Gas Servicing Contract Plymouth

Gas Servicing Contract Plymouth

CH are seeking expressions of interest from suitably qualified and highly experienced service providers to carry out a programme of servicing, planned maintenance and responsive repairs of the heating packs (boilers, radiators and controls) and gas appliances at PCH’s properties.

UK-Plymouth: repair and maintenance services of central heating

2012/S 112-185768

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth Community Homes
Plymouth Community Homes Floor 3 Princess Court 23 Princess Street.
For the attention of: Mrs Karen Grannum
PL1 2EX Plymouth
UNITED KINGDOM
Telephone: +44 1752388349
E-mail: [email protected]

Internet address(es):

General address of the contracting authority: www.plymouthcommunityhomes.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for Gas servicing, maintenance and repairs.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

PCH are seeking expressions of interest from suitably qualified and highly experienced service providers to carry out a programme of servicing, planned maintenance and responsive repairs of the heating packs (boilers, radiators and controls) and gas appliances at PCH’s properties.
The works will include the annual inspection of gas appliances, flues and pipework, servicing of the existing heating installation and newly installed systems,any associated controls, wiring and general repairs where necessary,advising PCH where replacement of heating installation are required and issue Landlord’s gas safety certificates, to undertake the annual checking of smoke detectors / CO2 alarms.
II.1.6)Common procurement vocabulary (CPV)

50720000, 50531100, 50531200, 50530000, 71314310, 71631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

PCH are seeking expressions of interest from suitably qualified and highly experienced service providers to carry out a programme of servicing, planned maintenance and responsive repairs of the heating packs (boilers, radiators and controls) and gas appliances at PCH’s properties.
The works will include the annual inspection of gas appliances, flues and pipework, servicing of the existing heating installation and newly installed systems,any associated controls, wiring and general repairs where necessary,advising PCH where replacement of heating installation are required and issue Landlord’s gas safety certificates, to undertake the annual checking of smoke detectors / CO alarms.
Tenderers should note that the proposed contract for gas servicing covers an area South of the A38, Plymouth Community Homes direct labour will under take the servicing to the North of the A38.
PCH are seeking to appoint one successful service provider.
The proposed contract will be for an initial period of three (3) years and PCH will have the option to extend the contract, at its sole discretion and subject to performance, for a further two (2) years and has a proposed value of £840,000 – £1,500,000 per annum.
II.2.2)Information about options

Options: yes
Description of these options: The proposed contract will be for an initial period of three (3) years and PCH will have the option to extend the contract, at its sole discretion and subject to performance, for a further two (2) years and has a proposed value of £840,000 – £1,500,000 per annum.
PCH reserve the right to terminate the contract based on an annual performance review.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and guarantees required from successful bidders will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financing conditions and payment arrangements applicable to successful bidders will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful contractor will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and the employment of small and medium enterprises. Accordingly, the contract performance conditions will relate in particular to social and environmental.
Considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of the Consolidated Directive 2004/18/EC and as set out in the pre-qualification questionnaire which is available from the address set out in I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. The questionnaire is available from the address set out at I.1 and must be returned by the date set out at IV3.4.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Gas Servicing 2012
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2009/S 111-113376 of 29.9.2009

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High court of England and Wales
Royal Courts of Justice, The Strand
WC1A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: PCH will allow a period of at least ten (10) calendar days between the date it gives notice to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If,by midnight at the end of the second working day of the ten (10) day standstill period, PCH receives a request.
In writing from a candidate as to why it was not successfull, PCH is required to provide additional information to the candidate.
That information must be provided at least three (3) working days before the expiry of the ten (10) days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at section 1.1. An aggrieved candidate who claims that.
It has suffered or risked loss or damage as a result of breach by PCH of its duties under the Public Contracts Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within three (3) months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

11.6.2012