Gloucestershire County Council Highways Term Maintenance Contract

Gloucestershire County Council Highways Term Maintenance Contract

Gloucestershire County Council is tendering for a supplier(s) to deliver the following scope of the Services for its Highways Term Maintenance Contract.

United Kingdom-Gloucester: Construction work

2017/S 232-483906

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Gloucestershire County Council
Shire Hall
United Kingdom
Contact person: Mr Mike McGowan
Telephone: +44 1452328900
NUTS code: UKK13
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Gloucestershire — Highways Term Maintenance Contract.

Reference number: DN311331

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Gloucestershire County Council is tendering for a supplier(s) to deliver the following scope of the Services for its Highways Term Maintenance Contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKK13

II.2.4)Description of the procurement:

Gloucestershire County Council is tendering for a supplier(s) to deliver the following scope of the Services for its Highways Term Maintenance Contract.

The scope of the service includes the management and delivery of:

— Emergency response (24hrs 7 days a week).

— Winter maintenance activities including gritting and replenishment of grit bins.

— Environmental maintenance including grass cutting, tree maintenance, weed treatment and other verge maintenance.

— Cyclical maintenance activities including gulley cleansing, grip cutting, replenishment of road marking and other routine maintenance to prevent deterioration of highway assets.

— Routine carriageway and footway maintenance works including repair of potholes and minor patching.

— Highway safety inspections and management of third party claims.

— Routine drainage maintenance works including minor works repairs, CCTV surveys, jetting and root cutting.

— Routine bridge maintenance including vegetation clearance, painting and masonry works.

— Delivery of carriageway and footway minor works.

— Design and delivery of carriageway pre-patching and surface treatment works.

— Safety and infrastructure improvement works including traffic calming, road alignment, signs, road markings.

The Council’s vision for the successful delivery of the service are to deliver on the following three core values of the Client as set out in the Council’s corporate Vision and Values:

— Living within our means;

— Doing the right things;

— Helping communities to help themselves.

The Council will expect the successful to supplier to support the Council in delivering this vision through the delivery of the contract.

We are looking for a good basic Highways Term Maintenance service with a focus on self-delivery (or subcontract arrangements which provide similar benefits to the client). A Partnering arrangement with staff co-located and co-mingled and joint ownership of day to day operations at management and team leader level. IT systems and on-site serviced office accommodation at Shire Hall and regional Depots will be provided by the client. Further details are provided in the procurement documents.

We are following a 2 stage process using the Competitive Procedure with Negotiation. Contract form will be the NEC4 Term Service Contract as amended in accordance with the procurement documents.

The contract is valued between £245m and £430m. This contract value range is based on

predicted budgets over both the initial term and optional terms of the contract. The values also include contingency to account for inflation, potential one-off funding bids, DfT awards and other unknown possible increases in capital funding over the total potential contracted periods.

In addition to this Term Maintenance contract, we will also be advertising separate contracts for a Structural Maintenance partner and for a Professional Services partner. All 3 contracts will be managed by Gloucestershire County Council under the Gloucestershire Highways branding. The same supplier will be able to deliver all 3 contracts, if successful. In the event that separate suppliers are appointed to each contract each supplier will be expected to work with the other suppliers and the Council in an open and collaborative manner in order to achieve the Council’s objectives.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

A 7 year term with the option of 2 x 2 year extensions, to a total of 11 years. The award of options is subject to satisfactory Contractor performance and the Authority’s usual governance process. Full details are set out in the conditions of contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As per the procurement documents. The Contractor may be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply-chain initiatives. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

III.2.2)Contract performance conditions:

As per the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/01/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

All Selection documentation is provided in a Final version ready for suppliers to complete and return.

All Award documents provided at this stage, including but not limited to, ISIT, Specification, Service Information, Contract Clauses, Pricing documents, Data Room etc. are in draft form and may change during the Selection stage. The Council reserves the right to vary, amend and update any aspects of the procurement documents. All Award stage documents will be provided in Final form at the start of the Initial Tender stage to the organisations invited to submit Initial Tenders.

Details of the Scope of Service, Minimum Requirements and the Award Criteria to be followed at Initial Tender stage have been provided to enable suppliers to identify the nature and scope of the procurement and decide whether to request to participate in the procedure.

The Council reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.

VI.4)Procedures for review

VI.4.1)Review body

Gloucestershire County Council
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulation 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

The Council will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision and the standstill period, which will be for a minimum of 10 calendar days, provides time for the unsuccessful bidders to review and scrutinise the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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