Gas and oil appliance service and maintenance contract

Gas and oil appliance service and maintenance contract

The successful contractor(s) will provide an annual inspection and maintenance of oil and gas fired boilers, together with listed ancillary appliances and other miscellaneous oil and gas fired appliances installed on Council controlled premises.

UK-Melton Mowbray: Repair and maintenance services of boilers

2013/S 002-002155

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Melton Borough Council
Parkside, Burton Street
For the attention of: Natalie James
LE13 1GH Melton Mowbray
UNITED KINGDOM
E-mail: njames@melton.gov.uk

Internet address(es):

General address of the contracting authority: www.melton.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Melton Borough Council
Parkside, Burton Street
For the attention of: Solicitor to the Council
LE13 1GH Melton Mowbray
UNITED KINGDOM
Telephone: +44 1664502502
E-mail: vwenham@melton.gov.uk
Internet address: www.melton.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Gas and oil appliance service and maintenance contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: In the Borough of Melton, Leicestershire.
NUTS code UKF22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The successful contractor(s) will provide an annual inspection and maintenance of oil and gas fired boilers, together with listed ancillary appliances and other miscellaneous oil and gas fired appliances installed on Council controlled premises, to ensure they are maintained in a safe condition so as to prevent risk of injury to any person or damage to any property. The contractor(s) will also provide an emergency breakdown repair service and issue “Landlords Certificates” where appropriate. The service shall further comprise a 24 hour 365 days per year emergency breakdown repair service for boilers / miscellaneous gas and oil appliances.
There are approximately 44 properties with oil fired boilers and approximately 1340 properties with gas fired boilers and / or gas appliances. It is a mandatory requirement that the successful contractor(s) hold CHAS GAS SAFE and OfTEC as appropriate to each lot as stated in the tender documents.
This is a fixed price contract to include all call-out, labour and material / parts costs for the period of the contract.
The contract will initially be for a period of 5 years from an anticipated start date of 1.7.2013, which the Council at its sole discretion may extend by a further period of 3 years, and thereafter by a period of 2 years, making a total potential term of 10 years.
II.1.6)Common procurement vocabulary (CPV)

50531100, 50531200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Over the potential ten year term, the value of the contract is some GBP 1,900,000. The contract value will increase by the current CPI at the time less half of one per cent annually, starting on the first anniversary of the commencement of the contract.
Estimated value excluding VAT: 1 900 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will initially be for a period of 5 years from an anticipated start date of 1.7.2013, which the Council at its sole discretion may extend by a further period of 3 years, and thereafter by a period of 2 years, making a total potential term of 10 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Gas boiler service and maintenance

1)Short description
To provide an annual inspection and maintenance service for gas fired boilers and appliances installed on Council controlled premises, together with a 24 hour 365 day emergency breakdown repair service.
2)Common procurement vocabulary (CPV)

50531100, 50531200

3)Quantity or scope
There are approximately 1 340 gas boilers and/or appliances across the Borough covered by the lot.
The term of the contract will be for an initial period of 5 years from 1.7.2013, which the Council at its sole discretion may extend by a further 3 years, and thereafter by a further 2 years, giving a total potential term of 10 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Bidders may bid for 1 lot or for both lots.
Lot No: 2 Lot title: Oil boiler service and maintenance
1)Short description
To provide an annual inspection and maintenance service for oil fired boilers and appliances installed on Council controlled premises, together with a 24 hour 365 day emergency breakdown repair service.
2)Common procurement vocabulary (CPV)

50531100

3)Quantity or scope
There are approximately 44 oil boilers across the Borough covered by the lot.
The term of the contract will be for an initial period of 5 years from 1.7.2013, which the Council at its sole discretion may extend by a further 3 years, and thereafter by a further 2 years, giving a total potential term of 10 years.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Bidders may bid for 1 lot or for both lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Where a parent company exists, a parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The payment arrangements will be agreed with the successful bidder(s) and laid out in a final contract document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Bidders for each lot may be 1 or more organisations bidding under the leadership of a prime contractor. The prime contractor will be responsible for the fulfilment of any contract which is awarded.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The services to be undertaken in conformance with all relevant legislation and standards.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenders may be excluded if a director / partner / proprietor is in the state of bankruptcy, has been convicted of a criminal offence related to business or professional conduct, has committed grave misconduct in the course of business, has not fulfilled conditions related to the payment of taxes, or is guilty of misrepresentation in supplying information.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Company turnover, pre tax profit, organisation’s net worth, present cash / credit position, meeting banking agreements, meeting obligations to pay creditors and / or staff. Tenderer’s information will be used in this evaluation and this may be cross checked with reputable credit checking agencies.
Minimum level(s) of standards possibly required: A pre-qualification questionniare must be completed and economic viability and resilience demonstrated.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
A pre-qualification questionnaire must be completed. Tenderers must meet the mandatory standards laid down in the tender documents and summarised in section II.1.5) above, and demonstrate adequate ability and resilience to undertake the service.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Organisation details and experience 20 % Financial information 20 % Health and safety 20 % Environmental management 5 % Contract experience and references 15 % Quality assurance and business continuity 15 % Equal opportunities 5 % Details of sub criteria and weightings applied to them are set out in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 1.2.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
26.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Melton Borough Council
Parkside, Burton Street
LE13 1GH Melton Mowbray
UNITED KINGDOM
E-mail: customerservices@melton.gov.uk
Telephone: +44 1664502502

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Melton Borough Council will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in I.1) above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (As Amended) provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months, although this time period may be reduced to 30 days in certain circumstances). Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and / or shortened and / or a fine imposed by the Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
31.12.2012

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