Fully Managed Catering Service London Borough of Hillingdon

Fully Managed Catering Service London Borough of Hillingdon

Provision of a Fully Managed Catering Service for all Academies within The Park Federation Academy Trust.

United Kingdom-Uxbridge: Canteen and catering services

2015/S 017-027134

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The London Borough of Hillingdon on behalf of The Park Federation Academy Trust
4N/01 Civic Centre, High Street
For the attention of: Bushell Tracie
UB8 1UW Uxbridge
UNITED KINGDOM
Telephone: +44 1895558127
E-mail: tbushell@hillingdon.gov.uk
Fax: +44 1895558127

Internet address(es):

General address of the contracting authority: https://www.hillingdon.gov.uk/

Address of the buyer profile: https://www.capitalesourcing.com

Electronic access to information: https://www.capitalesourcing.com

Electronic submission of tenders and requests to participate: https://www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fully Managed Catering Service for all Academies within The Park Federation Academy Trust.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Cranford Park Academy; Wood End Park Academy; Lake Farm Park Academy; James Elliman Academy; Western House Academy; Montem Academy.

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of a Fully Managed Catering Service for all Academies within The Park Federation Academy Trust. The initial contract period is 3 years which can be extended at the discretion of the Council by a 1 (one) plus 1 (one) year extension, giving a total contract duration of 5 years.
The London Borough of Hillingdon requires a suitable and properly qualified service provider experienced in providing services similar to the services being let under this contract.

II.1.6)Common procurement vocabulary (CPV)

55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 years with 2 x 1 year extensions at the discretion of the council (total of 5 years).
Estimated value excluding VAT: 1 500 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits or guarantees required will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payments arrangements will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority requires all members of such a group to be jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent contractors under this procurement. The contracting authority’s detailed requirements will be set out in the Contract Documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The London Borough of Hillingdon on behalf of The Park Federation Academy Trust will carry out an assessment of the tenderers’ suitability.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the ITT.
Minimum level(s) of standards possibly required: As set out in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the ITT.
Minimum level(s) of standards possibly required:
As set out in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LBH-0440

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 20.4.2015 – 11:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (URL: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicants/tenderers risk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales, Royal Courts of Justice
Strand
WC1A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

London Borough of Hillingdon
Civic Centre 4N/01
UB8 1UW Uxbridge
UNITED KINGDOM
Telephone: +44 1895558127

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2006 (as amended by the Public Contracts (Amendment) Regulations 2009).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

20.1.2015

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