General Building Works Framework Londonderry

General Building Works Framework Londonderry

Framework Agreement for Provision of General Building, Electrical and Mechanical Works.

United Kingdom-Londonderry: Construction work

2016/S 092-164114

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Apex Housing Association Limited
10 Butcher Street
Londonderry
BT48 6HL
UNITED KINGDOM
Contact person: Procurement Officer
E-mail: development@apex.org.uk
NUTS code: UKN0

Internet address(es):

Main address: http://www.apex.org.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.apex.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for Provision of General Building, Electrical and Mechanical Works.

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Works

II.1.4)Short description:

Apex Housing Association (‘Apex’) provides housing and support at affordable costs for those in need. Apex aims to meet the particular requirements of families and individuals through the provision of accommodation and associated services for general needs, young people, active and frail older people and for those with mental health difficulties, learning difficulties and those requiring emergency shelter.

Apex is seeking to identify suitably qualified Economic Operators for the provision of general building, electrical and mechanical works to dwellings owned by all Housing Associations who are registered with the Department for Communities in Northern Ireland (formerly Department for Social Development) (https://www.communities-ni.gov.uk/publications/registered-housing-associations-performance-indicators-2014-2015). The Framework is being established by Apex and will be available for use by those registered Housing Associations.

II.1.5)Estimated total value

Value excluding VAT: 12 255 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Belfast including County Antrim, County Down and County Armagh

Lot No: 1

II.2.2)Additional CPV code(s)

44212310
44220000
44221000
44221100
44221110
44221111
44221200
45111100
45113000
45200000
45210000
45211200
45211100
45211360
45215210
45215214
45232141
45232400
45232460
45259300
45260000
45261000
45261100
45421120
45421130
45421131
45421132
45421148
45421151
45421152
45421160
50000000
50116100
50411200
50411300
50531100
50531200
50532400
50610000
50711000
50712000
50720000
50750000
50800000
70333000
71334000
45261210
45261900
45261920
45262210
45262620
45262800
45300000
45310000
45350000
45400000
45453000
45454000
50700000
50710000
51100000
45262640
45262700
45311000
45311100
45311200
45312100
45313100
45315000
45315100
45315300
45330000
45331000
45331100
45331110
45331200
45331210
45331220
45331221
45331230
45331231
45332000
45332200
45332300
45332400
45333000
45333100
45421100
45421110
45421111
45421112

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

The Framework is being established to enable Apex and the above noted Housing Associations registered with the Department for Communities in Northern Ireland to place contracts for the provision of a comprehensive service embracing building, electrical works and mechanical works in Northern Ireland (the ‘Services’).

Economic Operators should note that Apex makes no guarantees regarding the value of contracts which will be placed under the Framework. Each Housing Association wishing to utilise the Framework shall enter into a contract with the successful Economic Operator which will cover all of the Services to be delivered to that Housing Association.

The Framework Agreement will be for a duration of 4 years.

The Framework has been subdivided into two (2) Lots: (1) Belfast including County Antrim, County Down and County Armagh; and (2) Londonderry including County Londonderry, County Tyrone and County Fermanagh. Economic Operators may submit a Pre-Qualification Questionnaire (PQQ) response for 1 or both Lots.

Apex will conduct the procurement using the Restricted Procedure, which is a 2-stage process, therefore only those who meet the requirements set out in the Pre-Qualification Questionnaire Package (‘PQQP’) and are ranked 1 to 10 following the evaluation process will proceed to the Invitation to Tender (‘ITT’) evaluation stage. Tenders are then evaluated and the Framework established. Economic Operators must be entirely confident that they have the necessary financial and technical capacity to meet the requirements.

The form of contract that will be used to call-off from the Framework for the provision of the Services will be an NEC Short form of contract.

The estimated value of the Services to be provided under this Lot is estimated to be 1 605 000 GBP per annum exclusive of VAT based on a framework duration of 4 years.

Economic Operators should note that contracts awarded under the Framework may be awarded either directly to framework members without a further competition or by using a mini-competition between framework members only. Apex reserves the right at its sole discretion to directly award contracts up to a value of 50 000 GBP to the highest ranked Economic Operator who fulfils all the stated requirements to Apex’s satisfaction.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 605 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in days: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

Economic Operators will be chosen in accordance with the pre-qualification evaluation exercise as set out in the Memorandum of Information (‘MOI’) and the PQQP. For clarity, it is anticipated that the ten (10) Economic Operators for each Lot that satisfy the completeness and compliance checks, the criteria for the rejection of Economic Operators, the information as to economic and financial standing and who achieve the highest scores in the technical or professional ability evaluation process will be shortlisted and invited to submit tenders for appointment to the Framework Agreement for each Lot. It is also anticipated that there will be five (5) contractors appointed to the Framework for each Lot.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic Operators will be chosen in accordance with the pre-qualification evaluation exercise as set out in the MOI and PQQP. Apex anticipates pre-qualifying 10 Economic Operators for each Lot to proceed through to the ITT stage. It is also anticipated that the Economic Operators ranked 1 to 5 will then be appointed to the Framework Agreement(s) for each Lot.

II.2)Description

II.2.1)Title:

Londonderry including County Londonderry, County Tyrone and County Fermanagh

Lot No: 2

II.2.2)Additional CPV code(s)

45211200
45215214
45262800
45300000
45310000
45350000
45400000
45453000
45454000
50700000
50710000
51100000
44212310
44220000
44221000
44221100
44221110
44221111
44221200
45111100
45113000
45200000
45210000
45211100
45211300
45211360
45215210
45232141
45232400
45232460
45259300
45260000
45261000
45261100
45261210
45261900
45261920
45262210
45262620
45262640
45262700
45311000
45311100
45311200
45312100
45313100
45315000
45315100
45315300
45330000
45331000
45331100
45331110
45331200
45331210
45331220
45331221
45331230
45331231
45332000
45332200
45332300
45332400
45333000
45333100
45421100
45421110
45421111
45421112
45421120
45421130
45421131
45421132
45421148
45421151
45421152
45421160
50000000
50116100
50411200
50411300
50531100
50531200
50532400
50610000
50711000
50712000
50720000
50750000
50800000
70333000
71334000

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

The Framework is being established to enable Apex and the above noted Housing Associations registered with the Department for Communities in Northern Ireland to place contracts for the provision of a comprehensive service embracing building, electrical works and mechanical works in Northern Ireland (the ‘Services’).

Economic Operators should note that Apex makes no guarantees regarding the value of contracts which will be placed under the Framework. Each Housing Association wishing to utilise the Framework shall enter into a contract with the successful Economic Operator which will cover all of the Services to be delivered to that Housing Association.

The Framework Agreement will be for a duration of 4 years.

The Framework has been subdivided into two (2) Lots: (1) Belfast including County Antrim, County Down and County Armagh; and (2) Londonderry including County Londonderry, County Tyrone and County Fermanagh. Economic Operators may submit a Pre-Qualification Questionnaire (PQQ) response for 1 or both Lots.

Apex will conduct the procurement using the Restricted Procedure, which is a 2-stage process, therefore only those who meet the requirements set out in the Pre-Qualification Questionnaire Package (‘PQQP’) and are ranked 1 to 10 following the evaluation process will proceed to the Invitation to Tender (‘ITT’) evaluation stage. Tenders are then evaluated and the Framework established. Economic Operators must be entirely confident that they have the necessary financial and technical capacity to meet the requirements.

The form of contract that will be used to call-off from the Framework for the provision of the Services will be an NEC short form of contract.

The estimated value of the Services to be provided under this Lot is estimated to be 10 650 000 GBP per annum exclusive of VAT based on a framework duration of 4 years.

Economic Operators should note that contracts awarded under the Framework may be awarded either directly to framework members without a further competition or by using a mini-competition between framework members only. Apex reserves the right at its sole discretion to directly award contracts up to a value of 50 000 GBP to the highest ranked Economic Operator who fulfils all the stated requirements to Apex’s satisfaction.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 650 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:

Economic Operators will be chosen in accordance with the pre-qualification evaluation exercise as set out in the Memorandum of Information (‘MOI’) and the PQQP. For clarity, it is anticipated that the ten (10) Economic Operators for each Lot that satisfy the completeness and compliance checks, the criteria for the rejection of Economic Operators, the information as to economic and financial standing and who achieve the highest scores in the technical or professional ability evaluation process will be shortlisted and invited to submit tenders for appointment to the Framework Agreement for each Lot. It is also anticipated that there will be five (5) contractors appointed to each Lot.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic Operators will be chosen in accordance with the pre-qualification evaluation exercise as set out in the MOI and PQQP. Apex anticipates pre-qualifying 10 Economic Operators for each Lot to proceed through to the ITT stage. It is also anticipated that the Economic Operators ranked 1 to 5 will then be appointed to the Framework Agreement(s) for each Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Apex reserves the right to require deposits, guarantees, bonds or other forms of appropriate security. Further details will be provided in the tender documentation.

Requests to participate may be submitted by a single candidate or a grouping of economic operators (consortium). In the event of a successful consortium bid, Apex may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member contracts on the basis of joint and several liability irrespective of the legal form adopted.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/06/2016
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/08/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Apex expressly reserves the rights: (i) To cancel this procurement at any stage; (ii) Not to award any contract as a result of the procurement process commenced by publication of this notice; and (iii) To make whatever changes it may see fit to the content and structure of the competition. Apex shall not be responsible for any costs incurred by bidders, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.

The PQQP Documentation can be obtained from the contact identified at Section I.1) of this notice. When requesting the information, Economic Operators are required to identify a contact point and a corresponding email address. In the event that Apex is required to circulate any clarifications during the tender process, it shall send any clarifications to this address and will not be responsible for contacting Economic Operators in any other way. It is the Economic Operator’s responsibility to ensure that this contact information is kept up to date and Economic Operators should advise Apex as soon as possible if the contact point changes.

It is the responsibility of bidders to ensure that they access the PQQP documentation promptly in order to give themselves sufficient time to provide a full and accurate response.

All discussion and correspondence shall be deemed strictly subject to contract until the Framework(s) is/are entered into. The Framework(s) shall not be binding until signed and dated by duly authorised representatives of both the relevant Housing Association and the relevant Economic Operator.

For clarity, in relation to Section IV.1.3) Apex anticipates that there will be five (5) contractors appointed to the Framework for each Lot.

VI.4)Procedures for review

VI.4.1)Review body

High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
UNITED KINGDOM
E-mail: office@courtsni.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Any appeals should be promptly brought to the attention of the Chief Executive of Apex at the address set out in this notice, and will be dealt with in accordance with the requirements of the Public Contracts Regulations 2015. Any appeals must be brought within the time-scales specified by the applicable law, including, without limitation, the Public Contracts Regulations 2015. In accordance with such regulations, the Contracting Authority will also incorporate a minimum 10 calendar day standstill period from the point information on award of contract is communicated to tenderers.

VI.4.4)Service from which information about the review procedure may be obtained

Apex Housing Association Limited
10 Butcher Street
Derry/Londonderry
BT48 6HL
UNITED KINGDOM
E-mail: development@apex.org.ukInternet address:http://www.apexhousing.org

VI.5)Date of dispatch of this notice:

11/05/2016

 

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