Global Fulfilment and Distribution Services Tender

Global Fulfilment and Distribution Services Tender

The University of Essex is seeking tenders for the provision of Global Student Materials Fulfilment and Distribution Services.

United Kingdom-Colchester: Multi-modal courier services

2017/S 178-364707

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Essex
Central Procurement Unit (Finance Section), Wivenhoe Park
Colchester
CO4 3SQ
United Kingdom
Telephone: +44 1206874217
E-mail: procure@essex.ac.uk
NUTS code: UK

Internet address(es):Main address: www.essex.ac.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Multi-modal-courier-services./W675M3GNW2
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

T663 — Global Student Materials Fulfilment and Distribution Services.

Reference number: T663

II.1.2)Main CPV code

64121000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Essex is seeking tenders for the provision of Global Student Materials Fulfilment and Distribution Services. The desired outcome of this procurement is to have one sole provider meeting the requirements of our Communications and External Relations (CER) department and provide them with an online ordering system as well as delivering prospectuses and marketing materials direct from storage provided by the supplier. Currently, the University of Essex uses various companies to deliver worldwide which involves large amounts of manual paperwork to be completed. The successful supplier must be able to provide a full service which has an efficient online portal.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

64100000
64120000
64121000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

The successful supplier must provide a fully automated service for the provision of Global Student Materials Fulfilment and Distribution Services. This includes UK warehouse storage facility to hold approx. 75 000 prospectuses and additional marketing materials.

The successful supplier will be responsible for delivering Global Student Materials Fulfilment and Distribution Services worldwide for approx. 300 recruitment events and 500 agents mailings on an annual basis. Due to how this process is run currently, the successful supplier is required to offer a full documentation service including customs clearance.

This procurement is due to commence on 15.9.2017. The initial period of the contract will be for two years with an option to extend for a further two, in one year periods (1 + 1).

Based on current reporting, expenditure is 200 000 per annum but the University does not guarantee consistency or an increase with spend.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in this contract opportunity.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

This is a one stage open tender process and all submissions must be returned by the deadline stated within section IV.2.2 of the notice. All submissions and communication must be made via the Delta E-Sourcing portal only.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Under the Public Services (Social Value) Act 2012 the contracting authority must consider:

(a) How what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and

(b) How, in conducting the process of procurement, it might act with a view to securing that improvement.

Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the Invitation To Tender and are reflected in environmental and social characteristics in the evaluation criteria for the award of the contract.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/delta/mainMenu.html

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Multi-modal-courier-services./W675M3GNW2

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/W675M3GNW2

GO Reference: GO-2017914-PRO-11019036.

VI.4)Procedures for review

VI.4.1)Review body

University of Essex
Colchester
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

University of Essex shall incorporate a 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders, allowing unsuccessful tenderers to seek further debriefing from the University before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/09/2017

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