Furniture and Equipment Moves and Storage Framework

Furniture and Equipment Moves and Storage Framework

The Council is inviting tenders from Service Providers to provide a relocation service for the Council.

United Kingdom-Kilmarnock: Relocation services

2015/S 085-152793

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Ayrshire Council
Corporate Procurement Team, London Road HQ
For the attention of: Kathleen Jones
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576231
Fax: +44 1563576067

Internet address(es):

General address of the contracting authority: http://www.east-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: East Ayrshire Council
Corporate Procurement Team, London Road HQ
For the attention of: Kathleen Jones
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576231
Fax: +44 1563576067
Internet address: http://www.east-ayrshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: East Ayrshire Council
Corporate Procurement Team, London Road HQ
For the attention of: Kathleen Jones
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576231
Fax: +44 1563576067
Internet address: http://www.east-ayrshire.gov.uk

Tenders or requests to participate must be sent to: East Ayrshire Council
Corporate Procurement Team, London Road HQ
For the attention of: Kathleen Jones
KA3 7BU Kilmarnock
UNITED KINGDOM
Telephone: +44 1563576231
Fax: +44 1563576067
Internet address: http://www.east-ayrshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK-Kilmarnock: Furniture and Equipment Moves and Storage Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: East Council Area.

NUTS code UKM33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in months: 36

II.1.5)Short description of the contract or purchase(s)

The Council is inviting tenders from Service Providers to provide a relocation service for the Council. The Framework Agreement will be a framework agreement of four Lots, which will enable East Ayrshire Council to carry out a range of small un-programmed relocations (Lot 1), programmed small offices re-locations (Lot 2), office relocations of 10 or more staff and their associated furniture and equipment and education re-location projects (Lot 3) and also residential property moves to new addresses and also to temporary storage (Lot 4). Tenderers can quote for one or more lots. Up to 4 contractors will be included in each lot.
All completed documents must be uploaded onto the Public Contracts Scotland Tender portal by 12:00 on 9.6.2015.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=396327

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

98392000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The framework is for 3 years with the option to extend for one further one-year period, at the sole discretion of the Council.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Small Un-programmed Ooffice Relocations

1)Short description

Lot 1 is for small unplanned office relocations requiring a maximum of 4 removal staff and transport with the possibility of being contacted at short notice and/or working outwith normal working hours.

2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

As above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Planned Small Office Moves of Up to 10 Staff

1)Short description

Lot 2 will be for planned small office move of up to 10 staff with associated furniture, equipment and files.

2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

As above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Medium to Large Office and Education Relocations

1)Short description

Lot 3 will be for office moves of 10 or more people and education moves which will be medium to large scale and for the relocation of staff furniture, classroom furniture and equipment as well as all other items required to be relocated.

2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

As above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Residential Property Moves & Storage

1)Short description

Lot 4 will include furniture and items, including loose floor coverings and white goods in all rooms within residential properties including the attic. Items in the garden are also within scope, where instructed.

2)Common procurement vocabulary (CPV)

63120000, 63121000, 63121100, 98392000

3)Quantity or scope

As above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made 30 days from receipt of an accurate invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
All as detailed in the tender documents.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: All as detailed in the tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All as detailed in the tender documents.
Minimum level(s) of standards possibly required:
All as detailed in the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PS/15/20
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:396327).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) (as amended) may bring proceedings in the Sherriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.4.2015

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