sites that must be connected within the budget

— List 2 — List of PCC desirable sites e.g. Leigh Park, Paulsgrove, Wecock Farm housing offices etc. Aim to connect as many additional sites from within the budget.

— List 3 — PCC CCTV assets which are not in the immediate scope of the procurement, which are due for retender from March 2019.

— List 4 — List of Southampton sites for future call off.

— List 5 — List of Gosport sites for future call off.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The Framework will be let for a ten year term. No definite term for the associated call offs can be provided at this stage as this consideration will form part of the negotiations with suppliers.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

A single supplier will be awarded each Lot/option. Following evaluation of both Lots the Authority reserves the right to award the call off contract, for the provision of connectivity to its Authority owned sites, to the Lot that best meets the Authority’s requirements at the time of award.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Virtual dark fibre connectivity — Operate (light up)

Lot No: 2b

II.2.2)Additional CPV code(s)

32412000
32412100
64200000
72400000
72720000
32571000
32424000
50332000
32430000
64210000
32500000
32510000
45233100
45230000
32412110
32412120
32425000
32520000
32523000
32560000
32561000
32580000
32581000
32521000
32522000
32562100
32562200
32562300
32572000
45314300

II.2.3)Place of performance

NUTS code: UKJ3

II.2.4)Description of the procurement:

Portsmouth City Council currently operates 4 different networks:

Corporate Wide Area Network — providing remote access to the a centralised Data Centre.

Super Connected Cities (Public WiFi) — Providing filtered Internet access through wireless access points devices to 80 locations across the city.

Schools Wide Area Network — sites proving a filtered Internet through a managed service.

The Peoples Network (TPN) — Providing connectivity to libraries, museums and other public access buildings within Portsmouth.

All the above networks are operated out of the Portsmouth City Council Data Centre located in the Civic Offices, Guildhall Square, Portsmouth. The intention is to remove the dependency on the Authority’s datacentre as a single point of failure, allowing the Authority to resolve a long standing Disaster Recovery issue.

There is a strategic plan to improve both the value and flexibility of this arrangement through the procurement of infrastructure.

This infrastructure will consist of ducting and Gigabit capable fibre optic cables connecting key Authority owned locations across the area that can then be made available to Portsmouth City Council via an Indefeasible right of use contract.

Portsmouth City Council will also be seeking delivery partners to provide a network service across the fibre infrastructure, when and where required. This delivery partner will be require to install and operate the following networking components:

Core WAN Infrastructure

Routing/L3Switching

Customer Premises Equipment (CPE) provide initial connectivity at 1Gbps to each site

L2 LAN Switching/Wireless

Internet Connectivity

Expressroute access to Azure

Health And Social Care Network

The Authority is seeking to set up a Framework to deliver its requirement to Portsmouth Authority owned sites, and provision for Southampton City Council, Gosport Borough Council to deliver to their owned sites and any other sites from Public Sector Bodies subsequently making use of this framework.

A full list of PCC sites will be provided in the invitation to submit initial tenders indicating those Council sites to be connected as a minimum requirement and further sites to be connected within the available budget.

Site lists

— List 1 — List of approximately 213 PCC essential sites that must be connected within the budget

— List 2 — List of PCC desirable sites e.g. Leigh Park, Paulsgrove, Wecock Farm housing offices etc. Aim to connect as many additional sites from within the budget.

— List 3 — PCC CCTV assets which are not in the immediate scope of the procurement, which are due for retender from March 2019.

— List 4 — List of Southampton sites for future call off.

— List 5 — List of Gosport sites for future call off.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The Framework will be let for a ten year term. No definite term for the associated call offs can be provided at this stage as this consideration will form part of the negotiations with suppliers.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

A single supplier will be awarded each Lot/option. Following evaluation of both Lots the Authority reserves the right to award the call off contract, for the provision of connectivity to its Authority owned sites, to the Lot that best meets the Authority’s requirements at the time of award.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated within the invitation to participate documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated within the invitation to participate documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Level of investment required to participate in the framework

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 072-159671

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/10/2018
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/11/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Framework will also be open for access by other Public Sector Organisations. Southampton City Council and Gosport Borough Council have expressed a firm interest in accessing the Framework and their site lists will be provided as part of the tender information. The Framework will also be made available for use by other UK public sector bodies which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, Police, Emergency Services, Education Sector, NHS Authorities and Trusts and Local Authorities in the area spanning along the South coast from West Sussex to Bournemouth.

The anticipated value of the call off contract for Portsmouth City Council’s requirements is estimated at 8M GBP for a 10-year period, if a longer call-off period is agreed during the tender exercise this amount will increase. These figures will be subject to change depending on the outcome of procurement and Contract duration. The anticipated potential value of services of any other Contracting Authority under this Framework has been estimated to be 80M GBP, however, no guarantee or commitment as to the initial and future value of any work arising from this Framework can be given.

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address: https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/09/2018

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