Future IT Sourcing Programme Ministry of Justice

As set out in the MoJs PIN and accompanying Prospectus for the Future IT Sourcing Programme (FITS) the MoJ’s current major ICT contracts were negotiated prior to the creation of the MoJ.

UK-London: IT services: consulting, software development, Internet and support

2012/S 41-067058

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Justice – ICT Procurement
2.41 2nd Floor, 102 Petty France
Contact point(s): FITS Commercial Team
For the attention of: Hamish MacLeod
SW1A 9AJ London
UNITED KINGDOM
Telephone: +44 2033345760
E-mail: FITScommercial@justice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.justice.gov.uk/

Address of the buyer profile: http://procurement.hmprisonservice.gov.uk/about

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

FITS SIAM Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Nationally, to include MoJ Headquarters, HM Prisons, HM Courts & Tribunals centres, Probation Services centres and a range of other locations (over 2 300 nationally).
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

As set out in the MoJs PIN and accompanying Prospectus for the Future IT Sourcing Programme (FITS) the MoJ’s current major ICT contracts were negotiated prior to the creation of the MoJ. As a result, the contracts are broadly aligned to business units within the Authority (e.g. NOMS, HMCTS, Headquarters) rather than supporting economic, standard and integrated services across the Authority. These legacy contracts are due to expire in the next few years. The FITS Programme has been established to implement a Service Tower operating model for the delivery of ICT Services across the MoJ and to procure replacement contracts that align with and support this model. This Contract Notice covers the procurement of Service Integration and Managment (SIAM) services.
Market engagement has indicated that potential suppliers across all the proposed Service Towers were firmly of the view that the SIAM would have to operate in a neutral fashion to ensure fairness in the governance of new operating model. Accordingly, the MoJ has a strong preference for the SIAM service provider to be wholly independent from those service providers awarded contracts for other Service Towers although the MoJ does not propose to place any specific constraints on the number or combination of contracts for which any supplier may bid in this and later competitions. However, in order to minimise any conflict of interest, the succesful bidder for SIAM services will be asked to demonstrate appropriate ethical walls are in place between the parts of its organisation responsible for the delivery of SIAM Services and those parts that may be responsible for the delivery of services in other Service Towers. Suppliers who are considering bidding for SIAM and any other service tower should consider the implications this will have for them, the MoJ and other Service Tower Providers.
The SIAM services that are required can be briefly described as:
— providing the direction, management and coordination for the delivery of end-to-end services in line with an agreed set of coherent service performance expectations,
— providing a single, clear and concise interface to all users of ICT services. This will be achieved by providing service integrator and service management functions across all other Service Tower Providers, adhering to ITIL best practice guidance,
— acting on the MoJ’s behalf to ensure that all ICT Services across the MoJ are transitioned, integrated, managed, monitored and improved during the service lifecycle, adhering to ITIL best practice guidelines.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Service Integration and Management (SIAM).
Please refer to the accompanying Descriptive Document for further details of SIAM services and the scope of the contract.
Estimated value excluding VAT:
Range: between 75 000 000,00 and 125 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: The value given in section II.2.1 is an estimate based on running costs for a contract term of 5 years.
The MoJ plans to enter into a contract with an initial duration of 5 years with the option for the Authority to extend by 2 further 12 month periods.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No Deposits are required. The Authority’s particular Guarantee requirements will be set out in the PQQ (Pre-Qualification Quesionnaire).

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of financing conditions and payment arrangements will be outlined in the ITN.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority intends to enter into a contract with either a single contractor, prime contractor (which may be an existing company or special purpose vehicle). The prime contractor would be expected to be a single legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006 (as mended) on the basis of information provided in response to the Pre-Qualification Questionaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The minimum level(s) of standards required are as set out in the Pre- Qualification Questionnaire (PQQ) note that a number of criteria will be assessed on a pass/fail basis.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See III.2.1 and III.2.2.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: Selected Potential Providers will be issued an ITN following evaluation of responses to the PQQ. The MoJ will rank Potential Providers relative to one another and it will then select a minimum of 4 and a maximum of 6 Potential Providers who will be issued an ITN: 1) Subject to bullet 2 below Potential Providers must pass the minimum threshold (as set in the PQQ); 2) In the event that less than 4 Potential Providers pass the minimum threshold then the MoJ reserves the right to select the 4 top scoring Potential Providers or cancel the procurement; 3) In the event that more than 6 Potential Providers exceed the minimum threshold then the MoJ will only select the 6 highest scoring Potential Providers. The MoJ intends to reduce the number of potential providers to a minimum of 3 and a maximum of 5 Potential Providers following the evaluation of outline bids in accordance with the evaluation criteria and methodology published in the ITN documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 244-396161 of 16.12.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.3.2012
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2012 – 11:59

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5-7 Years

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (there will be some instances where paper responses will be required). If you are not already registered on the eSourcing Portal please send an email to the relevant contact as stated in the notice/advert:
FITScommercial@justice.gsi.gov.uk

Stating:
Company Name.
Your Name.
Contact email.
Sourcing Reference Number: 1372-3-ICT-ICT-FITS SIAM PQQ.
The buyer will then contact you with the registration process.
Transparency requirements:
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online(www.contractsfinder.businesslink.gov.uk) for the general public. The resulting contract shall also be published. The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.

Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf.

The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.
SMEs:
Small to Medium Enterprises (SMEs) are encouraged to express an interest in participating in the competition. This is consistent with the Government’s intention to increase the role of SMEs in its supply chains in order to encourage efficiency and innovation. Accordingly, SMEs are invited to complete PQQs with details forwarded to qualifying contractors.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.2.2012