Gas Maintenance and Servicing Contract Glasgow
The Contract will comprise the provision of a Fixed Rate, all inclusive (labour and materials) fully comprehensive annual servicing and reactive maintenance service of Gas Central Heating Installations.
United Kingdom-Glasgow: Residential property services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Milnbank Housing Association Limited
53 Ballindalloch Drive
For the attention of: Alan Benson
G31 3DQ Glasgow
Telephone: +44 1415518131
General address of the contracting authority: http://www.milnbank.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12842
Electronic access to information: www.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk
Further information can be obtained from: Brown + Wallace
22 James Morrison Street
For the attention of: Gordon Wallace
G1 5PE Glasgow
Telephone: +44 1415528881
Fax: +44 1415528882
Internet address: www.brownandwallace.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Reidvale Housing Association Ltd
Molendinar Park Housing Association Ltd
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Dennistoun, Glasgow.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
It is the intention of the Associations to invite a minimum of 5 suitably experienced Suppliers to tender for their forthcoming 3 Year Gas Maintenance and Servicing Contract commencing on 1.4.2016, with the option of an extension over years 4 and 5 (subject to performance).
The Contract will comprise the provision of a Fixed Rate, all inclusive (labour and materials) fully comprehensive annual servicing and reactive maintenance service of Gas Central Heating Installations, Gas Fires and Smoke Alarms covering all properties within the control of the participating Associations (approximately 2 950 properties).
The period of the Fixed Rate contract shall be 3 Years commencing 1.4.2016, extendible (at the sole discretion of the Contracting Authority) for 2 further periods of 1 year.
Note: To register your interest in this notice and obtain any additional information, please visit the Public Contracts Scotland website at:http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=413996
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at:http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
70331000, 50531200, 50411200, 50531100, 44620000, 44621221, 50000000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The approximate value for the Contract is circa 350 000 GBP per annum.
Estimated value excluding VAT: 1 050 000 GBP
II.2.2)Information about options
Description of these options: The period of the contract shall be 3 Years commencing 1.4.2016, extendible (at the sole discretion of the Client) for 2 further periods of 1 year. Any extension of the contract beyond the initial 3 years will be subject to annual review, by the participating Associations, of the Suppliers performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: 1. All Suppliers who lodge a request to participate can download the Pre-Qualification Questionnaire from the PCS portal. The Pre-Qualification Questionnaire shall require to be completed and submitted via the ‘Tender Submission Postbox’ facility, no later than the deadline stated in this notice.
2. Part 2 of the PQQ, Eligibility, has Mandatory and Discretionary Grounds for Exclusion.
3. Part 3 of the PQQ, Economic and Financial Standing, has Pass/Fail criteria.
4. Part 4 of the PQQ, Technical or Professional Ability, is a Scored and Weighted Section.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Also Refer to Part 3 of the Pre Qualification Questionnaire.
A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
Also Refer to Part 4 of the Pre Qualification Questionnaire.
III.3.1)Information about a particular profession
Reference to the relevant law, regulation or administrative provision: All Suppliers shall require to be registered with Gas Safe, NICIEIC, SNIPEF and Construction Line.
In the event that your organisation is not registered with all of the above or cannot commit to obtaining all such regulations, you will be excluded from further participation in the Procurement process.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: The purpose of the Stage 1 Pre-Qualification Questionnaire is to assist the Selection Board in assessing the skills and experience of the Suppliers and their capacity to meet the requirements of the Contract. The highest scores awarded will be used to select a minimum of 5 Suppliers to be invited to Stage 2.
The PQQ is in 4 parts:
1. Part 1 — Applicant Details,
2. Part 2 — Eligibility (Mandatory and Discretionary Grounds for Exclusion),
3. Part 3 — Economic and Financial Standing (Pass/Fail Section),
4. Part 4 — Technical or Professional Ability (Scored and Weighting Section).
The Stage 2 ITT and Award will invite a minimum of 5 Suppliers to to tender, and all compliant Tenders will be evaluated to determine the ‘Most Economically Advantageous Tender’. The overall award criteria and weightings are 70 % Quality and 30 % Price.
IV.2.2)Information about electronic auction
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.4.1)Body responsible for appeal procedures
Royal Institute of Chartered Surveyors
9 Manor Place
EH3 7DN Edinburgh
VI.5)Date of dispatch of this notice: