GIS Mobile Editing Software for DFPNI

GIS Mobile Editing Software for DFPNI

Land and Property Services is seeking to replace the mobile editing software that is used by OSNI field Surveyors to update the large scale.

United Kingdom-Belfast: Geographic information systems (GIS or equivalent)

2015/S 085-152801

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
7 Lanyon Place
For the attention of: Gavin Grogan (NUTs Code UKN)
BT1 3LP Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: http://www.dfpni.gov.uk/cpd

Electronic access to information: https://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: Department of Finance and Personnel Northern Ireland
For the attention of: Gavin Grogan
UNITED KINGDOM
E-mail: gavin.grogan@dfpni.gov.uk
Internet address: https://e-sourcingni.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Department of Finance and Personnel Northern Ireland
For the attention of: Gavin Grogan
Internet address: https://e-sourcingni.bravosolution.co.uk

Tenders or requests to participate must be sent to: Department of Finance and Personnel Northern Ireland
For the attention of: Gavin Grogan
Internet address: https://e-sourcingni.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Project 19078 – LPS – Mobile Editing Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Department of Finance and Personnel, Queen’s Court, 56-66 Upper Queen Street, Belfast, BT1 6FD.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Land and Property Services is seeking to replace the mobile editing software that is used by OSNI field Surveyors to update the large scale (1:1,250 & 1:2,500) digital vector mapping of Northern Ireland.
This procurement aims to replace the mobile editing tools used by Surveyors to update the digital large scale mapping. The solution is expected to support Surveyors in on-site editing in completion of land surveys, using a range of survey instruments. It will also support the analysis of spatial vector data, automatic verification and identification of errors (based on editable business rules), manual or automatic correction of errors, and it will return change updates back to the Oracle Spatial database through a workflow management system.
The solution must provide LPS Surveyors with an application which enables OSNI large scale vector mapping to be efficiently updated and maintained to the required accuracy and survey standards.

II.1.6)Common procurement vocabulary (CPV)

38221000, 71356300, 72322000, 48613000, 72590000, 72300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract will run for an initial period of 7 years with two further options to extend for periods of 3 and 2 years.
Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the tender documents.
Minimum level(s) of standards possibly required:
Tenderer’s must demonstrate experience in the maintenance of spatial data (the current in-house system uses Oracle) and mobile editing systems. Tenderers must present a report detailing 3 successful case studies of a similar scope and scale, which cover supply and maintenance of mobile map editing systems and experience of updating and maintaining spatial databases. Each of the case studies must relate to mission critical systems with an individual value of greater than 100 000 GBP.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project 19078

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.5.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.5.2015 – 15:01
Place: Central Procurement Directorate
Clare House, 303 Airport Road West
For the attention of: Gavin Grogan
BT3 9ED Belfast
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only CPD Procurement Staff with access to the project on eSourcingNI.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘I agree’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk. Electronic invoicing will be accepted and Electronic payment will be used.

The use of lots was deemed not appropriate for this project due to its specialist nature.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must general be brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary reason to tenders, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into the court may order the setting aside of the award decision or order the Authority to amend any documents and may award damages. If the contract has been entered into the Court may, depending on the circumstance, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.4.2015

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