GLA Broadcasting Contract

GLA Broadcasting Contract

The purpose of the contract is to provide Broadcasting and Audio-Visual Services at the Premises for the Mayor of London and 25 London Assembly members.

United Kingdom-London: Radio, television, communication, telecommunication and related equipment

2018/S 060-132641

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Transport for London
Petty France, 55 Broadway
London
SW1H 0DB
United Kingdom
Contact person: Mr Vikram Gudra
E-mail: VIKRAMGUDRA@TFL.GOV.UK
NUTS code: UKI
Internet address(es):Main address: https://tfl.gov.uk

Address of the buyer profile: https://tfl.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

GLA Broadcasting

Reference number: DN331210

II.1.2)Main CPV code

32000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The purpose of the Contract is to provide Broadcasting and Audio-Visual Services at the Premises for the Mayor of London and 25 London Assembly members. The scope of service includes but is not limited to: Mayoral messages, Assembly Meetings, Committee Meetings and events. The Contractor shall provide operational, equipment maintenance and support broadcasting services including the following elements:

— television and audio broadcast,

— webcasting services,

— connections and links to external media bodies, e.g. via the fibre optic links,

— in built audio-visual equipment and portable audio-visual equipment,

— facilitating outside broadcasts,

— specialist advice,

— video conferencing,

— audio Visual provisions for internal and external events.

The scope of service is split into 2 categories.

1. Broadcasting and Webcast services (Lot 1)

2. Audio visual services Events / Outside Broadcast (Lot 2)

A supplier may bid for both Lots or one Lot.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Broadcasting and Webcast services

Lot No: 1

II.2.2)Additional CPV code(s)

32000000
64228000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

For Broadcasting and webcasts the contractor should be able to provide:

— ability to broadcast on multiple channels, simultaneously, for Facebook Live, YouTube and other live streaming services for both Assembly and Mayor, and flexibility to add new channels where necessary,

— HD cameras,

— chamber and committee rooms should be lit for improved quality of broadcast and webcast,

— regularly updated package of idents/VTs that can be integrated into live broadcasts / streams – e.g. holding screens, event starting soon, trailers for events etc,

— *point of view / eye level cameras and/or suspended cameras across the ceiling of the Chamber.

Media player for web users.

— clipping capability – to enable those watching without access to the TV feed to clip and use on their websites / social media easily, exportable with and without subtitles,

— searchable time codes,

— clock display,

— ability to clip and send speeches to social media channels – via mobile device as soon as their speech / question is over,

— ability to clip items and publish to the London.gov site or social media,

— ability to embed broadcasts on other webpages (such as event pages),

— quick fast forward and rewind capability,

— live pause,

— *Full control of video web stream for users akin to personal video player (PVP) –.

— e.g. Sky+ Virgin,

File / content management.

— ability to send FTP (website video) clips to journalists / TV directly,

— ability to withdraw material if deemed necessary from sites — content control,

— *archiving for an indefinite period. And questions tagged by Member and topics (not just meetings),

— *ability to clip archived meetings.

Meta data and surrounding web page.

— links to each motion in script format,

— links to the proposer of each motion,

— post meeting transcript links,

— post meeting archive links,

— meeting information (who is in attendance / attended),

— searchable named AM links,

— searchable topic links,

— searchable Keyword links,

— forward work agenda links,

— links back to committee home page on website,

— meeting agenda links to specific points in the webcast,

— priority Question links for MQT meetings,

— ability to add descriptions and agenda to archived webcasts,

— ability to create user friendly titles to archived webcasts,

— LIVE changes to question content and Assembly Names – in the event errors are spotted before captioning and so names can be easily added or deleted.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Audio visual services Events/Outside Broadcast

Lot No: 2

II.2.2)Additional CPV code(s)

32000000
64228000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

For AV Service/Events& Outside Broadcasts the contractor should be able to provide:

— all sound and video set up for events in the LLR,

— live broadcasts from the LLR,

— palantypist services,

— translation booths,

— portable PA systems – that can be used outside the building on small events (e.g. gigs / Pride bus / in the scoop etc),

— event lighting – e.g. up lighting/gobos to be able to ‘dress’ the space,

— PA systems (internally as well as portable / external incl singing mics and separate AMP system,

— sound engineers available on request,

— large screens on request,

— additional equipment on request (stands, lecterns, hose PA systems / amps- 5/6 mics for panel discussions/audience participation, mobile and static),

— provision of stage blocks,

— * Live producer to manage on-screen captions, questions etc,

NB: There is the need to ensure simultaneous events in the building can be adequately equipped LLR / Chamber / CMT rooms.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/04/2018
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/04/2018
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Courts of Justice
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/03/2018

 

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