Geotechnical and Geoenvironmental Framework 2013-2017

Geotechnical and Geoenvironmental Framework 2013-2017

Geoenvironmental site investigation within the geographical areas of Hampshire County Council, East Sussex County Council and other local authority areas; provision of professional personnel for interpretive works and laboratory testing soils.

UK-Winchester: Geotechnical engineering services

2013/S 019-028748

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Economy, Transport and Environment Department The Castle
Contact point(s): Procurement Support
SO23 8UD Winchester
UNITED KINGDOM
Telephone: +44 1962832323
E-mail: procurement.support@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

Tenders or requests to participate must be sent to: Hampshire County Council
Economy, Transport & Environment Department, The Castle
SO23 8UD Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Sussex County Council
County Hall, St Anne’s Crescent
BN7 1UE Lewes
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Geotechnical and Geoenvironmental Framework 2013-2017.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Geographical areas of Hampshire County Council and East Sussex County Council, United Kingdom.
NUTS code UKJ33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)
Geotechnical and Geoenvironmental Framework. Services to consist of Geotechnical and Geoenvironmental site investigation within the geographical areas of Hampshire County Council, East Sussex County Council and other local authority areas; provision of professional personnel for interpretive works and laboratory testing soils. Individual works orders may vary in value between GBP 1 000 and GBP 150 000.
II.1.6)Common procurement vocabulary (CPV)

71332000, 71510000, 71350000, 71351500, 71600000, 45120000, 90522000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Geotechnical and Geoenvironmental site investigation services including the digging of boreholes and trial pits, windowless sampling and dynamic probing with associated laboratory testing, interpretation of data, assessment and reporting with recommendations and guidance as appropriate. Maximum individual works order value will be approximately GBP 150 000. Approximate anticipated maximum total order value through the framework is GBP 1 500 000.
Estimated value excluding VAT:
Range: between 400 000 and 1 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 17.6.2013. Completion 16.6.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As defined in the Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form will be required. In the case of organisations applying as a consortium or joint venture, full details for each member are required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally responsible for the performance of the contract.
As defined in the Tender Documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Performance management system linked to volume of work awarded to each supplier on the framework.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43-51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009. Should any of the mandatory exclusion criteria below apply to your organisation, this will result in a FAIL.
Has your organisation or any director or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences?
a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of theCriminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participationin a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA;
b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 ofthe Prevention of Corruption Act 1906, where the offence relates to active coruption;
c) the offence of bribery, where the offence relates to active corruption;
Ca) bribery within the meaning of section 1 or 6 of the Bribery Act 2010);
d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as definedby Article 1 of the Convention on the protection of the financial interests of the European Communities, withinthe meaning of:
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act1978 or the Theft (Northern Ireland) Order 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of theCompanies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 orsection 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of theCriminal Justice Act 1993; or
(vii) destroying, defacing or concealing of documents or procuring the extension of a valuable security within themeaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or
(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 ofthe Fraud Act 2006;
e) money laundering within the meaning of section 340 (11) of the Proceeds of Crime Act 2002;
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order1996;
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 ofthe Drug Trafficking Act 1994; or.
f) any other offence within the meaning of Article 45(1) of Directive 2004/18/EC as defined by the national law of any relevant State.
Tenderers are advised it is a condition of this framework that all managers and operatives (including sub-contractors) are suitably competent to execute all trades and operations encompassed by this framework in full compliance with Legislation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43-51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009.
Tenderers are advised that the following minimum Insurance levels are required:
Employer’s Liability GBP 10 000 000.
Public Liability GBP 10 000 000.
Professional Indemnity (for the life of the contract plus 6 years) £5m
If tenderers are unable to confirm their commitment to obtaining either a Performance Bond or Parent Company Guarantee prior to contract award, (if deemed necessary by Hampshire County Council), and the risk score for your organisation indicates that either a Parent Company Guarantee or Performance Bond is required, this will result in a ‘Fail’ score being awarded.
Suppliers are required to provide at least one of the following:
– A copy of your audited accounts for the last two financial years
– If you qualify for the small business exemption, a copy of your statutory accounts for your last two financial years.
– A statement of turnover, profit and loss account, balance sheet and a Director’s/Managing Partners report (if available) for the most recent 2 years of trading.
– A statement of turnover, profit and loss account, balance sheet and a Director’s/Managing Partners report (if available) for the most recent year of trading.
– Management Accounts including a profit and loss account and balance sheet for all periods of trading available.
– A statement of your cash flow forecast, projected profit and loss account and balance sheet for the current year and a bank letter outlining the current cash and credit position.
– Alternative means of demonstrating financial status if trading for less than one year (e.g. a copy of your business plan, cash flow forecast, details of your start-up capital/loans or management accounts).
To support the financial assessment the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess the candidate’s financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the PQQ.
The risk score obtained (by either method) for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 – fail.
Score of between 26 and 49 – pass – subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either one of these is unable to be provided, this will result in a “Fail.” Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.
Score of 50 and over – pass.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 43-51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 25 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009.
Minimum level(s) of standards possibly required:
Tenderers are required to have a Health and Safety Policy that recognises that good health and safety management supports the delivery of their organisation’s service and forms part of an overall Risk Management process and culture, advocating good health and safety management to reduce injury and loss, and helping promote a healthy workforce.
Tenderers are required to comply with equalities and anti-discrimination legislation, and to treat all people fairly and equally so that no one group of people is treated less favourably than others.
Tenderers are required to confirm that they have an ethos to reduce their carbon footprint, proactively manage and reduce their impact on the environment and their use of natural resources and to develop their Corporate Social Responsibility.
In addition to the above, the following areas will be scored as part of the Stage 1 tender assessment:
Quality Assurance
Case Studies
References.
Tenderers who do not achieve an overall score of 50 % or higher in Stage 1 will not be eligible to be considered for the Price and Quality Stage 2 assessment criteria and will therefore be excluded from the tender process. Further details are provided in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 15: and maximum number 20
Objective criteria for choosing the limited number of candidates: Confirmation of undertaking (pass or fail), Professional and Business Standing (pass or fail), Financial (pass or fail), Insurance (pass or fail); Experience and Reliability: Experience (Case Studies) (weighted score) Reliability (References) (weighted score), Quality Assurance (weighted score), Health and Safety (pass or fail), Equalities (pass or fail); Declaration (pass or fail). More detailed scoring criteria is given in the PQQ Notes for Guidance.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ENV914
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Instructions how to download tender documents
This procurement will be undertaken using an e-tendering system (In-tend) which can be found at https://in-tendhost.co.uk/hampshire. Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire / under the HELP tab.

If you are not currently a registered supplier please register your company via the company details tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.
Once you have registered, or if you already are a registered supplier, please log on. Once in the website, click on tenders on the top bar, scroll down to current and then search for the title of this project for further information. If you wish to express interest please click on express interest. Tender documents will then be available for download
How to submit a tender using the In-tend web site:
Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your my tenders folder. Once you have located the tender you require, click on the view details button of this project then click on the itt documetns tab. Scroll down the page to where it says tender documents received and view all tender documents received. Click on the view button. Download the documents as required.
If we have chosen to use an interactive questionnaire, this will be located under my tender return. This will vary depending on the tender.
When you have completed your tender, scroll down to the attach documents button and search for your saved document/s. Upload the documents back on to the website and click on the red submit return button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt. If you cannot see the receipt due to popup blocker you will be able to view the receipt on the history tab. Documents must be uploaded using Word/Excel or PDF format.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.1.2013

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