GIS Support Contract

GIS Support Contract

The Northern Ireland Environment Agency wishes to establish a contract for the provision of technical user support for Geographical Information Systems (GIS) within the Natural Heritage Directorate (NHD).


United Kingdom-Belfast: Geographic information systems (GIS or equivalent)

2014/S 087-152761

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Environment – Northern Ireland Environment Agency
Klondyke Building, Cromac Avenue
For the attention of: Gavin Grogan – Central Procurement Directorate
BT7 2JA Belfast
UNITED KINGDOM
Telephone: +44 2890816350
E-mail: gavin.grogan@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Project_7669 – DOE – NIEA – GIS Support Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Northern Ireland Environment Agency wishes to establish a contract for the provision of technical user support for Geographical Information Systems (GIS) within the Natural Heritage Directorate (NHD).

II.1.6)Common procurement vocabulary (CPV)

3822100048613000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Northern Ireland Environment Agency wishes to establish a contract for the provision of technical user support within the Natural Heritage Directorate (NHD).
Geographical Information Systems (GIS) are central to many core operational activities within the NHD. GIS and related technologies, such as Global Navigation Satellite Systems (GNSS) and relational databases, have become fully integrated to the NHD operational processes. The level of support and the developmental work required to manage these integrated functions is expanding, and will continue to do so. Additional spatial data support is therefore required to facilitate many NHD objectives and wider national and international obligations.
The focus will primarily be in the GIS arena where two individual software systems are in operation:-
— Maps in Action (MIA) GIS has successfully operated within NIEA from the early 1990’s and many present day NHD targets rely on its continued operational service: MIA software is owned and licensed by the Trapeze Group Ltd.
— ArcGIS is the second GIS in operation within NIEA and much of the primary NHD spatial data is created and disseminated using this software package: ArcGIS software is owned and licensed by the Environmental Systems Research Institute, Inc. (Esri) Ireland. The GIS & Data Management Support (GDMS) service provider will report directly to the Evidence Team Data Manager, who is responsible for all GDMS work flow programmes.
The Service Provider shall be required to provide technical user support for both GI systems; however it is anticipated that during this contract period the NHD will complete a migration of all key MIA GIS datasets and MIA functionality towards the Esri ArcGIS environment. The migration process will utilise skills and expertise of the successful Service Provider as detailed within this specification.
The Service Provider shall be required to provide two individuals (level 1 and level 2) to deliver the technical user support. The core activities for each individual are contained within the Specification document which forms part of the tender pack.
The contract will start on date of commencement and will run for an initial period of 2 years with options to extend for 2 further periods of 1 year each (subject to satisfactory performance) unless the contract is otherwise terminated in accordance with the provisions of the attached Conditions of Contract.
Estimated value excluding VAT: 248 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
Minimum level(s) of standards possibly required: Tenderers are required to pass Stage 1 Selection Criteria as stated within the tender documents and below:
Stage 1 – Selection
Company Experience:
Tenderers must clearly demonstrate recent and relevant experience of delivering Geographic Information Systems (GIS) spatial data support projects of a similar scope and nature as outlined in the specification. Tenderers must provide details of at least one project (minimum project period: 3 months) which has been successfully undertaken within the last 3 years.
The example provided to demonstrate the above experience must include the details of:
— the project (scope and nature);
— project timeframe and start date (Month and Year);
— cost of project;
— a description of the company’s input into the project.
Tenderers must use Appendix 2 – Return document for Selection Criteria when responding to the selection criteria.
Key Personnel Experience:
Tenderers must clearly demonstrate in their submission that the Individuals who will be responsible for providing the services under this contract, have the following qualifications and experience:-
Level 1 – One Individual
Tenderers must nominate one Level 1 individual and demonstrate that they can meet all of the following minimum levels of qualification and experience: –
1 – Possess a degree or equivalent qualification in an appropriate discipline such as Biological Sciences, Environmental Sciences, Geological Sciences, or Geographical Sciences. Equivalence must be demonstrated by the tenderer.
Tenderers must provide copies of their qualification certificates.
2 – Possess a postgraduate Masters degree or equivalent qualification in Geographic Information Systems or Geographic Information Science. Equivalence must be demonstrated by the tenderer.
Tenderers must provide copies of their qualification certificates.
3 – Provide 1 example, within the last 3 years, that demonstrates the proposed individual has provided effective ArcGIS or Maps In Action GIS data management support to others; to create and/or analyse spatial data. The example must clearly demonstrate provision of an effective solution.
4 – Provide 1 example, within the last 3 years, that demonstrates the proposed individual has experience of each of the following criteria:
4.1 – Creation and maintenance of an ArcGIS file geo-database environment, to house vector feature class data and raster data.
4.2 – Advanced editing and digitisation skills used to create topologically accurate new vector features of interest, by utilising key reference vector data such as Ordnance Survey large-scale mapping data. Example must demonstrate a clear applied knowledge of the ArcGIS vector trace tool and the ArcGIS ‘snapping’ environment.
4.3 – Production of professional ArcGIS map output(s), demonstrating a skilled application of the following elements: Layout design, data frame inserts, labelling and text inserts, symbology options, legend insert(s) and map reference scale placement.
4.4 – Creation of an operationally effective geo-processing workflow model, for a stated application, using ArcGIS ‘Model Builder’.
4.5 – Conduct effective spatial analysis and geo-processing tasks, demonstrating a skilled proficiency and knowledge of: ArcGIS query building (using SQL), ArcGIS tools and extensions including ‘Spatial Analyst’.
4.6 – Proficient use of an appropriate GIS metadata editor, such as ArcCatalog metadata editor, to produce accurate GIS metadata against an industry standard (e.g. INSPIRE Directive 2007/2/EC).
4.7 – A demonstrable working knowledge of Microsoft Access and/or SQL Server database(s), and Microsoft Excel; to enter, manipulate and query data.
Tenderers must provide examples, as indicated above, of work completed within the last 3 years. It is acceptable for Tenderers to reuse the same example however it must be contextualised for the specific criteria.
The examples provided to demonstrate the above experience must include the details of:
— the project (scope and nature);
— project timeframe and start date (Month and Year);
— cost of project;
— a description of the individual’s roles, responsibilities and input.
Tenderers must use Appendix 2 – Return document for Selection Criteria when responding to the selection criteria.
Level 2 – One Individual
Tenderers must nominate one Level 2 individual and demonstrate that they can meet all of the following minimum levels of experience:-
1 – Provide 1 example highlighting the proposed individual’s effective practical development and deployment of a global navigation satellite system (GNSS) based mobile GIS application. The example must include development of a bespoke data dictionary (a central source of data in a data management system).
2 – Provide 1 example highlighting the proposed individual’s effective applied use of remote sensed Earth Observation (EO) data, such as LiDAR or multispectral imagery, within a GIS application.
3 – Provide 1 example highlighting the proposed individual’s effective design, development and deployment of a business related ArcGIS enterprise level geodatabase interface with a high end relational database management system (RDMS), such as Microsoft SQLServer, or Oracle, or PostgreSQL.
4 – Provide 1 example highlighting the proposed individual’s effective design, development and deployment of a business related GIS web mapping application, using an ArcGIS web mapping API.
5 – Provide 1 example which highlights the proposed individual’s clear understanding and effective application of biological or ecological data, within a GIS setting.
Tenderers must provide examples, as indicated above, of work undertaken within the last 3 years. It is acceptable for Tenderers to reuse the same example however it must be contextualised for the specific criteria.
The examples provided to demonstrate the above experience must include the details of:
— the project (scope and nature);
— project timeframe and start date (Month and Year);
— cost of project;
— a description of the individual’s roles, responsibilities and input.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation.
Minimum level(s) of standards possibly required:
As per tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project 7669.
Project 7669.
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.6.2014 – 14:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.6.2014 – 15:00
Place: Central Procurement Directorate
Clare House, 313 Airport Road West
For the attention of: Supplies and Services Division
BT3 9ED Belfast
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Central Procurement Directorate (CPD) operate an e-tendering system. Tenderers will be opened after the tender closing time and date by CPD personnel.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender.
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor’s performance on the contract will be regularly monitored.
Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Public Contracts Regulations 2006 (SI 2006 No 5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Central Procurement Directorate
Clare House, 303 Airport Road West
BT 3 9ED Belfast
UNITED KINGDOM
E-mail: procure.info@dfpni.gov uk

VI.5)Date of dispatch of this notice:

30.4.2014

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