Gas Central Heating Servicing and Repairs Contract

Gas Central Heating Servicing and Repairs Contract

Atrium Homes is seeking to appoint a suitably qualified contractor to provide a gas central heating servicing and repairs contract, including audit and out of hours call out service, in accordance with the current guidelines and legislative requirements.

UK-Kilmarnock: Miscellaneous repair and maintenance services

2012/S 244-401686

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Atrium Homes
39/41 John Finnie Street
For the attention of: Celia Taylor, Rae Wilson
KA1 1BL Kilmarnock
UNITED KINGDOM
Telephone: +44 1563528816
E-mail: info@atrium-homes.co.uk

Internet address(es):

General address of the contracting authority: http://www.atrium-homes.co.uk

Electronic submission of tenders and requests to participate: http://www.atrium-homes.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Gas Central Heating Servicing and Repairs Contract including Audit and Out of Hours Callout Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: East and North Ayrshire and South Ayrshire.
NUTS code UKM33,UKM37
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Atrium Homes is seeking to appoint a suitably qualified contractor to provide a gas central heating servicing and repairs contract, including audit and out of hours call out service, in accordance with the current guidelines and legislative requirements.
II.1.6)Common procurement vocabulary (CPV)

50800000 – BA09

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
12 months annual contract estimated 80 000 GBP to 120 000 GBP. Option to extend to 4×12 annual contracts subject to performance and cost. Further information will be detailed in the Pre-Qualification Questionnaire
Estimated value excluding VAT:
Range: between 80 000 and 120 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments to be made by or on behalf of the contracting authority in sterling. Payments to be made via an invoice on a monthly basis during the course of the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Registered Company.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applications will only be considered from companies able to demonstrate corporate and financial standing to undertake similar size contracts; relevant experience in providing similar contracts of this nature; the experience and nature of their proposed delivery team; approach to cost certainty, quality standards, sustainability issues, innovation, health and safety, defects management and resourcing; experience in working within similar environments and conditions. Further details will be included in the pre-qualification questionnaire which can be obtained by sending a request to participate to Atrium Homes at info@atrium-homes.co.uk
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Compliance with Gas Safety (Installation & Use) Regulations 1998. Gas Safe Registered Engineers. Full details of the information required will be outlined in the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Full details of the information required will be outlined in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Compliance with Gas Safety (Installation & Use) Regulations 1998. Gas Safe Registered Engineers. Full details of the information required will be outlined in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Compliance with Gas Safety (Installation & Use) Regulations 1998. Gas Safe Registered Engineers. Full details of the profession reserved to deliver this contract will be outlined in the pre-qualification questionnaire.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality.. Weighting 60

2. Price.. Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
16.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.12.2012

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