General Building and Maintenance Repairs for Islington Council

General Building and Maintenance Repairs for Islington Council

Islington Council invites suitable expressions of interest from experienced General Build Repairs and Maintenance contractors in support of the Council’s in-house teams.

United Kingdom-London: Construction work

2015/S 118-212695

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Islington
Third Floor, 7 Newington Barrow Way, Finsbury Park
For the attention of: Ms Chloe Gardhouse
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: procurement@islington.gov.uk

Internet address(es):

General address of the contracting authority: http://www.islington.gov.uk/

Address of the buyer profile: http://www.islington.gov.uk/

Electronic access to information: https://www.londontenders.org

Electronic submission of tenders and requests to participate: https://www.londontenders.org

Further information can be obtained from: Islington
Third Floor, 7 Newington Barrow Way, Finsbury Park
For the attention of: Ms Chloe Gardhouse
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: procurement@islington.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Islington
Third Floor, 7 Newington Barrow Way, Finsbury Park
For the attention of: Ms Chloe Gardhouse
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: procurement@islington.gov.uk

Tenders or requests to participate must be sent to: Islington
Third Floor, 7 Newington Barrow Way, Finsbury Park
For the attention of: Ms Chloe Gardhouse
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075278118
E-mail: procurement@islington.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Islington Council is committed to making Islington a fairer place to live and work and an efficient repairs and maintenance service to its residents is a Housing priority. Islington Council invites suitable expressions of interest from experienced General Build Repairs and Maintenance contractors in support of the Council’s in-house teams. The repairs service aims to demonstrate a positive impact on our residents’ health and well-being by maintaining properties which are safe and fit for purpose.
Islington Council has set up an in-house repairs team to carry out repairs and maintenance to our housing stock. Staff in the in-house repairs team are employed directly by Islington Council. Islington has a housing stock of approximately 28 800 properties of which approximately 7 500 are leaseholder/Tenant Managed Organisations/Co-operatives. The in-house repairs and maintenance teams require support from external general build contractors, with multi-skilled tradespeople in delivering a first-class repairs and maintenance service to its residents. Leaseholders who may be required to pay towards part of any repairs and maintenance costs have been consulted.
The responsive General Build Repairs and Maintenance works include day-to-day, emergency and routine repairs, out of hours emergency and urgent repairs, legal repair works and general maintenance and improvements to our residential buildings and estates. Leaseholders may need to contribute to the cost of repairs, maintenance or improvements, through the block and/or estate repairs element of their annual service charge. The Schedule of Rates details the costs of types of work carried out and are essential to ensure an accurate and timely recharge to leaseholders.
For the purpose of the General Build Repairs and Maintenance package the borough will be divided into three geographical areas: central, north, and south. 3 successful bidders (contractors) will be allocated to 1 area each (a primary area); each contractor will also become the standby contractor (secondary and tertiary) for each of the other areas. For example — contractor ‘A’ will be the primary contractor for the north area; they will also be the secondary in the central area and tertiary in the south
The aim is to support the in-house teams in providing an efficient and effective service to our residents and ensure the Council’s housing stock is maintained in good order of repair. This will include basic repairs, improvements, maintenance or minor adaptations and the ability to respond to urgent matters. Examples of work which may be carried out under the proposed agreements include, but are not limited to: Carpentry, Plumbing, Plastering, Painting Metal work (including welding), Glazing, Joinery, UPVC (doors and windows), Vinyl floor laying, Groundwork, Brickwork, Dig up,s Environmental cleans, Securing (sitex doors and windows), Damp Proof Courses (injections). The Council is looking to appoint a total of 3 general build contractors to carry out multi-trade repairs and maintenance works to Islington Council housing stock.
TUPE (Transfer of Undertakings (Protection of Employment) Regulations) Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the Invitation to Tender (ITT).
The contract period will be for 24 months from estimated start date 18.1.2016. There will be an option to extend for 24 months. The contract length is therefore up to a maximum of 48 months including the extension. Any extension will be subject to satisfactory performance and future support requirements.
The estimated annual value of these advertised contracts is 1 500 000 GBP combined for all 3 appointed providers. The estimated overall total aggregate value of these advertised contracts is therefore 6 000 000 GBP (1 500 000 GBP per year x 4 years). There are no guaranteed volumes of work as this is based on demand.
Tenders or requests to participate must be sent via the London Tenders Portal.

II.1.6)Common procurement vocabulary (CPV)

45000000, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

For the purpose of the General Build Repairs and Maintenance package the borough will be divided into three geographical areas: central, north, and south. These geographical areas correspond to our area offices as follows: Upper Street (central) Holland Walk (north) Old Street (south).
3 successful bidders (contractors) will be allocated to 1 area each (a primary area); each contractor will also become the standby contractor (secondary and tertiary) for each of the other areas. For example — contractor ‘A’ will be the primary contractor for the north area; they will also be the secondary in the central area and tertiary in the south.
Each of the 3 appointed contractors will be allocated work within their primary area, however if they do not commence works within the agreed time period, refuse or are unable to commence the work it may be given to the secondary or tertiary contractor.
To ensure all residents and leaseholders receive an equal service and price the areas assigned will rotate every 4 months so the primary contractor for the north area will become the primary contractor for the central area and the primary contractor the central area will become the primary contractor for the south area and so forth.
Estimated value excluding VAT:
Range: between 0 and 6 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

Minimum level(s) of standards possibly required: Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

Minimum level(s) of standards possibly required:

Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 12

Objective criteria for choosing the limited number of candidates: Please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) for contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1516-014
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.8.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.9.2015 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Tenders or requests to participate must be sent via the London Tenders Portal.This contract is over the Official Journal of the European Union (OJEU) threshold. The contract will be procured using the Restricted Procedure. The Restricted Procedure means the procurement process will be conducted in two stages. The first stage will involve selecting a maximum of the 12 highest-scoring organisations through a pre-qualification questionnaire (PQQ). All submissions will be subject to minimum requirements as stated in the PQQ. The second stage will be an evaluation of tenders submitted by bidders who are selected at the PQQ stage.
How to express an interest If you wish to apply for this contract please follow the steps below:
Register your company free of charge via the London Tenders Portal. Link: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm Await acceptance. You will receive an email confirming your username and password. Use your username and password to log into the London Tenders Portal and express your interest in 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover. Categories 45000000 — Construction of new buildings and works, restoring and common Repairs, 50800000 — Miscellaneous repair and maintenance services. Shortly after you have expressed interest, you will receive a second email containing a link to access the PQQ. For further information please refer to the advertisement and tender documents on the London Tenders Portal (www.londontenders.org) contract: 1516-014 General Building and Maintenance Repairs Including Out of Hours Cover.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Islington Council
7 Newington Barrow Way, Finsbury Park
N7 7EP London
UNITED KINGDOM
E-mail: procurement@islington.gov.uk
Telephone: +44 2075278118
Internet address: www.islington.gov.uk

VI.5)Date of dispatch of this notice:

17.6.2015

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