Glazing Repairs Tender Glasgow

Glazing Repairs Tender Glasgow

Glazing Repairs and Works Reactive and Planned Maintenance.

United Kingdom-Glasgow: Glazing work

2015/S 207-375877

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Glasgow
Procurement Office, (Tay House)
Contact point(s): Please make contact through the Public Contracts site to the contact as follows
For the attention of: Neil Mather, Quoting Ref: PURCH1188A
G12 8QQ Glasgow
UNITED KINGDOM
Telephone: +44 1413302519
E-mail: neil.mather@glasgow.ac.uk

Internet address(es):

General address of the contracting authority: http://www.gla.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108

Electronic access to information: Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
Electronic submission of tenders and requests to participate: Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
UNITED KINGDOM
Internet address: http://www.publiccontractsscotland.gov.uk/

Tenders or requests to participate must be sent to: Documents to be returned via Public Contracts Scotlandhttp://www.publiccontractsscotland.gov.uk/
UNITED KINGDOM
Internet address: http://www.publiccontractsscotland.gov.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Glasgow Caledonian University

University of Glasgow

University of Strathclyde

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Building Operations — Glazing Repairs and Works Reactive and Planned Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Glasgow.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 700 000 GBP

II.1.5)Short description of the contract or purchase(s)

PURCH1188A Provision of Building Operations — Glazing Repairs and Works Reactive and Planned Maintenance — January 2016 — December 2017, with the option for 2 12-month extension(s).
The University of Glasgow, The University of Strathclyde and Glasgow Caledonian University (hereafter noted as the ‘Contracting Parties’) are seeking to establish a collaborative framework agreement for the carrying out of reactive and planned maintenance works to assist in the on-going maintenance and development of their estates over the period January 2016 — December 2018, with the option to extend for 12 months.
Spend for all 3 institutions will be c. 175 000 GBP/yr.
The types of work to be undertaken via the framework are as outlined below: (This list is not deemed exclusive but should be used for guidance purposes).
The scope of works shall include reactive and planned Glazing Repairs to the Contracting Parties properties at the above locations. This shall be deemed to include the supply and fit of various types of glazing including float glass, toughened, laminated, armour plated, double glazing units, triple glazing, spandrel panels, coloured glass with associated beads, trims, gaskets etc. Note: The service provider should be qualified to work on various height access systems including suspended access cradle equipment and be able to make necessary arrangements for the supply of other required plant and scaffolding for accessing all areas of a complex building estate.
The scope also includes the repairs and servicing to:
(a) timber windows (various types) including sash and case; timber repairs and replacement; hardware repairs and replacements; easing; replacing beads, gaskets, trims etc.
(b) metal windows (various types); hardware repairs and replacements; easing; replacing beads, gaskets, trims etc.
(c) uPVC windows (various types); hardware repairs and replacements; easing; replacing beads, gaskets, trims etc.
There are several call-off mechanisms and cost models (NSR, Dayworks, cost-plus and mini-competition) that the Contracting Parties will utilise for the services being delivered on the framework, as generally outlined in the documentation package.
Tender documents available from Public Contracts Scotland.

Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu athttp://www.publiccontractsscotland.gov.uk/default.aspx

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=418156

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

45441000, 45400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 700 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Tender Docs.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Tender Docs.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender docs.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Tender Docs.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Tender Docs.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Tender Docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PURCH1188A
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Submissions can be created and submitted up to the stated tender deadline. Once the deadline has passed submissions can neither be created nor submitted. It is not advisable for Suppliers to wait until the last moment before creating and dispatching a response in case of any last minute problems. Please note large files should be uploaded as early as possible to ensure transfer before deadline. If a Supplier is having problems uploading to the PCS site, then the University must be informed well in advance and depending upon the merit of the case, the University may arrange for the tender to remain open on the PCS system for a short period after the deadline time stated. System problems do not fall under the University’s remit and should be referred to PCS.
Postbox Security: Postbox submissions cannot be accessed by anyone, including Millstream, (the provider of the Public Contracts Scotland system) until the deadline.
Suppliers should note that when asked to complete a tender document, the document must be submitted in the file type in which it was issued (Word, Excel etc.). Files of any alternative type may only be used where documents are for attachment, rather than completion.
Freedom of Information.
The Freedom of Information (Scotland) Act 2002, which came into force on 1 January 2005, designates University of Glasgow as a Scottish public authority and therefore subject to the provisions and obligations in that Act. This means that any person who makes a valid request for information held by University of Glasgow will be entitled to receive it, unless all or part of that information can be withheld by virtue of the exemptions in that Act.
As part of our responsibility under the Act, University of Glasgow may be required to disclose any information held relating to your response to anyone who makes a request under that Act. Such information may only be withheld if it meets one or more of the exemptions or conditions in that Act. Even if an exemption is available University of Glasgow may nevertheless disclose requested information. Information held cannot simply be classified as ‘confidential’ or ‘commercial in confidence’ to enable it to be protected from disclosure.
University of Glasgow may publish the names and contact details of companies who have been issued with a Questionnaire on its website.
Information may also be requested under the Data Protection Act 1998 and the Environmental Information (Scotland) Regulations 2004.
(SC Ref:418156).

The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Commencement Date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Public Contracts Scotland procurement portal (www.publiccontractsscotland.gov.uk) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.10.2015

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