GIS Services Tender

GIS Services Tender

Provision of Geographical Information Services for the SDNPA. Covering 3 main areas:
Hosted ArcGIS software and services, Hosted Intranet & Internet GIS and Services and GIS Expert Services.

UK-Midhurst: industry specific software package

2012/S 236-388984

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Downs National Park Authority
Rosemary’s Parlour, North Street, West Sussex
Contact point(s): Neil Robb
GU29 9SL Midhurst
UNITED KINGDOM
E-mail: neil.robb@brighton-hove.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other
I.3)Main activity
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
GIS Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
NUTS code UKJ21,UKJ22,UKJ24,UKJ33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of Geographical Information Services for the SDNPA. Covering 3 main areas:
Hosted ArcGIS software and services, Hosted Intranet & Internet GIS and Services and GIS Expert Services.
II.1.6)Common procurement vocabulary (CPV)

48100000, 48611000, 72000000, 72212326

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The South Downs National Park Authority (SDNPA) currently makes use of GIS in a number of ways to deliver various services. The current contract for some of these services will cease during 2013, the National Park Authority is therefore tendering for GIS services as specified in the ITT document.
South Downs National Park Authority is looking to procure the GIS services in this tender for a period of 3 years. The projected start date of the services is July 2013. The tender is divided in to three Lots, for which suppliers are invited to bid for 1, 2 or all 3 Lots.
SDNPA embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. SDNPA will actively promote sustainable and ethical procurement throughout its supply chain and welcomes applications from suppliers committed to reducing the effects of its operations and service delivery at a local and global level.
Further details are set out in the tender documents.
Estimated value excluding VAT:
Range: between 200 000,00 and 250 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 2
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hosted ArcGIS software & services

1)Short description
Hosted ArcGIS software & services.
2)Common procurement vocabulary (CPV)

48100000, 48611000

3)Quantity or scope
Host 5 existing ArcGIS License (incl. 1 ArcEDIT license), Complete upgrade(s) to ESRI licenses when required during the contract – none currently planned. Host ‘Base Mapping’ and ‘SDNPA Catalogue’ datasets in a suitable database. Maintain ‘Base Mapping’ & South Downs National Park Authority Catalogue datasets supplied by third party data owners or delivered to the contractor by SDNPA. Conversion of datasets as needed. Provide help and support.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Hosted Intranet & Internet GIS & services
1)Short description
Hosted Intranet & Internet GIS & services.
2)Common procurement vocabulary (CPV)

48100000, 48611000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: GIS Expert Services
1)Short description
2)Common procurement vocabulary (CPV)

48100000, 48611000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As set out in the Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Tender documentation.
Minimum level(s) of standards possibly required: As detailed in the Tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Tender documentation.
Minimum level(s) of standards possibly required:
As detailed in the Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: SDNPA will incorporate a 10 day standstill period at the point of notification of award of the Contract to bidders. If an appeal to the award of the Contract has not been satisfactorily resolved the Public Contracts Regulations 2006 provide for the aggrieved party to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.12.2012

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