Gipsy Hill Federation Schools Tender for Cleaning Services

Gipsy Hill Federation Schools Tender for Cleaning Services

The contract will commence on 22 July 2017 for a period of three years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

United Kingdom-London: School cleaning services

2017/S 023-039660

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Kingswood School — Lower Site and Children Centre
Kingswood Primary School Lower Site, 55 Gipsy Road
London
SE27 9NP
United Kingdom
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKI

I.1)Name and addresses

Kingswood School — Upper Site
Kingswood Primary School Upper Site, 188 Gipsy Road
London
SE27 9RD
United Kingdom
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKI

I.1)Name and addresses

Paxton Primary School
Woodland Road
London
SE19 1PA
United Kingdom
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKI

I.1)Name and addresses

Fenstanton Primary School
Abbots Park
London
SW2 3PW
United Kingdom
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKI

I.1)Name and addresses

Crawford Primary School
Crawford Road
London
SE5 9NF
United Kingdom
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKI

I.1)Name and addresses

Elm Wood Primary School
Carnac Street
London
SE27 9RR
United Kingdom
Telephone: +44 1276673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKI

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.litmuspartnership.co.uk/project/gipsy_hill_federation
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tender for Cleaning Services — Gipsy Hill Federation.

II.1.2)Main CPV code

90919300

II.1.3)Type of contract

Services

II.1.4)Short description:

Gipsy Hill Federation schools are utterly committed to transforming lives and further enriching their community. They work very closely with the DfE, Lambeth and Southwark Local Authorities, to expand their primary school sites. A mark of the richness, excellence and determination of their community is validated by the Department for Education committing significant sums of money to build and create their new secondary school, Gipsy Hill School (opening September 2017). The potential for future growth of the Federation would require flexibility to incorporate any new schools into service delivery.

The successful tenderer will be required to provide cleaning services at the following participating schools located within the London Borough of Lambeth:

Kingswood School –

Lower Site and Children Centre

Kingswood School –

Upper Site

Paxton School

Fenstanton School

Crawford School

Elm Wood School.

II.1.5)Estimated total value

Value excluding VAT: 1 050 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Kingswood School — Lower Site and Children Centre

Lot No: 1

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

Kingswood School — Lower Site and Children Centre

London

United Kingdom.

II.2.4)Description of the procurement:

Basis of Contract

The schools listed above have joined together under the Gipsy Hill Federation to participate in a tender process with the intention of appointing a Contractor/s to deliver the cleaning services at each or all of the aforementioned schools. The contract will commence on 22 July 2017 for a period of three years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

The combined cost of the current group cleaning provision is estimated at 350 000 GBP per annum.

Objectives

The appointed Contractor/s will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Contractor should have suitable experience and expertise of successfully managing the TUPE process and as a consequence be experienced at managing and willing to apply for Admitted Body Status in order to administer any transferring staff under TUPE that are currently within the LGPS.

The Contractor should also have a strong operational base local to the London Borough of Lambeth and be able to ensure adequate contract support and operational flexibility as and when needed across all and each of the participating schools.

Ultimately it is important that the Contractor can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and ‘best value’ to all and each of the participating schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/07/2017
End: 21/07/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Kingswood School — Upper Site

Lot No: 2

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

Kingswood School — Upper Site

London

United Kingdom.

II.2.4)Description of the procurement:

Basis of Contract

The schools listed above have joined together under the Gipsy Hill Federation to participate in a tender process with the intention of appointing a Contractor/s to deliver the cleaning services at each or all of the aforementioned schools. The contract will commence on 22.7.2017 for a period of three years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

The combined cost of the current group cleaning provision is estimated at 350 000 GBP per annum.

Objectives

The appointed Contractor/s will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Contractor should have suitable experience and expertise of successfully managing the TUPE process and as a consequence be experienced at managing and willing to apply for Admitted Body Status in order to administer any transferring staff under TUPE that are currently within the LGPS.

The Contractor should also have a strong operational base local to the London Borough of Lambeth and be able to ensure adequate contract support and operational flexibility as and when needed across all and each of the participating schools.

Ultimately it is important that the Contractor can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and ‘best value’ to all and each of the participating schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/07/2017
End: 21/07/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimumstandards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Paxton School

Lot No: 3

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

Paxton School

London

UNITED KINGDOM.

II.2.4)Description of the procurement:

Basis of Contract

The schools listed above have joined together under the Gipsy Hill Federation to participate in a tender process with the intention of appointing a Contractor/s to deliver the cleaning services at each or all of the aforementioned schools. The contract will commence on 22.7.2017 for a period of three years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

The combined cost of the current group cleaning provision is estimated at 350 000 GBP per annum.

Objectives

The appointed Contractor/s will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Contractor should have suitable experience and expertise of successfully managing the TUPE process and as a consequence be experienced at managing and willing to apply for Admitted Body Status in order to administer any transferring staff under TUPE that are currently within the LGPS.

The Contractor should also have a strong operational base local to the London Borough of Lambeth and be able to ensure adequate contract support and operational flexibility as and when needed across all and each of the participating schools.

Ultimately it is important that the Contractor can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and ‘best value’ to all and each of the participating schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/07/2017
End: 21/07/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimumstandards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fenstanton School

Lot No: 4

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

Fenstanton School

London

UNITED KINGDOM.

II.2.4)Description of the procurement:

Basis of Contract

The schools listed above have joined together under the Gipsy Hill Federation to participate in a tender process with the intention of appointing a Contractor/s to deliver the cleaning services at each or all of the aforementioned schools. The contract will commence on 22.7.2017 for a period of three years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

The combined cost of the current group cleaning provision is estimated at 350 000 GBP per annum.

Objectives

The appointed Contractor/s will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Contractor should have suitable experience and expertise of successfully managing the TUPE process and as a consequence be experienced at managing and willing to apply for Admitted Body Status in order to administer any transferring staff under TUPE that are currently within the LGPS.

The Contractor should also have a strong operational base local to the London Borough of Lambeth and be able to ensure adequate contract support and operational flexibility as and when needed across all and each of the participating schools.

Ultimately it is important that the Contractor can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and ‘best value’ to all and each of the participating schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/07/2017
End: 21/07/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimumstandards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Crawford School

Lot No: 5

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

Crawford School

London

UNITED KINGDOM.

II.2.4)Description of the procurement:

Basis of Contract

The schools listed above have joined together under the Gipsy Hill Federation to participate in a tender process with the intention of appointing a Contractor/s to deliver the cleaning services at each or all of the aforementioned schools. The contract will commence on 22.7.2017 for a period of three years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

The combined cost of the current group cleaning provision is estimated at 350 000 GBP per annum.

Objectives

The appointed Contractor/s will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Contractor should have suitable experience and expertise of successfully managing the TUPE process and as a consequence be experienced at managing and willing to apply for Admitted Body Status in order to administer any transferring staff under TUPE that are currently within the LGPS.

The Contractor should also have a strong operational base local to the London Borough of Lambeth and be able to ensure adequate contract support and operational flexibility as and when needed across all and each of the participating schools.

Ultimately it is important that the Contractor can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and ‘best value’ to all and each of the participating schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/07/2017
End: 21/07/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimumstandards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Elm Wood School

Lot No: 6

II.2.2)Additional CPV code(s)

90919300

II.2.3)Place of performance

NUTS code: UKI
Main site or place of performance:

Elm Wood School

London

UNITED KINGDOM.

II.2.4)Description of the procurement:

Basis of Contract

The schools listed above have joined together under the Gipsy Hill Federation to participate in a tender process with the intention of appointing a Contractor/s to deliver the cleaning services at each or all of the aforementioned schools. The contract will commence on 22.7.2017 for a period of three years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

The combined cost of the current group cleaning provision is estimated at 350 000 GBP per annum.

Objectives

The appointed Contractor/s will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Contractor should have suitable experience and expertise of successfully managing the TUPE process and as a consequence be experienced at managing and willing to apply for Admitted Body Status in order to administer any transferring staff under TUPE that are currently within the LGPS.

The Contractor should also have a strong operational base local to the London Borough of Lambeth and be able to ensure adequate contract support and operational flexibility as and when needed across all and each of the participating schools.

Ultimately it is important that the Contractor can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and ‘best value’ to all and each of the participating schools.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/07/2017
End: 21/07/2020
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimumstandards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/03/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 27/03/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, acontact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at:https://www.litmuspartnership.co.uk/project/gipsy_hill_federation

The closing date for receipt of the Selection Questionnaire is 3.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email topqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

Gipsy Hill Federation
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/01/2017

 

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