Gatwick Airport – Airport Planning Services Framework

Gatwick Airport – Airport Planning Services Framework

GAL wishes to appoint a panel of framework consultants to support its work in planning the future development of Gatwick Airport.

United Kingdom-London-Gatwick: Architectural, engineering and planning services

2016/S 036-059254

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Gatwick Airport Limited
5th Floor, Destinations Place, Gatwick Airport, West Sussex
For the attention of: Alan Parfitt
RH6 0NP London-Gatwick
UNITED KINGDOM
E-mail: alan.parfitt@gatwickairport.com

Internet address(es):

General address of the contracting entity: www.gatwickairport.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport, West Sussex
For the attention of: Alan Parfitt
RH6 0NP London-Gatwick
UNITED KINGDOM
E-mail: alan.parfitt@gatwickairport.com

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Airport-related activities

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Airport Planning Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 5

II.1.5)Short description of the contract or purchase(s):

Architectural, engineering and planning services. Technical planning services. Architectural, engineering and planning services. Technical planning services. GAL wishes to appoint a panel of framework consultants to support its work in planning the future development of Gatwick Airport. This panel will provide technical airport planning input to the early stages of project development in order to define scope and high-level concept solutions. It does not include the detailed engineering or architectural design of specific projects.
The physical scope of this work includes most airport infrastructure that has a capacity or service related function and is likely to include runways, taxiways, aprons, stands, terminals, piers, car parks and ancillary operational facilities such as hangars, vehicle maintenance, rescue, fire-fighting equipment and storage.
Additionally, it should be noted, that Gatwick Airport currently remains 1 of the Governments shortlisted options for delivering additional runway capacity in the South East of the UK. A decision is expected later in 2016, from Government as to where this runway will be built.
Therefore, in addition to supporting the current operation, this Airport Planning framework may be utilised, if any preparatory work for the second runway (such as producing information required for the DCO submission) becomes necessary and, if the second runway is awarded, to assist with tendering the design and construction packages required to deliver the new runway and supporting infrastructure.

II.1.6)Common procurement vocabulary (CPV)

71240000, 71356400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

With regards to the individual services which may be required from time to time under this framework, these may include, but will not be limited to:
— Capacity Assessments — This is to establish the ability of existing on-airport infrastructure to deliver the appropriate level of service when tested against existing and future traffic scenarios. This could be through the use of spreadsheet models or schedule based capacity / flow modelling. This methodology would have to take account of service levels, process assumptions (e.g. throughput and transaction rates) and traffic characteristics (e.g. passenger profiles or aircraft fleet mix) which are appropriate to Gatwick,
— Facility Requirements — For new processes or where existing infrastructure is considered inadequate, the future requirements for airport infrastructure will be calculated in order to achieve pre-determined levels of service. This work will also be carried out using spreadsheet models or schedule based facility requirement modelling. Airport facility requirements to meet the short, medium and long term needs of the airport will need to be quantified. Where obvious process solutions (rather than infrastructure based solutions) can deliver the required outcomes, these should be identified as an alternative approach. Opportunities for making more efficient use of airport infrastructure should be identified through the modelling,
— Functional Layout Plans — This is the production of 2D and possibly 3D CAD plans showing conceptual layout options to deliver the required infrastructure developments. These could take the form of layout plans for external infrastructure, e.g. aircraft parking stands, or internal infrastructure, e.g. configuration of check-in desks in a terminal. The plans would also include overall land use zoning diagrams for the airport to ensure that land is used efficiently and safeguards for future uses,
— Simulation Modelling — This is the simulation of the airport operation using specialist software to test the capability of existing and future infrastructure solutions. Specifically simulation will be required of the airfield and terminal operational processes. Gatwick already holds simulation models of the terminal developed using the CAST software. GAL wants to build on the existing simulation work and to enable direct comparison with previous modelling exercises. Therefore Airport Planning framework consultants must have the capability to use this particular software packages, although it might be part of a wider suite of simulation models that the framework partner can offer. This work will require the production of presentational material illustrating the results of the simulation for both technical and non-technical audiences.
Potential framework holders are required to carry out all of the above tasks, which will require close working with the various business units at Gatwick Airport Limited to ensure that the work addresses the specific needs of the business and makes use of up-to-date data. The selected contractor(s) will also be expected to work, from time to time, with GAL’s business partners, including airlines, the air navigation service provider and control authorities. A very high standard of written and verbal presentation is required in order to successfully consult with internal and external stakeholders on development requirements and proposals.
Estimated value excluding VAT
Range: between 3 000 000 and 5 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 30.8.2016 Completion 30.8.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised as part of the Request for Proposal (RFP) Stage.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Proposed consortia will be required to form a legal entity prior to any award.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be advised as part of the RFP stage.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All requirements, including mandatory affiliation to recognised professional bodies, will be listed in the PQQ, further details of which may be found in section VI.3).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the PQQ, further details in section VI.3).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the PQQ, further details in section VI.3).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

13500

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Time limit for receipt of requests for documents or for accessing documents: 11.3.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.3.2016 – 16:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The PQQ containing further information and instructions to Bidders will be available on request from 24.2.2016.
After considering the content of this Notice (particularly the CPV Codes), if the potential Bidder is interested in participating, then confirmation of this interest and a request for access to the PQQ should be made to the contact named in Section I.1) as soon as possible and at the latest by 11.3.2016. An access code enabling download of the PQQ from the Gatwick Airport Limited e-Delta tendering platform will then be released.
There will also be an opportunity to attend a Supplier Forum at Gatwick Airport on 26.2.2016, at which further information on Gatwick Airport Limited’s requirements and the procurement process will be made available. Applications for two places at the Forum should be e-mailed to the contact in Section I.1) by 18:00 on 24.2.2016. Based on consideration of the PQQ and Forum content, the Bidder should then confirm, through the e-tendering platform their intention to submit a completed PQQ by the required date.
Please note that Gatwick Airport Limited is not a utility or a controlling authority for the purposes of Directives 2004/17 and 2004/18 of the European Parliament And of the Council and/or the Utilities Contract Regulation 2006. Therefore this notice is published voluntarily for publicity purposes only.

Please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:xxx

You must register on this site to be able to request an access code for downloading the PQQ. If you are already registered you will not need to register again, simply use your existing user name and password. Please note there is a password reminder link on the homepage.

Regarding the deadline for submitting a PQQ response on 24.3.2016, please ensure that you allow yourself plenty of time to upload documents. You will be able to talk to the Delta eSourcing Helpdesk on 0845 270 7050 or email helpdesk@delta-esourcing.com should you experience any difficulty.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Architectural%2C-engineering-and-planning-services./842Z8PYZA9

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/842Z8PYZA9

GO Reference: GO-2016216-PRO-7766446.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport, West Sussex
RH6 0NP London-Gatwick
UNITED KINGDOM
Telephone: +44 1293501471

Body responsible for mediation procedures

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport, West Sussex
RH6 0NP London-Gatwick
UNITED KINGDOM
Telephone: +44 1293501471

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport, West Sussex
RH6 0NP London-Gatwick
UNITED KINGDOM
Telephone: +44 1293501471

VI.5)Date of dispatch of this notice:

16.2.2016

Enjoyed this post? Share it!