Government Employee Pension Schemes Northern Ireland

Government Employee Pension Schemes Northern Ireland

Civil Service Pensions Future Service Delivery Model.

United Kingdom-Londonderry: Government employee pension schemes

2013/S 244-424801

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Civil Service Pensions, Waterside House, 75 Duke Street
For the attention of: Brian Steen
BT47 6FP Londonderry
UNITED KINGDOM
Telephone: +44 2890816465
E-mail: brian.steen@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: www.dfpni.gov.uk/civilservicepensions-ni/index

Address of the buyer profile: www.dfpni.gov.uk/cpd

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Civil Service Pensions Future Service Delivery Model.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: UK – Northern Ireland.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Civil Service Pensions is seeking to procure an integrated active, deferred and pensioner member administration and financial services system (including pensioner payroll) and a number of support services, in respect of the PCSPS (NI) and its associated schemes, including:
— Civil Service Compensation Scheme (Northern Ireland) [CSCS (NI)];
— Civil Service Injury Benefit Scheme (Northern Ireland) [CSIBS (NI)];
— Northern Ireland Civil Service Additional Voluntary Contribution Scheme (NICSAVCS);
— Northern Ireland Partnership Pension Account Ill Health Benefits Scheme;
— Northern Ireland Partnership Pension Account Death Benefits Scheme;
— Supplementary Earnings Cap Scheme; and,
— Unregistered Death Benefit Scheme (Northern Ireland).
The PCSPS (NI) provides pensions for civil servants and other NDPB employees eligible to join the scheme.
The contract also includes the provision of paying agent services in respect of two small, closed pension schemes, as well as other public service pensioners who are not members of the PCSPS (NI).
II.1.6)Common procurement vocabulary (CPV)

75320000, 72222300, 72500000, 72246000, 72263000, 72230000, 72262000, 72000000, 66500000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is currently envisaged that DFP will be the entity entering into the contract. However, it is anticipated that the contract will also cover DFP’s delivery of services to the bodies/organisations listed below who may also participate in the contract. This list contains details of all the NI Departments (including their Agencies), Employments and Offices to which the PCSPS(NI) applies:
Departments & agencies:
a) Department of Finance and Personnel (DFP) comprising DFP core, Commissioner for Complaints, the Ombudsman’s Office; and DFP Agencies – the Northern Ireland Statistical Research Agency (NISRA), and Land and Property Services (LPS);
b) the Office of the First Minister and Deputy First Minister including the Planning Appeals Commission (PAC) and the Water Appeals Commission (WAC), the Strategic Investment Board (SIB), the International Fund for Ireland (IFI), the Chief Executive’s Forum, the Office of the Northern Ireland Executive in Washington DC USA and the NI Bureau in Brussels;
c) Department of Agriculture and Rural Development (DARD) and its Agencies, the Forest Service and the Rivers Agency;
d) Department of Culture, Arts and Leisure (DCAL) and its Agency, the Public Record Office of Northern Ireland (PRONI);
e) Department of Education (DE);
f) Department for Employment and Learning (DEL);
g) Department of Enterprise, Trade and Investment (DETI), comprising DETI Core, and the Health and Safety Executive NI and the Office for the Regulation of Electricity and Gas (a non-ministerial government body);
h) Department of the Environment (DoE), comprising DoE core and its Agencies, the Northern Ireland Environment Agency, the Planning Service and the Driver and Vehicle Agency (DVA);
i) Department of Health, Social Services and Public Safety (DHSSPS) and its Agency, the Health Estates Agency;
j) Department of Justice (DoJ), comprising DoJ core, the Northern Ireland Prison Service (NIPS), and its Agencies, the Northern Ireland Courts & Tribunal Service (NICTS), Forensic Science Northern Ireland (FSNI) and the Youth Justice Agency;
k) Department for Regional Development (DRD), comprising DRD core and Transport NI;
l) Department for Social Development (DSD), comprising DSD Core and its Agencies, the Social Security Agency (SSA) and the Child Maintenance Service (CMS);
m) the Northern Ireland Audit Office (NIAO);
n) the Northern Ireland Office (NIO) comprising NIO Core in Belfast and London, and its NIO Agencies; and
o) the Northern Ireland Assembly Secretariat.
Employments:
a) Museums:
— Employment by the Board of Trustees of the National Museums and Galleries of Northern Ireland;
— Northern Ireland Museums Council.
b) Public Agencies And Commissions:
— Labour Relations Agency;
— Equality Commission for Northern Ireland;
— Employment by the Northern Ireland Assembly Commission;
c) Public Offices:
— Northern Ireland Economic Development Office;
— General Consumer Council for Northern Ireland;
— Invest Northern Ireland;
— Northern Ireland Tourist Board;
— Economic Research Institute for Northern Ireland Limited;
— Office of the Commissioner for Children and Young People for Northern Ireland.
d) Other Employments:
— Employment by the Police Service of Northern Ireland as a Civilian Direct Recruit;
— Employment by the Commissioner for Children and Young People for Northern Ireland;
— Employment in the Fair Employment Agency established under the Fair Employment (Northern Ireland) Act 1976;
— Employment in the Equal Opportunities Commission established under the Sex Discrimination (Northern Ireland) Act;
— Employment in the Northern Ireland Judicial Appointments Commission;
— Employment in the Commission for Racial Equality (Northern Ireland);
— Employment by the Northern Ireland Social Care Board;
— Employment by the Northern Ireland Practice and Education Council for Nursing and Midwifery;
— Employment by the Northern Ireland Health and Personal Social Services Regulation and Improvement Authority;
— Employment in the office of the Chief Electoral Officer for Northern Ireland;
— Employment in the Agri-Food and Biosciences Institute;
— Employment by the Commission for Victims and Survivors for Northern Ireland;
— Employment in the Regional Health and Social Care Board;
— Employment in the Regional Agency for Public Health and Social Well-being;
— Employment in the Regional Business Services Organisation;
— Employment by the Chief Inspector of Criminal Justice in Northern Ireland;
— Employment by the Police Ombudsman for Northern Ireland;
— Employment by the Northern Ireland Law Commission;
— Employment in the Charity Commission for Northern Ireland;
— Employment by Victims and Survivors Service Limited (Northern Ireland);
— Employment by Maze/Long Kesh Development Corporation.
Offices:
a) Assembly Offices:
— Clerk to the Assembly;
— Clerk – Assistant to the Assembly;
— Second Clerk – Assistant to the Assembly;
— Fourth Clerk at the Table;
— Committee Clerk;
— Librarian;
— Assistant Librarian;
— Editor, Deputy Editor and Assistant Editor of Official Report of Debates Reporter;
— Examiner of Statutory Rules for Northern Ireland.
b) Offices on the Planning Appeals Commission:
— Chief Commissioner;
— Chief Professional Commissioner;
— Senior Professional Commissioner;
— Professional Commissioner;
— Principal Professional Commissioner.
c) Other Bodies and Offices:
— Chairman of the Labour Relations Agency;
— Chief Commissioner of the Equality Commission for Northern Ireland;
— Director General of Electricity Supply for Northern Ireland;
— Chief Executive to the Mental Health Commission;
— Commissioner for Children and Young People for Northern Ireland;
— Police Complaints Board for Northern Ireland;
— Chairman of the Fair Employment Agency;
— Chairman of the Equal Opportunities Commission for Northern Ireland;
— Office of Chairman of the Consumer Committee for Electricity;
— Secretary to The Mental Health Commission;
— The Director of Public Prosecutions for Northern Ireland;
— The Deputy Director of Public Prosecutions for Northern Ireland;
— Commissioner for Older People for Northern Ireland;
— Chief Inspector of Criminal Justice in Northern Ireland;
— Police Ombudsman for Northern Ireland;
— Commissioner of the Northern Ireland Law Commission;
— Northern Ireland Policing Board;
— Prisoner Ombudsman for Northern Ireland;
— Charity Commissioner for Northern Ireland
— Office of member of the Commission for Victims and Survivors for Northern Ireland.
It should be noted that that this list is subject to change as other bodies apply to and successfully meet the criteria to become Schedule 1 bodies.
The structures of the bodies listed above may also change and candidates will be required to respond to these changes, covering simple changes of name and re-allocation of responsibilities between Departments to more fundamental re-structuring and the establishment of new Departments, Agencies and other Public Bodies as well as additions to the PCSPS(NI).
The project will also examine provision of paying agent services in respect of two small, closed pension schemes, as well as in respect of other public service pensioners who are not members of the PCSPS (NI).
This list may be amended to include any successor bodies.
Estimated value excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial contract period is 84 months with the option to extend for a further period of 36 months.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantee(s) and / or milestone payment guarantee and / or performance bonds may be required as a condition of award.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
payments will be made in accordance with the Terms and Conditions set out in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but one member of a consortium may be required to accept prime contractor responsibility for the other member(s), and a consortium may be required to form a legal entity with appropriate parent company guarantee as a condition of award.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The economic operator and / or members of the consortium must meet the requirements set out in Part 4, Regulation 23, of the Public Contracts Regulations 2006, as amended and as further described in the pre-qualification questionnaire.
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III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The economic operator for members of the consortium in aggregate must meet the requirements set out in Part 4, Regulation 24 of the Public Contract Regulations 2006, as amended and as further described in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: The economic operator and / or members of the consortium, in their expression of interest must provide the evidence as further described in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The economic operator and / or members of the consortium must meet the requirements set out in Part 4, Regulation 25, of the Public Contracts Regulations 2006, as amended and as further described in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
The economic operator and / or members of the consortium, in their expression of interest must provide the evidence as further described in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: The Authority intends to invite 3 candidates to participate in a competitive dialogue on the basis of the ranking of candidates at the prequalification questionnaire stage at which the criteria referred to in Part 4 of the Public Contracts Regulation 2006, as amended will be assessed and marked. The Authority reserves the right to invite more in the event of a tie.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Project_13078
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 17.1.2014 – 14:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.1.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

CONTRACTORS PERFORMANCE –
The successful Contractor’s performance on the contract will be regularly monitored. Contractors not delivering on the contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
SOCIAL CLAUSES –
Bidders shall be cognisant of the Government’s desire to see ‘social clauses’ implemented in contracts and the Authority intends to include such clauses in this project.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of Northern Ireland.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
14.12.2013

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