Geographic Information System Replacement

Geographic Information System Replacement

Procurement of a supported Geographic Information System solution which will result in a Partnership with Southern Water Services Ltd for GIS related services.

United Kingdom-Worthing: Geographic information systems (GIS or equivalent)

2016/S 203-367276

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Southern Water Services Ltd
Southern House
Worthing
BN13 3NX
United Kingdom
Telephone: +44 1903272489
E-mail: steven.kane@southernwater.co.uk
NUTS code: UKJ
Internet address(es):Main address: https://www.southernwater.co.uk/

Address of the buyer profile: https://southernwater.bravosolution.co.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://southernwater.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://southernwater.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity

Water

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Geographic Information System (GIS) Replacement.

Reference number: prj_157

II.1.2)Main CPV code

38221000

II.1.3)Type of contract

Services

II.1.4)Short description:

Procurement of a supported Geographic Information System (GIS) solution which will result in a Partnership with Southern Water Services Ltd for GIS related services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000
38221000
48326000
72261000

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

South East of England.

II.2.4)Description of the procurement:

This Contract Notice is to request the implementation of a GIS solution, licenses and support for 4 years. There will be an option to extend this Agreement for a further 5 years (1 year renewals), should the need be there.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: yes
Description of renewals:

The Initial Term will be 48 months, but we reserve the right to renew the Agreement for up to 60 months further to this period. These extensions will be in 12 month blocks.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As described in the procurement documents.

Minimum level(s) of standards possibly required:

Minimum annual turnover of 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As described in the procurement documents.

Minimum level(s) of standards possibly required:

ISO 9001, ISO 27001.

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As described in the procurement documents.

III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Parent Company Guarantee or equivalent may be necessary.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

60 day payment terms from approved invoice.

III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Agreement to be awarded to a single legal entity.

III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/11/2016
Local time: 10:30
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

Submission of expression of interest and procurement specific information: This procurement exercise will be conducted on the BravoSolution e-procurement portal at: https://southernwater.bravosolution.co.uk/ Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows: i) Candidates should register on the BravoSolution e-procurement portal at:https://southernwater.bravosolution.co.uk/ ii) Once registered, candidates must express their interest as follows: a) login to the portal; b) select ‘View current opportunities and notices’; c) access the listing related to this contract titled ‘GIS Replacement Tender’ and view details; d) click on Express Interest button; iii) Once you have expressed interest, please complete the PQQ. You must then publish your reply using the publish button; iv) For any support in submitting your expression of interest please contact the eTendering help desk at. 0800 368 4850 or help@bravosolution.co.uk

The Value inserted in II.2.6) has been included as this field was mandatory. SW hasn’t got sufficient information to estimate a value for the optional 9 year contract duration.

VI.4)Procedures for review

VI.4.1)Review body

Southern Water Services Limited
Worthing
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/10/2016

 

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