Gazelle Future Support

Gazelle Future Support

As part of the Gazelle Capability Sustainment Programme, Gazelle Platform Through Life Support is required to ensure the continuity of best value, effective and appropriate support.

UK-Bristol: Helicopters

2013/S 087-148389

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Puma & Gazelle Project Team, DE&S
Yew 0A, Mailpoint # 1037, Neighbourhood 1, MoD Abbeywood
For the attention of: Alan Pippett
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067982406
E-mail: alan.pippett132@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Gazelle Future Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKJ3

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 51
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 400 000 GBP

II.1.5)Short description of the contract or purchase(s):

Helicopters. Parts for helicopters. Repair and maintenance services of helicopters. Structure and mechanical spare parts for military aerospace equipment. Electronic and electrical spare parts for military aerospace equipment. Project-management services other than for construction work. The UK Army Gazelle AH1 Mk1 is a light multi-purpose helicopter, the effective fleet of 34 aircraft currently supports a forward fleet of 24 aircraft. As part of the Gazelle Capability Sustainment Programme, Gazelle Platform Through Life Support is required to ensure the continuity of best value, effective and appropriate support.
The current Gazelle Platform Through Life Support contract is due to expire on 31/12/13. A replacement for the Gazelle Platform Through Life Support contract is required to commence on 1/1/14 and continue until the Gazelle Out of Service Date (currently expected to be 31/3/18). Expressions of Interest in this requirement are sought from industry.
This requirement will involve the successful Contractor in having a commercial relationship with Eurocopter (France) the Gazelle Design Organisation. In addition the requirement will involve compliance with appropriate Military Aviation Authority regulations.
The Gazelle Platform Through Life Support requirement includes the provision of:
A Management Service; Supply of Gazelle spares (less Engine replacement units and components); The Repair & Overhaul of parts (less Engine replacement units and components); Provision of Obsolescence management (less Engine replacement units and components); Undertaking Fault investigation (less Engine replacement units and components); Provision of Technical assistance on request (less Engine replacement units and components); Provision of Post Design Services; Undertaking Technical Publication updates (less Engine Publications); The provision of Illustrated Parts Catalogue updates (less Engine Publications); Transportation of parts (less Engine replacement units and components) and undertaking of Additional Tasking (i.e. emergent work not covered elsewhere).
The Authority invites expressions of Interest from suppliers to meet the above requirement. All suppliers expressing an interest will be issued with a Pre Qualification Questionnaire (PQQ). This will be used to downselect to those suppliers invited to tender. The PQQ Part 1 identifies a number of pass / fail criteria including Economic and Financial standing which all suppliers will be required to pass. Suppliers passing the PQQ Part 1 evaluation will be downselected if necessary to a maximum of 6 bidders using a scored evaluation (to be detailed in the PQQ) of the criteria that are listed below. Some of these criteria will require prospective bidders to demonstrate a minimum acceptable level of technical ability and perfomance.
The PQQ evaluation criteria are: Quality Assurrance; Capability; Capacity; Safety (Including Maintenance Approved Organisation Scheme (MAOS) and Design Approved Organisation Scheme (DAOS)); Sustainability (Environmental Performance).
II.1.6)Common procurement vocabulary (CPV)

34711500, 34731700, 50212000, 35641000, 35642000, 79421000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 4 400 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: An option is required to extend the contract by 1 year to support the Gazelle Aircraft should it not be taken out of service on 31/03/2018.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.1.2014. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to request an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment via the Authority’s Purchase to Payment (P2P) electronic system.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority requires that the group forms a Single legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority does not believe that either TUPE or the Aquired Rights Directive applies to this Contract opportunity. However this is currently being confirmed with the incumbent Contractor.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
As part of the Pre Qualification Questinnnaire the Authority will require the last 3 years certified audited accounts in statutory form, profit and loss account and balance sheet.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability;
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where – (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property;
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures;
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator’s educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator’s managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract;
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority;
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
This will be fully defined in the Pre Qualification Questionnaire.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: As defined in section II.1.5) in PQQ evaluation criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

P2G/0435.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2014 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201351-DCB-4772293

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Puma & Gazelle Project Team, DE&S
Yew 0A, Mailpoint # 1037, Neighbourhood 1, MoD Abbeywood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: alan.pippett132@mod.uk
Telephone: +44 3067982406

Body responsible for mediation procedures

Puma & Gazelle Project Team, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.5.2013